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Combined synopsis and solicitation

USDA-FAS Reverse Trade Missions 2027

12314426Q0221

Usda, Departmental Administration, Usda, Ocp-Pod-Acq-Mgmt-Branch-Ftc. Convention and Trade Show Organizers.

2 open like this View on SAM.gov Markdown

Awarded

Imex Management, Inc.

$499,500.00 obligated so far on USAspending

Get the next one like this from Usda, Departmental Administration by email, the day it is posted.Find my opportunities

This one was awarded in 2026

2 like it are open now in convention and trade show organizers

Description

As published on SAM.gov.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 12314426Q0221 is issued as a Request for Quotation (RFQ) for convention planning services for USDA Foreign Agriculture Services reverse trade mission in Miami, Florida and New York, New York during the calendar year 2027.

This acquisition is set aside for SBA Certified Women-Owned Small Businesses (WOSB).  The applicable North American Industry Classification Standard Code is 561920 – Convention and Trade Show Organizers.  The small business size standard is $20M.  All responsible sources may submit a quotation which will be considered by the agency. 

Contractor shall provide support in the planning and implementation of activities associated with two USDA RTMs.  The overall period of performance for this contract is a total of 15 months, and each event will have its own period of performance respectively.  The specific period of performance will be identified in each event.

 Event One: The Summer Fancy Food (SSF) Show will be held in New York, New York. The period of performance for this event is 12 months after contract award.

 Event Two: The Americas Food and Beverage (ABF) Show will be held in Miami, Florida. The period of the performance for this event is 12 months after contract award.

The Contractor shall demonstrate: 1) strong ties with U.S.-based public and private sector agricultural and agribusiness stakeholders; 2) a resume reflecting a history of facilitating high visibility international and local marketing and promotional events; and 3) adequate staffing to accomplish the tasks set forth in this document.  The Contractor shall demonstrate clear capabilities related to the following for each RTM:

  • Identification of export-ready U.S. companies exhibiting at the 2027 SFF Show and the AFB Show.
  • Outreach to U.S. businesses at the SFF Show and the AFB Show to educate them about FAS-sponsored RTM participants.
  • Matchmaking between U.S. exhibitors and RTM participants.
  • Logistics management (including ground transportation management, lodging, interpretation services, meeting/conference space, and daily morning small meeting room for only FAS and Contractor use.
  • Identification of relevant site visits and plenary session speakers.
  • Development of informational materials in multiple languages. See language below regarding utilization of cVent app.
  • Follow-on activities associated with the RTMs.
  • Monitoring and evaluation of the RTMs.

Attachments

Files listed on SAM.gov. The ones we hold a copy of download from here; the rest open SAM's download, which needs no account.

The contract, on USAspending

Federal procurement data the awarding office reported to FPDS, matched to this solicitation by its number.

Recipient
Imex Management, Inc.
UEI
MD9UHPK9CTR3
CAGE
8VRV3
Vendor location
Vale, NC
Contract
12314426P0102, purchase order
Obligated
$499,500.00
Actions
1 between September 24, 2026 and September 24, 2026
Competition
Competed Under SAP, 3 offers received
Set-aside reported
Women Owned Small Business
Described as
Planning and Implementation of 2 Reverse Trade Missions That Would Bring International Buyers of Agricultural Products to United States for Trade Shows in New York (Summer Fancy Food) and Miami (Americas Food and Beverage) in Cy 2027.
Match
solicitation number 12314426Q0221 equals the FPDS solicitation identifier; same awarding office 123144 (high confidence)
Record
USAspending award page

Publications

Every notice SAM.gov issued under this solicitation number, oldest first. Each is a separate record on SAM.

  1. September 4, 2026

    Combined synopsis and solicitation

    Due September 17, 2026 at 5:00 PM EDT. SAM.gov, notice 11908ab3b895479da1e1c4dc59e39931

    1 revisions on SAM
    • September 4, 2026: publish, combined synopsis and solicitation

Points of contact