FEMA Region VI: Flat Panel Heat Exchange & Fan Box Replacement Project

FEMA Region 6 intends to issue a solicitation for the Roof & HVAC Replacement / FRC Flat Plate Heat Exchanger Install & VSAB-1 Fan Box Rebuild project at the Federal Regional Center located at 800 N. Loop 288, Denton, Texas 76209.

The project is anticipated to support HVAC requirements and improve energy efficiency at the Federal Regional Center and Vehicle Storage Administration Building 1. The anticipated work includes installation of a flat plate heat exchanger system, replacement or rebuilding of fan-powered HVAC boxes, installation of high-efficiency motors and controls, integration with the existing Metasys building automation system, utility coordination, demolition and removal of existing equipment, disposal of removed materials, testing, balancing, inspections, cleanup, and related maintenance, repair, and construction support necessary to complete the requirement.

The FRC portion of the work is anticipated to include installation of a new flat plate heat exchanger unit, including required pipework, valves, controls, temperature checkpoints, and related components. The VSAB 1 portion of the work is anticipated to include replacement or rebuilding and balancing of approximately 25 ceiling-mounted fan-powered HVAC boxes, including high-efficiency motors, controls, dampers, seals, cleaning, recalibration, and Metasys integration.

This requirement is anticipated to be set aside for eligible SBA Certified Women-Owned Small Business (WOSB) concerns under the Women-Owned Small Business Program.

Due to the mission-critical nature of this requirement and the need for timely response and completion of work, the Government requires the contractor to demonstrate the ability to perform within a 150-mile radius of Denton, Texas.

Site Visit

A site visit will be conducted as follows:

Date: Wednesday, September 9, 2026
Time: 10:00 a.m. Central Time
Location: FEMA Region 6 Campus, Federal Regional Center
Address: 800 N. Loop 288, Denton, TX 76209

Attendance at the site visit is not required but is strongly encouraged.

Offerors are requested to bring business cards to the site visit, if available.

All interested vendors that intend to attend the site visit should submit the following information to Contract Specialist Barbara Gonzalez no later than 7:00 a.m. Central Time on Tuesday, September 8, 2026:

1. Company name
2. Primary point of contact name
3. Phone number
4. Names of all attendees who will represent the firm at the site visit

Site visit attendance information shall be sent to:

Barbara Gonzalez
Contract Specialist
barbara.gonzalez@fema.dhs.gov

Anticipated Solicitation Posting:

The full solicitation, including the Statement of Work, Statement of Objectives, specifications, drawings, applicable clauses, provisions, and submission instructions, is anticipated to be posted to SAM.gov. Interested vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

Tentative Offer Due Date:

Tentative offers will be due no later than:

Date: Wednesday, September 16, 2026
Time: 12:00 noon Central Time

Quotes or proposals shall be submitted in accordance with the instructions provided in the solicitation. Unless otherwise stated in the solicitation, submissions shall be emailed to:

Barbara Gonzalez
Contract Specialist
barbara.gonzalez@fema.dhs.gov

Neddra Tucker
Contracting Officer
neddra.tucker@fema.dhs.gov

Classification Information:

Set-Aside: SBA Certified Women-Owned Small Business Program Set-Aside
FAR Reference: FAR 19.15
NAICS Code: 236220, Building Maintenance & Operations
Product Service Code: J045, Maintenance, Repair, and Rebuilding of Equipment
Place of Performance: Denton, TX 76209, United States

Evaluation Information:

The evaluation will be conducted in accordance with FAR 52.212-2 and the evaluation factors stated in the solicitation. Due to the mission-critical nature of this requirement and the need for timely response and completion of work, the Government requires the contractor to demonstrate the ability to perform within a 150-mile radius of Denton, Texas.

A site visit will be conducted on Tuesday, September 8, 2026, at 10:00 a.m. Central Time at FEMA Region 6 Campus, 800 N. Loop 288, Denton, TX 76209. Attendance at the site visit is not required but is strongly encouraged. Offerors are requested to bring business cards to the site visit, if available.