REDACTED JOFOC Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System

The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB), designs and conducts pre-clinical and clinical research on the biologic and therapeutic effects of radiation therapy.

ROB treats patients via radiosurgery, intensity-modulated 3-D conformal radiotherapy (IMRT), real-time dose measurement, brachytherapy, and magnetic resonance (MR)-guided procedures in accordance with approved clinical protocols.

These treatments are conducted using a Varian linear accelerator system that has two (2) TrueBeam STX linear accelerator platforms which deliver a precise, highly localized radiation dose in order to treat the prescribed cancerous target volume while sparing adjacent, healthy tissues to the maximum extent possible.

ROB’s Varian TrueBeam STX platforms have extreme spatial precision (< 1mm) and are capable of generating x-ray beams of multiple energies, as well as multi- energy electron beams using sophisticated techniques such as intensity modulation, dynamic arc, and respiratory gating that are dynamic in nature. The TrueBeam STX platforms are remotely monitored through a secure proprietary internet connection, Varian SmartConnect.

This connection performs automatic remote diagnostic and maintenance services, predicts and detects fault conditions, and send alerts in real time. The two TrueBeam linear accelerator platforms have identical peripheral devices, allowing patients to easily be treated on one or the other linear accelerator. The platforms are controlled by Varian software applications, ARIA and Eclipse, on separate IT devices.

The software component ARIA functions as radiation oncology information system whereas the hardware (dedicated workstations and servers) and software components of Eclipse and Eclipse Proton are used for radiation treatment planning. The mature software system ARIA-Eclipse works in concert with the linear accelerators platforms, and ARIA securely interfaces with NIH’s Hospital Information System (HIS) for seamless data exchange (patient demographics, document, laboratory values).