# REDACTED JOFOC Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System

Canonical: https://abierto.us/opportunities/75n91025q00006

- Solicitation number: 75N91025Q00006
- Notice type: Justification (first published as presolicitation)
- Status: Awarded to Varian Medical Systems, Inc.
- Department: Department of Health and Human Services
- Agency: National Institutes of Health
- Contracting office: NIH NCI (75N910)
- NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance
- Product or service code: J065 Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies
- Place of performance: Palo Alto, California
- County: Santa Clara County (FIPS 06085). https://abierto.us/counties/santa-clara-county-ca-06085
- City: Palo Alto. https://abierto.us/cities/palo-alto-ca-0655282
- First posted: January 17, 2025
- Last posted: September 19, 2025
- SAM.gov: https://sam.gov/workspace/contract/opp/98a853f6836f46d383507491a018241d/view

## Description

The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB), designs and conducts pre-clinical and clinical research on the biologic and therapeutic effects of radiation therapy.

ROB treats patients via radiosurgery, intensity-modulated 3-D conformal radiotherapy (IMRT), real-time dose measurement, brachytherapy, and magnetic resonance (MR)-guided procedures in accordance with approved clinical protocols.

These treatments are conducted using a Varian linear accelerator system that has two (2) TrueBeam STX linear accelerator platforms which deliver a precise, highly localized radiation dose in order to treat the prescribed cancerous target volume while sparing adjacent, healthy tissues to the maximum extent possible.

ROB’s Varian TrueBeam STX platforms have extreme spatial precision (< 1mm) and are capable of generating x-ray beams of multiple energies, as well as multi- energy electron beams using sophisticated techniques such as intensity modulation, dynamic arc, and respiratory gating that are dynamic in nature. The TrueBeam STX platforms are remotely monitored through a secure proprietary internet connection, Varian SmartConnect.

This connection performs automatic remote diagnostic and maintenance services, predicts and detects fault conditions, and send alerts in real time. The two TrueBeam linear accelerator platforms have identical peripheral devices, allowing patients to easily be treated on one or the other linear accelerator. The platforms are controlled by Varian software applications, ARIA and Eclipse, on separate IT devices.

The software component ARIA functions as radiation oncology information system whereas the hardware (dedicated workstations and servers) and software components of Eclipse and Eclipse Proton are used for radiation treatment planning. The mature software system ARIA-Eclipse works in concert with the linear accelerators platforms, and ARIA securely interfaces with NIH’s Hospital Information System (HIS) for seamless data exchange (patient demographics, document, laboratory values).

## Award on USAspending

- Recipient: Varian Medical Systems, Inc. (UEI PHMMJPNSNZV5)
- Contract: 75N91025P00449, purchase order
- Obligated: $2,427,654.80
- Competition: Not Competed Under SAP, 1 offers received
- Link: award number 75N91025P00449 equals the contract number; same awarding office 75N910 (high confidence)
- Record: https://www.usaspending.gov/award/CONT_AWD_75N91025P00449_7529_-NONE-_-NONE-/


## Publications

- January 17, 2025: Presolicitation, due January 27, 2025 at 10:00 AM EST. Notice 56743ed162fa41178e1b84a3f8e5c503. https://sam.gov/workspace/contract/opp/56743ed162fa41178e1b84a3f8e5c503/view
- July 31, 2025: Consolidation or bundling. Notice 8050919ced36428f866af5ad783f3fa4. https://sam.gov/workspace/contract/opp/8050919ced36428f866af5ad783f3fa4/view
- September 19, 2025: Justification. Notice 98a853f6836f46d383507491a018241d. https://sam.gov/workspace/contract/opp/98a853f6836f46d383507491a018241d/view

## Points of contact

- Mary Muir, mary.muir@nih.gov

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Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/75n91025q00006.