Preventative Maintenance Agreement for Nitrogen Determinators for the Eastern Lab

*The Q&A is now attached.* This is a combined synopsis/solicitation for commercial supplies and services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED.

The solicitation number for this acquisition is 123A9425Q0014 is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 811210 and the Product Service Code is J049. This will be awarded as Firm-Fixed Price. Prospective Offerors are responsible for downloading the solicitation and any amendments from https://www.sam.gov.

The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing best value and discussions are not necessary. However, the Offeror may be given the opportunity to clarify certain aspects of its Proposal, or to resolve minor or clerical errors. Discussion may be needed if significant questions which may affect the award decision arise during evaluation. The Government intends to issue a Contract.

The solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. The government reserves the right to cancel this solicitation, either before or after closing date, with no obligation to the offeror by the government.

Short Description: The contractor shall perform preventative maintenance (PM) once (1) per contractual period on each instrument upon calibration or PM expiration. This means PM scheduling is managed by internal counters and logs for sample runs, calibration, and maintenance intervals maintained by the system, which can be manually checked by the analyst.

The contractor shall provide a tentative preventive maintenance schedule to the Contracting Officer or Contracting Officer's Representative (COR) within fifteen (15) days after contract award.

Work performed shall include, but not be limited to, both on-site and off-site consultation, cleaning, adjusting, aligning of each electronic and mechanical component, replacing parts where needed to maintain the instrument in good operating condition, and any other work constituting preventative measures for peak operational functions. Please see the attached documents for more details.