Instrument Maintenance Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation issued and quotes are being requested. This procurement is under Full and Open Competition under NAICS code 811210 size standard of 34 Million Dollars. An Offeror’s submission of a quote does not constitute a contract or authorize work to begin.

This document is not legally binding and does not commit the US Government in any way. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05. The objective of this contract is to provide preventative maintenance and repair services for the instrumentation located in the EPC branch of the Environmental Laboratory at ERDC, Vicksburg, Mississippi.

Table 1 contains a list of the potential instrumentation to be maintained located in the Environmental Chemistry Branch (EPC) of the Environmental Laboratory. An instrument is defined as the main piece of equipment with all require peripheral pieces. All listed instrumentation is optional, the base year and all optional years will cover up to 51 instruments. This contract includes all functions, tasks and responsibilities normally performed by certified field engineers.

All work must be performed by field engineers certified by the instrument manufacturer to preform maintenance services that include, but are not limited to, preventative maintenance; service and repair for any system malfunction; and routine maintenance and repair/replacement of existing components and parts to sustain daily operations. The contract shall provide all personnel, equipment, supplies, transportation, tools, materials, and new parts.

All parts requiring replacement must be replaced it new factory parts from the instrument manufacturer. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Mississippi State Law (s), Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations. Annual maintenance is solicited for the laboratory instruments listed below. The scope of work for this maintenance contract includes:

One scheduled visit for preventive maintenance (PM) per year Unlimited service visits for all repairs and instrument performance issues Cost for all consumables, repair parts, boards, and pumps included in contract Cost for all on-site labor, travel and expenses included in contract Quick service (3 day or less) response once notified of service/repair need Qualified repair/service technicians and replacement parts