Vendor Managed Inventory System (VMI) for Tool & Fixture - RIA JMTC

Amendment 0001: The purpose Amendment 0001 is to publish questions and answers for Solicitation W519TC26QA141.

1. Question: When may the contractor invoice? The PWS says the Government assumes ownership when an item is removed from the cabinet, but it also says the contractor may invoice after stocking.

Answer: The contractor shall invoice monthly, stated in section 6.3 in the PWS. “The Contractor shall submit invoices for approval and payment on a monthly basis. The contractor’s monthly invoice may include cost incurred from multiple visits within the month” which will be invoiced through Defense Finance and Accounting (DFAS) via Wide Area Workflow (WAWF). See DFARS 252.223-7003 & 252.223-7006 for additional guidance on invoicing.

2. Question: Where are the VMI equipment costs placed? There is no separate CLIN for cabinets, software, installation, connectivity, maintenance, or onsite labor. Should those be allocated across the item unit prices?

Answer: Per 1.1, Scope of the PWS, the items shall be placed in the vendor supplied cabinets/bins/shelving and designated Government owned racks. The Contractor shall provide, install, stock, and maintain the cabinets/bins/shelves. Therefore, ALL COSTS of services and supplies shall be included on the corresponding price matrix items, quote must be complete and accurate.

3. Question: Minimum versus maximum quantities. The guaranteed minimum is based on the minimum-on-hand quantities, but the spreadsheet’s evaluated extended prices appear to use maximum quantities. Can you confirm the intended calculation and initial delivery order quantity?

Answer: The extended price is what our maximum quantity is for storage, and for projected usage.

4. Question: Site access before bidding. The contractor is instructed to verify cellular reception for the electronic cabinets. Will that be offered so the proposed VMI operator can inspect the 20-by-50-foot room and test connectivity?

Answer: A site visit can be approved for this solicitation, please reach out to travis.l.thomas38.civ@army.mil to coordinate a visit. - End of AMD 0001 Narrative - See Solicitation and PWS