Coagulation Analyzer Preventative Maintenance

Notice of Intent to Sole Source HT941025N0073 THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division-West (HCD-W), San Diego, intends to negotiate and award a firm fixed price contract for preventative maintenance for coagulation analyzer in accordance with Federal Acquisition Regulation FAR 13.106-1(b)(1)(i), only one source.

Contractor Information: Instrumentation Laboratory Japan Co., LTD. 1-3-30, MITA Minato-Ku, Tokyo 108-0073, Japan The North American Industry Classification System (NAICS) code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34,000,000. The Product Service Code (PSC) is J065 – Maintenance, Repair, and Rebuilding of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.

The objective of this sole source award is to perform the periodical preventative maintenance in accordance with the manufacturer’s instructions. The services shall be performed on site for coagulation analyzers. The contractor shall provide documentation that the service personnel have received training and experience in repairing and/or maintaining the required equipment. Service to include labor, travel time, mileage and all other related expenses necessary to calibrate the equipment.

The anticipated period of performance is for a base year and four (4) option years (01 May 2025 – 30 Apr 2030). Based on market research, Instrumentation Laboratory Japan Co., LTD. is the only source that can perform these services for U.S. Medical Military Treatment Facility (MTF) Yokota, Japan. This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement.

Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services at the above location. Capability statements shall not exceed four (8.5 x 11 inch) pages using a font size no smaller than 12-point. All capability statements received by the due date of this notice will be considered by the Government.

A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order under the authority of FAR 13. If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Marcela Cervantes at marcela.cervantes.civ@health.mil. The closing date for challenges is no later than 10:00 PDT, 14 Apr 2025. NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.