Audio Visual Preventative Maintenance

This intent to sole source announcement is posted in accordance with FAR 5.2- Synopsis of Proposed Contract Actions.

Background: The purpose of this requirement is for the annual preventative and unscheduled Maintenance of the Audio/Video (A/V) System at 400 Foxcroft Ave, Martinsburg Office of Emergency Management.

Objective: To maintain the entire AV system at Foxcroft and establish the preventative maintenance cycle. The vendor shall establish that the system is properly working in all three conference rooms (208, 212, and 221) and to maintain its function. The vendor will also be available on-site as required for the troubleshooting of the system when a fault occurs that cannot be solved at the local level or via a telephone call in accordance with the attached Statement of Work (SOW) (See attached copy of SOW)

Unique Qualifications: The installer of the AV system at Foxcroft, Colossal Contracting LLC, has the sole rights to the installation diagrams, programming of the system components and carries the warranties of all installed equipment. Colossal LLC has the proprietary knowledge of the system organization and developed the wiring and signal routing matrix for the system. Any work performed by an unauthorized technical group will void warranties and could possibly cause damage to the AV system that would cause major rework.

Award Information: Solicitation No. 36C24526Q0176 will be presented to the contractor in accordance with the sole source authority at FAR 6.302-1 as a firm fixed-price contract. The period of performance shall be for one base year. The anticipated Period of Performance reads as follows:

(Estimated Award Date) February 15, 2026 through February 14, 2027. If anyone requests additional information, please contact: Cassie White- cassie.white@va.gov See attached document: Statement of Work