Tax consultancy services for Locally Employed Staff

The U.S. Embassy Kigali intends to solicit offers from qualified and independent firms to provide professional tax advisory and statutory payroll compliance services for the Embassy’s Locally Employed (LE) Staff in Rwanda. The contractor shall provide ongoing payroll tax support services, including, but not limited to:

computation of bi-weekly LE staff gross-to-net salaries for purposes of applicable income tax and mandatory social security contributions; preparation, declaration, and submission of required monthly tax and statutory filings; and advisory support to ensure compliance with applicable Rwandan tax, labor, and social security laws and regulations.

Performance of services shall require close coordination with designated U.S. Embassy Kigali offices, including Human Resources and Financial Management, as well as liaison with relevant host-country authorities such as the Rwanda Revenue Authority (RRA) and Rwanda Social Security Board (RSSB). The contractor will also coordinate, as required, with the Department of State’s Bureau of the Comptroller and Global Financial Services (CGFS-Bangkok).

Payroll tax calculations shall be conducted on a bi-weekly basis, including one pay period in arrears, and all statutory declarations and payments shall be completed accurately and within prescribed deadlines. The contractor shall demonstrate professional competence, relevant experience providing payroll tax services in Rwanda, and the ability to safeguard sensitive employee information. The resulting contract will be awarded to the responsible offeror whose offer represents the best value to the U.S. Government.