Rent (Tables, Tents, Chairs, etc.) for JBER Air Show

Update:

19 June 2024: Please be aware that we received some questions, and the purpose of this edit is to respond to and attached said responses to this notice as file, "Tents Q and A." Additionally, as a result of Q and A responses, the anchors for package 5 have been added as a bare minimum and as the responses state this is based on what we know of for the market research tents and the tents being offered will dictate how many anchors each offeror quotes on as long as it's sufficient enough to secure the tents and prevent them from moving and being blown over. Further, due to urgency we will not be extending quote due date of 21 June.

Update:

11 June 2024: Please be aware of a few changes:

1. Due date pushed to 21 June 2024.

2.

Respectfully requesting that photos of the items to be supplied be provided with the quotation for customer's technical acceptability review.

3. All other aspects of the solicitation remain unchanged. The contractor shall provide all management, tools, supplies, equipment and labor necessary to deliver, set up, tear down and remove all rented tents, tables and chairs. DELIVERY. The contractor shall deliver all items in the rental request (i.e. tents, tables and chairs) on July 19, 2024 at 0900. Delivery of the items will be coordinated with the respective Project Officer that will also be identified on the award document. TEAR DOWN/REMOVAL.

The contractor shall arrive at Joint Base Elmendorf-Richardson AFB on 21 July 2024 at 1700 to reclaim rented items. The contractor shall disassemble all rented items that are to be transported back to their facility. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to ensure its employees perform tasks associated with this contract in a safe and timely manner. Responses for Quotes must include the costs of each package individually and a sum total. The quote must include all required delivery, set-up, maintenance and tear down/clean up.

PACKAGE 1: 20x40 MARQUEE TENT - Quantity is One (1) 20' BAY WINDOW WALL - Quantity is Four (4) LINEN SPANDEX NAVY BLUE - Quantity is Eight (8) 6' BANQUET TABLE - Quantity is Five (5) SO LINEN POLY 90"X132" BANQUET - Quantity is 10 LINEN 13' SKIRTING NAVY BLUE - Quantity is 10 WHITE RESIN CHAIR - Quantity is 150 CONCRETE ANCHORS LARGE - Quantity is Five (5) CONCRETE ANCHORS SMALL - Quantity is One (1) 36" COCKTAIL TABLE 42" TALL - Quantity is Eight (8) PACKAGE 2: 20x40 MARQUEE TENT - Quantity is One (1) 20' BAY WINDOW WALL - Quantity is Four (4) 6' BANQUET TABLE - Quantity is Five (5) SO LINEN POLY 90"X132" BANQUET - Quantity is 10 WHITE RESIN CHAIR - Quantity is 170 CONCRETE ANCHORS LARGE - Quantity is Five (5) CONCRETE ANCHORS SMALL - Quantity is One (1) 6' ROUND TABLE Seats 10 guests per table - Quantity is Five (5) SO LINEN POLY (Red, White and Blue Linens) 132" ROUND - Quantity is 10 PACKAGE 3: 20X20 MARQUEE TENT No walls - Quantity is One (1) 20X20 MARQUEE TENT With walls - Quantity is One (1) 10X20 MARQUEE TENT No walls -Quantity is Six (6) CONCRETE ANCHORS SMALL - Quantity is Four (4) CONCRETE ANCHORS LARGE - Quantity is 14 6' BANQUET TABLE - Quantity is 20 WHITE FANBACK CHAIR - Quantity is 22 PACKAGE 4: 10X20 MARQUEE TENT - Quantity is One (1) 20' PLAIN WALL - Quantity is Two (2) 10' PLAIN WALL - Quantity is One (1) 6' BANQUET TABLE - Quantity is Six (6) WHITE FANBACK CHAIR - Quantity is 30 CONCRETE ANCHORS LARGE - Quantity is Two (2) PACKAGE 5: Baby Changing Tent 10X20 MARQUEE TENT with walls - Quantity is One (1) 6' BANQUET TABLE - Quantity is Two (2) WHITE FANBACK CHAIR - Quantity is Six (6) CONCRETE ANCHORS LARGE - Quantity is Two (2) AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract.

The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.