Relocation Services-Coronado DC | POP: 9/30/25 - 3/29/26

Request for Limited Sources Justification Format >SAT VHAPG Part 808.405-6 Limiting Sources Page 1 of 4 Revision:

01 Effective Date:

09/01/2024 Acquisition ID#: 36C261-25-AP-4904 LIMITED SOURCES JUSTIFICATION ORDER >SAT FAR PART 8.405-6 Acquisition Plan Action ID: 36C261-25-AP-4904 (1) Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 21 on behalf of VA Southern Nevada Healthcare System (VASNHS) Veteran Integrated Service Network 21. Purchase Request# 612-25-4-6130-0086 (2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C.

152(3) and 40 U.S.C. 501). A new firm-fixed price task order for office furniture relocation services. This justification and approval supports the award of a short-term, six (6) months contract for relocation, installation of office furniture and equipment. The task order number 36C26125N0758 Order against:

FSS Contract Number:

36C10G18D0071 Name of Proposed Contractor:   Coronado Distribution Company, Inc.   Street Address:      205 W 35th St Ste K City, State, Zip:      National City, CA 91950-7921 Phone:      619-474-1350 (3) Description of Supplies or Services: The estimated value of the proposed action is $461,186.71 The contractor shall provide one (1) working supervisor, and three (3) laborers, except in cases where the COR or designated representative within Project Management determines that additional or fewer laborers are foreseen to ensure that furniture moving services are performed.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer: A patent, copyright or proprietary data limits competition. The proprietary data is:

These are direct replacements parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing (5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: Coronado Distribution Company has unique technical knowledge of the existing VA workspace configuration, furniture systems, and equipment previously installed under their prior contracts.

The six-month period is necessary to maintain continuity while the VA finalizes long-term space and furniture modernization contracts. (6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. Market research confirmed that Coronado Distribution is the only contractor that can meet VA s short-term relocation and installation requirements without disruption to patient care and administrative operations.

A synopsis of the requirement was not required under FAR part 8 procedures. Additionally, consistent with the VA s Vets First program, Coronado Distribution is a verified Service-Disabled Veteran Owned Small Business (SDVOSB), satisfying statutory socioeconomic preference requirements. (7) Any Other Facts Supporting the Justification: Coronado Distribution has successfully performed previous furniture installation projects at the Sacramento VA Medical Center with Satisfactory performance ratings.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: The contacting office will continue to follow normal contracting procedures regarding all future requirements.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE Charise Freeman Supervisory Program Specialist Engineering & Facilities Management Northern California Health Care System (10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: a. Contracting Officer s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. James Postell Contracting Officer Network Contracting Office (NCO) 21 b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. Joleo Dianala Branch Chief, Healthcare Resources Network Contracting Office (NCO) 21