Top Door Alarm System Services

The Gulf Coast Veterans Health Care System (GCVHCS), Network Contracting Office (NCO) 16, Biloxi, MS, is issuing a combined synopsis / solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice in conjunction with procedures in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is being issued.

The solicitation number 36C25626Q0211 is issued as a Request for Quotation (RFQ). The NAICS code is 561621 and the size standard is $23.0M. This requirement is for a 100% set-aside Service-Disabled Veteran Owned Small Business (SDVOSB) and will be firm-fixed-price. Offerors may be required to provide information to demonstrate that at least 51 percent of the cost of personnel for contract performance will be spent for employees of the SDVOSB concern or of other SDVOSB concerns. The closing date for this notice is 10:00 AM CT January 9, 2026. The requirement is for the following:

The contractor shall perform semiannual (every six months - May and November) preventative maintenance and certification testing of the Top Door Alarm System in the In-Patient Mental Health Unit. Work includes inspection, functional testing, calibration, minor field repairs/adjustments necessary to maintain system performance, documentation, and associated training. Services shall be provided, in accordance with the terms and conditions of the contract, as needed.

(See Statement of Work for additional detailed information.) Contractor to provide services in accordance with terms and conditions of the contract for the period of on or about January 12, 2026 through September 30, 2026, with the four (4) 12-month option periods. To be eligible for award of a contract, vendor must be actively registered in the SAM database (https://www.beta.sam.gov).

Vendor is also required to complete representations and certifications found in the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. Questions regarding this solicitation must be made in writing to the Contract Specialist, D. Rene Impey at rene.impey@va.gov, and must include the solicitation number 36C25626Q0211 on the subject line or the cover sheet. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED.

Submissions of questions must be received by 10:00 AM CT on January 5, 2026. No additional questions will be received after this date. All responsible offerors are invited to submit an offer which shall be considered by the agency. It is the responsibility of the offerors to check the website periodically for any amendments and/or notices to the solicitation. To be considered for award, SDVOSB concerns must be registered in the following:

SAM: https://sam.gov/content/home SBA VetCert: https://veterans.certify.sba.gov/ Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/agencies/vets/programs/vets4212