Inspection, Testing, Maintenance, Repairs, and Off Premises Notification Subscription Service to the Fire Alarm System at VA Caribbean Healthcare System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The Department of Veterans Affairs, Network Contracting Office (NCO) 8, located at VA Caribbean Healthcare System (VACHS) is seeking to award a single Firm-Fixed Price Requirements Type Contract for Inspection, Testing, Maintenance, Repairs, and Off Premises Notification Subscription Service to the Fire Alarm System at VA Caribbean Healthcare System (VACHS) . This solicitation is issued as an RFQ.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective on January 17, 2025. This combined synopsis-solicitation is 100% set-aside for small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, Security Systems Services. The applicable small business size standard is $25,000,000.

The Product Service Code (PSC) is J012, Maintenance Repairs, and Rebuilding of Equipment-Fire Control Equipment. Detailed specifications and requirements are provided in the attached Performance Work Statement (PWS), Instructions to Quoters, Price/Cost Schedule, Clauses, and Provisions. The contract period of performance is one base year plus four one-year options period.

Place of Performance San Juan Address: VA Caribbean Healthcare System 10 Casia St. San Juan, PR 00921 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial services , [Sep 2023] including addendum to this provision. Offerors shall carefully read the addendum which provide further information regarding this requirement and the minimum information/documentation that shall be submitted with the quote.

FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services [May 2024]. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this contract:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [Nov 2023] (Addendum attached).

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [Jan 2025]. Contract award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR Part 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. To facilitate the contract award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the contract award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the contract award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. QUESTIONS SUBMISSION.

Questions regarding this acquisition shall be emailed to the Contracting Officer, Baryan Sierra at baryan.sierrapierluissi@va.gov. All questions shall be submitted as a word document. All questions are due on March 6, 2025, at 12:00 PM (Puerto Rico Local Time). Questions submitted after the due date may not be considered by the Government. Quote shall be received not later than March 11, 2025, at 10:00 AM (Puerto Rico Local Time) to Baryan Sierra at baryan.sierrapierluissi@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Site Visit. No site visit is scheduled for this solicitation. The following attachments are part of this combined synopsis-solicitation: