Special Notice of Intent to Sole Source FY24 SERVICE - Xenex Disinfection Robot Full Service and Preventative Maintenance Coverage Stratton VA Medical Center, Albany NY

Updated Notice 7/10/2024 to Correct Vendor Information in the Body of Original Posting Notice Type: Special Notice of Intent to Sole Source This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. The Department of Veteran Affairs, VISN 2 Network Contracting Office intends to award a sole source contract for the Albany VA Medical Center, 113 Holland Ave, Albany, NY 12203. This proposed contract action is for a service in which the Government intends to place a task order utilizing GSA Contract # GS-07F-0587Y awarded to Xenex Disinfection Services Inc. under the authority of Federal Acquisition Regulation (FAR) Part 6.302-1 (a)(2), only one responsible source.

Place of Performance: Department of Veterans Affairs Albany VA Medical Center 113 Holland Ave Albany, NY 12203 Purpose and Objectives: The intent of this Special Notice is to identify potential offerors capable of providing preventative maintenance visits, repair services, 24/7 support in the event of an emergent issue, 24/7 technical support services and system updates on Xenex Disinfecting Robots.

Government Furnished Equipment -Albany VAMC The service agreement will cover the following government furnished equipment: XCTW units 2532 Joey, 2533 Nette, 2534 Willi, and 2337 Lexi. At this time the Government is seeking coverage for a period of one (1) year, however, options may be sought in the future. All repair personnel must be fully qualified, and OEM (Original Equipment Manufacturer) certified in order to work on this equipment.

The OEM for this equipment is Xenex Disinfection Services Inc. Fully qualified is based upon training and experience in the field. For training, field technicians and service representatives must have successfully completed a formalized training program for the equipment identified herein. Certifications and/or training records shall be requested.

General Requirements The contractor must comply with the following general requirements: The contractor shall provide all labor, materials, equipment, transportation, lodging, and supervision necessary to perform preventative maintenance for the aforementioned equipment in use at the Albany VA Medical Center. The Albany VA Medical Center will not furnish parts and/or test equipment for the performance of this contract.

It is the responsibility of the contractor to bring the appropriate equipment, and/or supplies necessary to complete the work as required within. . The Contractor shall be qualified/authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period.

Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

Response: Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. No funds have been authorized, appropriated, or received for this effort.

Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. All offerors must be registered in the System for Award Management (https://sam.gov) and Representations and Certifications must be completed prior to any future award.

Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed. Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this special notice.

This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 ($34 Million).

Any offeror capable of providing this service shall notify the Contracting Officer by email within 10 business days from the date of the publication of this Special Notice. All information is to be submitted via e-mail to:

michael.estep2@va.gov