Project Name: Uninterruptible Power Supply (UPS) Battery Maintenance (436); Station Location: Fort Harrison, Montana, Veterans Affairs Regional Office (VARO); Project Location: Building 167, Room 133

This is a Pre-Solicitation Notice synopsizing an upcoming competitive solicitation that satisfies the requirements of Federal Acquisition Regulation (FAR) Subpart 5.2, more specifically FAR 5.204, FAR 5.201, FAR 5.207, and FAR 5.203, as well as FAR 5.101.

A Request for Quotation (RFQ) solicitation will be posted on or about Thursday, August 14, 2025. Quotation submissions will tentatively be due on or about Thursday, August 28, 2025. The Fort Harrison, Montana, Veterans Affairs Regional Office (VARO) in accordance with the Veterans Benefits Administration (VBA) has a requirement for a Firm-Fixed-Price Purchase Order to provide services, including all labor, materials, apparatus, tools, equipment, and supervision, identified as the UPS Battery Maintenance project.

The scope of this project shall include the existing Mitsubishi 2033A Series system, battery cabinet, and string of thirty (30) batteries. Semi-annual inspections for these maintenance services shall be conducted in the Computer Server Room, more specifically Room 133. This requirement shall cover a base year with four (4) options of twelve (12) months each.

The North American Industry Classification System (NAICS) Code for this procurement is 561210 [Facilities Support Services] and the small business size standard is $47 million. The solicitation will be issued as a RFQ under FAR Part 13. This project will be a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

Veterans Affairs Acquisition Regulation (VAAR) 852.219-73 requires that all SDVOSBs must be verified in the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/. However, the VetCert database portal is now static and is no longer being updated as of August 2024. Please be advised that the official certification database has recently transitioned to the SBA Small Business Search (SBS).

To be eligible as a verified SDVOSB, a vendor must be listed as SDVOSB certified in the SBA SBS database (under SBA Certifications) found at https://search.certifications.sba.gov/advanced?page=0. SDVOSB vendors are encouraged to ensure that certification information is current and accurately reflected in the SBA SBS database. Accordingly, the Contracting Officer will check the SBA SBS database to verify SDVOSB certifications and eligibility status.

SDVOSBs must be verified at the time of quotation submission, at the time of award, and for the duration of performance of the resultant Purchase Order pursuant to VAAR 819.7006. All businesses must be registered to confirm eligibility in the System for Award Management (SAM). Each entity must represent the status as an SDVOSB concern in SAM.gov. To register in the SAM database, visit https://www.sam.gov.

SDVOSBs shall also provide the current annual report and confirmation of filing for VETS-4212 at https://www.dol.gov/agencies/vets/programs/vets4212. All relevant solicitation documents, including the Statement of Work, may be accessed and downloaded upon the solicitation issuance by conducting a search for Solicitation Number 36C10D25Q0160 under Contract Opportunities at https://www.sam.gov. Any Amendments to the RFQ solicitation will also only be posted through Contract Opportunities on SAM. Any prospective offerors are solely responsible for all expenses associated with, responding to, and in preparation of quotation submissions.