# Fleet Management System (Software Solution)

Canonical: https://abierto.us/opportunities/sj475487

- Solicitation number: SJ475487
- Notice type: Sources sought
- Status: Closed. Deadline was April 15, 2026 at 5:00 PM EDT
- Department: Department of Energy
- Contracting office: Brookhaven Natl Lab -Doe Contractor (899033)
- NAICS: 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Product or service code: DA10 Support services, delivered as a service contract (SaaS or Subscription) involved with the analysis, design, development, code, test and release packaging services associated with application development projects, as well as off-the-shelf Business software.
- Place of performance: Upton, New York
- County: Suffolk County (FIPS 36103). https://abierto.us/counties/suffolk-county-ny-36103
- First posted: April 1, 2026
- Last posted: April 1, 2026
- SAM.gov: https://sam.gov/workspace/contract/opp/99f396cdb2e64e3a80cfb03d03c0b55c/view

## Description

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets.

The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.

The system must include, at a minimum, the following capabilities: Centralized asset lifecycle management for vehicles and equipment Work order management and preventive maintenance scheduling (time and mileage-based) Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization Integration with telematics (GPS-based systems) and fuel management systems Cloud-based architecture with role-based access and real-time data availability This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation.

BSA is not requesting proposals at this time. Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.

## Publications

- April 1, 2026: Sources sought, due April 15, 2026 at 5:00 PM EDT. Notice 88c2ed0df09442bd85cc998dc0bc12d9. https://sam.gov/workspace/contract/opp/88c2ed0df09442bd85cc998dc0bc12d9/view
- April 1, 2026: Sources sought, due April 15, 2026 at 5:00 PM EDT. Notice 99f396cdb2e64e3a80cfb03d03c0b55c. https://sam.gov/workspace/contract/opp/99f396cdb2e64e3a80cfb03d03c0b55c/view

## Points of contact

- Stephen Johnston, sjohnston@bnl.gov, 6313445742

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/sj475487.