# United States Capitol Police - Combined RFI/Synopsis/Solicitation: Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems – Down Select & Pre-Proposal Conference Announcement Canonical: https://abierto.us/opportunities/qsussbq202500001iqsssb202500008 - Solicitation number: QSU-SSBQ202500001_IQS-SSB202500008 - Notice type: Special notice - Status: Closed. Deadline was December 13, 2024 at 2:00 PM EST - Department: The Legislative Branch - Agency: United States Capitol Police - Contracting office: United States Capitol Police (n-UNITEDSTATESCAPITOLPOLICE) - NAICS: 561621 Security Systems Services (except Locksmiths) - Place of performance: District of Columbia - County: District of Columbia (FIPS 11001). https://abierto.us/counties/district-of-columbia-dc-11001 - First posted: November 7, 2024 - Last posted: December 9, 2024 - SAM.gov: https://sam.gov/workspace/contract/opp/9185e2bb38704726b3ea0677b9a3b867/view ## Description Amendment #4 dated 12/09/2024 - see attachment section. Amendment #3 dated 12/06/2024 - see attachment section. Amendment #2 dated 11/25/2024 - see attachment section. Amendment #1 dated 11/14/2024 - see attachment section. **1. Overview:** This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.” The United States Capitol Police (USCP) invites interested vendors to participate in an in-person pre-proposal conference to discuss this upcoming procurement. USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP. **2. Pre-Proposal Conference Information:** **Date:** **November 27, 2024 Time:** 9:00AM EST Location: United States Capitol Police Fairchild Building 499 South Capitol Street SW, Room 749 Washington, DC 20003 Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend. To RSVP, email Linh.Williams@uscp.gov with the following information: Names and contact information of the individuals (no more than 2) from your company who will be attending; and Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions). 3. Request for Information (RFI) **Access Instructions:** The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to the pre-proposal conference should a vendor choose to participate. Additionally, vendors must include the following information in their email request: Company Name Company/Division Address CAGE Code Unique Entity ID Company Point of Contact for Delivery: (name, email, and phone number) Mailing Address The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information. **Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly. **Submission Deadline for RFI Responses:** NLT December 13, 2024 at 2:00PM EST Vendor questions are due NLT December 2, 2024 at 2:00PM EST. **4. Down-Select Process and Requirements:** **Scope:** Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets. This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued. The Government will use the RFI responses to: Inform and finalize the Performance Work Statement (PWS). Refine the Phase II RFP. Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses. Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II. **5. Pre-Proposal Conference Day Questions:** Vendors are encouraged to submit questions prior to the Pre-proposal Conference by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event. **6. Contact Information:** For questions or additional information, or to request a copy of the RFI CD, please contact: Linh.Williams@uscp.gov **DISCLAIMER**: Participation in the pre-proposal conference and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I. ## Publications - November 7, 2024: Special notice, due December 13, 2024 at 2:00 PM EST. Notice c6832403cd044160a7494a1337e56b76. https://sam.gov/workspace/contract/opp/c6832403cd044160a7494a1337e56b76/view - November 14, 2024: Special notice, due December 13, 2024 at 2:00 PM EST. Notice 94a7cb940f0b4ac8892e8cf47ac9c86a. https://sam.gov/workspace/contract/opp/94a7cb940f0b4ac8892e8cf47ac9c86a/view - November 25, 2024: Special notice, due December 13, 2024 at 2:00 PM EST. Notice ccd49900cf834d879e55fc48893e3aa7. https://sam.gov/workspace/contract/opp/ccd49900cf834d879e55fc48893e3aa7/view - December 6, 2024: Special notice, due December 13, 2024 at 2:00 PM EST. Notice bbe241f69cdd463db3b54cc727add37d. https://sam.gov/workspace/contract/opp/bbe241f69cdd463db3b54cc727add37d/view - December 6, 2024: Special notice, due December 13, 2024 at 2:00 PM EST. Notice c77341f4ea5f498b8d4cc395774028de. https://sam.gov/workspace/contract/opp/c77341f4ea5f498b8d4cc395774028de/view - December 9, 2024: Special notice, due December 13, 2024 at 2:00 PM EST. Notice 9185e2bb38704726b3ea0677b9a3b867. https://sam.gov/workspace/contract/opp/9185e2bb38704726b3ea0677b9a3b867/view ## Points of contact - Linh Williams, Linh.Williams@uscp.gov - Alexander Cooper, Alexander.Cooper@uscp.gov --- Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/qsussbq202500001iqsssb202500008.