{"canonical":"https://abierto.us/opportunities/pandha25p0000017880","key":"PANDHA25P0000017880","url":"https://abierto.us/opportunities/pandha25p0000017880","title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","solicitation_number":"PANDHA-25-P-0000-017880","notice_type":"s","open":false,"response_deadline":"2026-02-26T15:00:00Z","first_posted":"2026-02-11","last_posted":"2026-05-13","department":"DEPT OF DEFENSE","subagency":"DEFENSE HEALTH AGENCY (DHA)","office":"DEFENSE HEALTH AGENCY","naics":"541990","psc":"R612","set_aside":null,"place_state":"MD","place_county":"24021","place_county_name":"Frederick County","place_city":null,"place_city_name":null,"winner":null,"award_amount":null,"publications":[{"notice_id":"aaeee3bb3ffc4ce8ad2c9db436fd8dc1","title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","solicitation_number":"PANDHA-25-P-0000-017880","notice_type":"r","base_type":"r","posted":"2026-02-11","posted_at":null,"due_at":"2026-02-26T15:00:00Z","due_date":"2026-02-26","cancelled":null,"archived":null,"archive_date":"2026-03-13","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/aaeee3bb3ffc4ce8ad2c9db436fd8dc1/view","enriched":false,"history":[]},{"notice_id":"d9b41cbac654400cbe9193df96503fb3","title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","solicitation_number":"PANDHA-25-P-0000-017880","notice_type":"r","base_type":"r","posted":"2026-02-11","posted_at":null,"due_at":"2026-02-26T15:00:00Z","due_date":"2026-02-26","cancelled":null,"archived":null,"archive_date":"2026-03-13","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/d9b41cbac654400cbe9193df96503fb3/view","enriched":false,"history":[]},{"notice_id":"a5c9f849555844ecb6dafdd940498dee","title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","solicitation_number":"PANDHA-25-P-0000-017880","notice_type":"s","base_type":"r","posted":"2026-05-13","posted_at":null,"due_at":"2026-05-28T14:00:00Z","due_date":"2026-05-28","cancelled":null,"archived":null,"archive_date":"2026-06-12","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/a5c9f849555844ecb6dafdd940498dee/view","enriched":false,"history":[]}],"latest_notice_id":"a5c9f849555844ecb6dafdd940498dee","first_type":"r","notices":[{"dates":{"posted":"2026-02-11","response_deadline":{"raw":"2026-02-26T10:00:00-05:00","utc":"2026-02-26T15:00:00Z","date":"2026-02-26","time":"10:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/aaeee3bb3ffc4ce8ad2c9db436fd8dc1/view"},"naics":{"codes":["541990"],"primary":"541990"},"title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","agency":{"office":{"code":"HT9426","name":"DEFENSE HEALTH AGENCY"},"subtier":{"code":"97DH","name":"DEFENSE HEALTH AGENCY (DHA)"},"department":{"code":"097","name":"DEPT OF DEFENSE"},"office_address":{"zip":"21702","city":"FORT DETRICK","state":"MD","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-03-13","archive_type":"auto15"},"contacts":[{"name":"Brandon Roebuck","role":"primary","email":"brandon.m.roebuck.civ@health.mil"},{"name":"Erin Maddox","role":"secondary","email":"erin.j.maddox.civ@health.mil"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"aaeee3bb3ffc4ce8ad2c9db436fd8dc1","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"780e7da4b5770234da2795f3aab0a15ab387f0921505aae68a1fd984ef02acae","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS (RFQ); IT IS STRICTLY A SOURCES SOUGHT NOTICE. NEITHER UNSOLICITATED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS SOURCES SOUGHT NOTICE. NO CONTRACT WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT. 1.0 DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought Notice. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice. All information received in response to this Sources Sought Notice that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government. Responses to the Sources Sought Notice will not be returned. 2.0 SUBJECT: The Defense Health Agency Contracting Activity (DHACA) is issuing this Sources Sought Notice on behalf of the Defense Health Agency (DHA) Medical Logistics Directorate as a means of conducting market research to identify potential sources having an interest and availability to provide the requirement for Medical Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services that support modernization and data standardization in Health Alerts and Equipment Management Lines of Business (LOBs). 3.0 BACKGROUND: The Department of Defense (DoD) medical logistics community supports diverse LOBs, to include equipment property and biomedical maintenance management; pharmaceuticals and medical surgical inventory management; purchasing and quality assurance; and assemblage and facilities management. The primary Information Systems (IS) supporting these LOBs are the Defense Medical Logistics Standard Support (DMLSS) system, LogiCole application and the Theater Enterprise-Wide Logistics System (TEWLS). Over the last twenty (20) years, these systems have inherited as-built data from a number of Army, Navy and Air Force logistics and property legacy applications. As a result of these historical data merges, the two (2) aforementioned systems contain data variances and data diversion. The lack of authoritative source data has impeded effective decisions analysis and constrained optimized business processes. The DHA and Medical Logistics Information Technology Program Management Officer (MEDLOG IT PMO) have initiated a major technical refresh that will merge both the programmatic and technical components of all existing Defense Medical Logistics – Enterprise Solution (DML-ES) and a single application called LogiCole. The following Database Subscriptions that are required to assist with this technical refresh are as follows: (1) Capital Guide – Provides advisory support for medical equipment. Provides custom analyses that help pinpoint savings opportunities, negotiate discounts and identify unnecessary expenditures. Provides Service Analysis to ensure cost-effective and optimum support highlighting costs savings, discount histories, user experience reports, review of general terms and conditions and specific points for potential negotiation. Additionally, it provides Reagent Contract Analysis, Fair Market Value Analysis, Comparative Analyses of the Market, Custom Comparative Analysis based on what is needed by Stakeholders, Capital Budget Review for assessment of annual budgets. Also includes access to robust applications and services like device and technology comparisons, market intelligence reports, evaluations and guidance, procurement trends, and Assurance Gateway, ECRI’s proprietary database for information on medical products and their suppliers along with Universal Medical Device Nomenclature System (UMDNS), standard international nomenclature and computer coding system for medical devices. (2) Supply Guide – Provides a comprehensive database of medical-surgical supplies, implants, instruments, pharmaceuticals, industrial and office supplies, that automatically benchmarks specific prices against those paid elsewhere in the nation, enabling customers to immediately pinpoint specific products and vendors that give you the best cost-saving opportunities. The service also includes unlimited custom quotation analysis to detailed spending, market interest, and price trending analysis. (3) Functional Equivalents – Add-on Module to Supply Guide. Gives unbiased guidance on the supply alternatives healthcare supply chain and how it can find functionally equivalent medical-surgical supplies and implants to help improve quality and lower costs. Integrates with the Supply Guide Database, navigating out-of-stock/recall situations, vetting standardization opportunities and facilitating product conversions. (4) Utilization Analytics – Add-on Module to Supply Guide. Identifies large savings opportunities and improves patient care by benchmarking product usage of medical surgical supplies against that of peer organizations and those within your health system to identify best/worst performers and inform your best practices. Utilization Analytics pinpoints elevated purchase quantities which could indicate “at risk” situations and assist in developing a corrective action plan. (5) Biomedical Guide – Subscription Service that provides planned maintenance intervals and times for medical devices, corrective maintenance data, inspection and planned maintenance procedures, cybersecurity best practices and procedures, expected and useful life for medical devices/systems, and consulting services as well as a database of discontinued devices and service acquisition costs. (6) Alerts Workflow – Alert and recall management solution that helps ensure the removal of harmful products before they reach the patient. System can be customized to organizational needs and offers integration with Computerized Maintenance Management System (CMMS) systems to help expedite the removal of potentially harmful products. System also allows for Group Tracking, support for Custom Private DoD Channels for post customized DoD Alerts, coverage of cybersecurity alerts, automatch of alerts to inventories medical devices based on provided inventory of equipment assets and purchased supplies. (7) Alerts Automatch – Equipment – Add-on Module to Alerts Workflow, automatically identifies relevant alerts on equipment by comparing customer inventory/purchase order history and notifies staff daily of affected products to reduce time spent on recalls. (8) Alerts Automatch – Supplies - Add-on Module to Alerts Workflow, automatically identifies relevant alerts on medical supplies by comparing customer inventory/purchase order history and notifies staff daily of affected products to reduce time spent on recalls. (9) Data Standardization – Equipment - Validates and cleans medical device inventories history. Data Standardization/Normalization of medical device inventory classifications by model name, model number, manufacturer, and Universal Medical Device Nomenclature System (UMDNS) category. (10) Data Standardization – Supplies - Validates and cleans supply purchase order history. Data Standardization/Normalization of medical device inventory classifications by model name, model number, manufacturer, and UMDNS category. (11) Product Catalog - Facilitates the maintenance of DoD Device Inventory Classifications to account for new inventory/industry changes. Additionally, it facilitates more accurate predictive analytics, life cycle analysis and AEM planning. 4.0 RESPONSE INSTRUCTIONS: Respondents should address the following in their written capability statements: The purpose of this requirement is to provide technical expertise, subscription and support services necessary to perform Medical Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services that support modernization and data standardization in Health Alerts and Equipment LOBs. Contractors must show they can provide all of the specific subscriptions listed in Section 3.0 as well as providing support modernization and data standardization in Health Alerts and Equipment Management LOBs. If contractors cannot provide the specific subscriptions listed in Section 3.0, then they need to provide a suitable equivalent with documentation describing what the equivalent subscription does so that the DHA MEDLOG team can consider whether or not the suitable equivalent subscription could be incorporated into their current system. Interested businesses shall submit a brief capabilities statement package (no more than five 8.5 x 11-inch pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in the Background Section. Documentation should be in bullet format. No phone or email inquiries requesting the status of any potential future solicitations will be accepted prior to the posting of that subject solicitation. If your organization has the potential capacity to provide the required products/services, please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing all requirements of this need, with appropriate documentation supporting claims of capability. If significant subcontracting or teaming is anticipated in order to deliver the required services or subscriptions, organizations should address the administrative and management structure of such arrangements. 5.0 CONTACT INFORMATION: All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought Notice shall be submitted via email to the Contract Specialist, Brandon Roebuck at brandon.m.roebuck.civ@health.mil in either Microsoft Word or Portable Document Format (PDF) format by no later than 10:00 AM Eastern Daylight Time (EDT) on 26 February 2026. Reference this synopsis number in the subject line of the e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.","origin":"extract"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"PANDHA-25-P-0000-017880","place_of_performance":{"zip":"21702","state":{"code":"MD"},"country":{"code":"USA"}},"product_service_code":"R612"},{"dates":{"posted":"2026-02-11","response_deadline":{"raw":"2026-02-26T10:00:00-05:00","utc":"2026-02-26T15:00:00Z","date":"2026-02-26","time":"10:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/d9b41cbac654400cbe9193df96503fb3/view"},"naics":{"codes":["541990"],"primary":"541990"},"title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","agency":{"office":{"code":"HT9426","name":"DEFENSE HEALTH AGENCY"},"subtier":{"code":"97DH","name":"DEFENSE HEALTH AGENCY (DHA)"},"department":{"code":"097","name":"DEPT OF DEFENSE"},"office_address":{"zip":"21702","city":"FORT DETRICK","state":"MD","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-03-13","archive_type":"auto15"},"contacts":[{"name":"Brandon Roebuck","role":"primary","email":"brandon.m.roebuck.civ@health.mil"},{"name":"Erin Maddox","role":"secondary","email":"erin.j.maddox.civ@health.mil"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"d9b41cbac654400cbe9193df96503fb3","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"696b94add4616d15de1e4e4dd4d4b2388aa62bd59b1efbf512febe872b67cfa4","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS (RFQ); IT IS STRICTLY A SOURCES SOUGHT NOTICE. NEITHER UNSOLICITATED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS SOURCES SOUGHT NOTICE. NO CONTRACT WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT. 1.0 DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought Notice. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice. All information received in response to this Sources Sought Notice that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government. Responses to the Sources Sought Notice will not be returned. 2.0 SUBJECT: The Defense Health Agency Contracting Activity (DHACA) is issuing this Sources Sought Notice on behalf of the Defense Health Agency (DHA) Medical Logistics Directorate as a means of conducting market research to identify potential sources having an interest and availability to provide the requirement for Medical Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services that support modernization and data standardization in Health Alerts and Equipment Management Lines of Business (LOBs). 3.0 BACKGROUND: The Department of Defense (DoD) medical logistics community supports diverse LOBs, to include equipment property and biomedical maintenance management; pharmaceuticals and medical surgical inventory management; purchasing and quality assurance; and assemblage and facilities management. The primary Information Systems (IS) supporting these LOBs are the Defense Medical Logistics Standard Support (DMLSS) system, LogiCole application and the Theater Enterprise-Wide Logistics System (TEWLS). Over the last twenty (20) years, these systems have inherited as-built data from a number of Army, Navy and Air Force logistics and property legacy applications. As a result of these historical data merges, the two (2) aforementioned systems contain data variances and data diversion. The lack of authoritative source data has impeded effective decisions analysis and constrained optimized business processes. The DHA and Medical Logistics Information Technology Program Management Officer (MEDLOG IT PMO) have initiated a major technical refresh that will merge both the programmatic and technical components of all existing Defense Medical Logistics – Enterprise Solution (DML-ES) and a single application called LogiCole. The following Database Subscriptions that are required to assist with this technical refresh are as follows: (1) Capital Guide – Provides advisory support for medical equipment. Provides custom analyses that help pinpoint savings opportunities, negotiate discounts and identify unnecessary expenditures. Provides Service Analysis to ensure cost-effective and optimum support highlighting costs savings, discount histories, user experience reports, review of general terms and conditions and specific points for potential negotiation. Additionally, it provides Reagent Contract Analysis, Fair Market Value Analysis, Comparative Analyses of the Market, Custom Comparative Analysis based on what is needed by Stakeholders, Capital Budget Review for assessment of annual budgets. Also includes access to robust applications and services like device and technology comparisons, market intelligence reports, evaluations and guidance, procurement trends, and Assurance Gateway, ECRI’s proprietary database for information on medical products and their suppliers along with Universal Medical Device Nomenclature System (UMDNS), standard international nomenclature and computer coding system for medical devices. (2) Supply Guide – Provides a comprehensive database of medical-surgical supplies, implants, instruments, pharmaceuticals, industrial and office supplies, that automatically benchmarks specific prices against those paid elsewhere in the nation, enabling customers to immediately pinpoint specific products and vendors that give you the best cost-saving opportunities. The service also includes unlimited custom quotation analysis to detailed spending, market interest, and price trending analysis. (3) Functional Equivalents – Add-on Module to Supply Guide. Gives unbiased guidance on the supply alternatives healthcare supply chain and how it can find functionally equivalent medical-surgical supplies and implants to help improve quality and lower costs. Integrates with the Supply Guide Database, navigating out-of-stock/recall situations, vetting standardization opportunities and facilitating product conversions. (4) Utilization Analytics – Add-on Module to Supply Guide. Identifies large savings opportunities and improves patient care by benchmarking product usage of medical surgical supplies against that of peer organizations and those within your health system to identify best/worst performers and inform your best practices. Utilization Analytics pinpoints elevated purchase quantities which could indicate “at risk” situations and assist in developing a corrective action plan. (5) Biomedical Guide – Subscription Service that provides planned maintenance intervals and times for medical devices, corrective maintenance data, inspection and planned maintenance procedures, cybersecurity best practices and procedures, expected and useful life for medical devices/systems, and consulting services as well as a database of discontinued devices and service acquisition costs. (6) Alerts Workflow – Alert and recall management solution that helps ensure the removal of harmful products before they reach the patient. System can be customized to organizational needs and offers integration with Computerized Maintenance Management System (CMMS) systems to help expedite the removal of potentially harmful products. System also allows for Group Tracking, support for Custom Private DoD Channels for post customized DoD Alerts, coverage of cybersecurity alerts, automatch of alerts to inventories medical devices based on provided inventory of equipment assets and purchased supplies. (7) Alerts Automatch – Equipment – Add-on Module to Alerts Workflow, automatically identifies relevant alerts on equipment by comparing customer inventory/purchase order history and notifies staff daily of affected products to reduce time spent on recalls. (8) Alerts Automatch – Supplies - Add-on Module to Alerts Workflow, automatically identifies relevant alerts on medical supplies by comparing customer inventory/purchase order history and notifies staff daily of affected products to reduce time spent on recalls. (9) Data Standardization – Equipment - Validates and cleans medical device inventories history. Data Standardization/Normalization of medical device inventory classifications by model name, model number, manufacturer, and Universal Medical Device Nomenclature System (UMDNS) category. (10) Data Standardization – Supplies - Validates and cleans supply purchase order history. Data Standardization/Normalization of medical device inventory classifications by model name, model number, manufacturer, and UMDNS category. (11) Product Catalog - Facilitates the maintenance of DoD Device Inventory Classifications to account for new inventory/industry changes. Additionally, it facilitates more accurate predictive analytics, life cycle analysis and AEM planning. 4.0 RESPONSE INSTRUCTIONS: Respondents should address the following in their written capability statements: The purpose of this requirement is to provide technical expertise, subscription and support services necessary to perform Medical Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services that support modernization and data standardization in Health Alerts and Equipment LOBs. Contractors must show they can provide all of the specific subscriptions listed in Section 3.0 as well as providing support modernization and data standardization in Health Alerts and Equipment Management LOBs. If contractors cannot provide the specific subscriptions listed in Section 3.0, then they need to provide a suitable equivalent with documentation describing what the equivalent subscription does so that the DHA MEDLOG team can consider whether or not the suitable equivalent subscription could be incorporated into their current system. Interested businesses shall submit a brief capabilities statement package (no more than five 8.5 x 11-inch pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in the Background Section. Documentation should be in bullet format. No phone or email inquiries requesting the status of any potential future solicitations will be accepted prior to the posting of that subject solicitation. If your organization has the potential capacity to provide the required products/services, please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing all requirements of this need, with appropriate documentation supporting claims of capability. If significant subcontracting or teaming is anticipated in order to deliver the required services or subscriptions, organizations should address the administrative and management structure of such arrangements. 5.0 CONTACT INFORMATION: All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought Notice shall be submitted via email to the Contract Specialist, Brandon Roebuck at brandon.m.roebuck.civ@health.mil in either Microsoft Word or Portable Document Format (PDF) format by no later than 10:00 AM Eastern Daylight Time (EDT) on 26 February 2026. Reference this synopsis number in the subject line of the e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.","origin":"extract"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"PANDHA-25-P-0000-017880","place_of_performance":{"zip":"21702","state":{"code":"MD"},"country":{"code":"USA"}},"product_service_code":"R612"},{"dates":{"posted":"2026-05-13","response_deadline":{"raw":"2026-05-28T10:00:00-04:00","utc":"2026-05-28T14:00:00Z","date":"2026-05-28","time":"10:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/a5c9f849555844ecb6dafdd940498dee/view"},"naics":{"codes":["541990"],"primary":"541990"},"title":"Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate","agency":{"office":{"code":"HT9426","name":"DEFENSE HEALTH AGENCY"},"subtier":{"code":"97DH","name":"DEFENSE HEALTH AGENCY (DHA)"},"department":{"code":"097","name":"DEPT OF DEFENSE"},"office_address":{"zip":"21702","city":"FORT DETRICK","state":"MD","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-06-12","archive_type":"auto15"},"contacts":[{"name":"Brandon Roebuck","role":"primary","email":"brandon.m.roebuck.civ@health.mil"},{"name":"Erin Maddox","role":"secondary","email":"erin.j.maddox.civ@health.mil"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"a5c9f849555844ecb6dafdd940498dee","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"0c4661d2ae055fa52b8555f3000707d96ab6290ee46b217ec5dfef7dd014113a","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"This notice announces the intent by the Defense Health Agency Contracting Activity (DHACA) in support of the Defense Health Agency Medical Logistics (DHA MEDLOG) Directorate to negotiate on a sole source basis in accordance with (IAW) FAR 12.102(b) procedures, 12.201-1 - Simplified Procedures, Statutory Authority 41 U.S.C. 1901 and 1903 and FAR 6.104 with the Emergency Care Research Institute (dba as ECRI), 77 N Broad Street, Doylestown, PA 18901-3743 as the only responsible source that can provide the Authoritative Data Exchange and Database Subscription Services. The DHA MEDLOG requires medical logistic authoritative exchange and medical logistics database subscription services to support the modernization and data standardization in Health Alerts and Equipment Management Lines of Business (LOBs). The contractor will use industry standard data to normalize, cleanse and structure an authoritative equipment and supply data standardization mapping process, allowing for enhanced audit readiness, increased business process effectiveness in new procurement standardization and existing product recall identification, and management of unnecessary data duplication. The product will continue to provide an authoritative data exchange to support modernization and data standardization in Health Alerts and Equipment Management LOBs. The contractor shall include three (3) custom data feeds via a manual mechanism and/or through DHA approved B2B gateway to support product catalog data attributes and data standardization, which will (i) assist in normalizing data before it is committed to the database and exercised in a business process; and (ii) matches equipment and supplies to provide an accurate, timely identification of all product recalls. To accomplish the Authoritative Data Exchange, the contractor shall provide Supply Guide which provides a comprehensive database of medical-surgical supplies, implants, instruments, pharmaceuticals, industrial and office supplies that automatically benchmark specific prices against those paid elsewhere in the nation. The contractor shall also provide Data Standardization – Equipment and Data Standardization – Supplies which validate and clean medical device inventories and purchase order history, respectively by model name, model number, manufacturer and Universal Medical Device Nomenclature System category. The contractor shall also provide Product Catalog which facilitates the maintenance of DoD Device Inventory Classifications to account for new inventory/industry changes. Additionally, it facilitates more accurate predictive analytics, life cycle analysis and Alternative Equipment Maintenance (AEM) planning. Through the use of an Internet-based portal, the following database subscription services are also required at a minimum: A) The Capital Guide Tool which provides advisory support for medical equipment. It also provides custom analyses that help pinpoint savings opportunities, negotiate discounts and identify unnecessary expenditures. Additionally, it provides Service Analysis to ensure costs-effective and optimum support highlighting costs savings, discount histories, user experience reports, review of general terms and conditions and specific points for potential negotiation. Additionally, it provides Reagent Contract Analysis, Fair Market Value Analysis, Comparative Analyses of the Market, Custom Comparative Analysis based on what is needed by Stakeholders, Capital Budget Review for assessment of annual budgets. B) Decision Visualization Tool which accelerates complex decision making by engaging stakeholders in an unbiased, transparent process designed to support cost, quality, and outcomes initiatives. C) Functional Equivalents Tool, an add-on module to the Supply Guide which gives unbiased guidance on the supply alternatives healthcare supply chain and how it can find functionally equivalent medical-surgical supplies and implants to help improve quality and lower costs. Integrates with the Supply Guide Database, navigating out-of-stock/recall situations, vetting standardization opportunities and facilitating product conversions. It also provides dynamic ranking/comparative matrices of highly prevalent industry manufacturers’ product line common models within a device code and product identification tool sets for industry functional equivalents of medical-surgical supplies and implants to include pricing analytics. D) Utilization Analytics, an add-on module to Supply Guide which identifies large savings opportunities and improves patient care by benchmarking product usage of medical surgical supplies against that of peer organizations and those within a customer health system to identify best/worst performers and inform customer best practices. Utilization Analytics pinpoints elevated purchase quantities which could indicate “at risk” situations and assist in developing a corrective action plan. E) Biomedical Guide which provides planned maintenance intervals and times for medical devices, corrective maintenance data, inspection and planned maintenance procedures, cybersecurity best practices and procedures, expected and useful life for medical devices/systems, and consulting services as well as a database of discontinued devices and service acquisition costs. In addition, Hazards, Alerts and Recalls for Government Medical Device and Equipment will utilize the Department of War (DoW) Enterprise Recall Management programs designed to automate and enhance the recall management process. Recall Management uses tracking recall activity in real-time using ECRI Alerts Workflow. Alerts Workflow is a comprehensive alert and recall management solution that helps ensure the removal of harmful products before they reach the patient. Additionally, Alerts Workflow alert and recall management solution helps ensure the removal of harmful products before they reach the patient. System can be customized to organizational needs and offers integration with Computerized Maintenance Management System (CMMS) systems to help expedite the removal of potentially harmful products. System also allows for Group Tracking, support for Custom Private DoD Channels for post customized DoD Alerts, coverage of cybersecurity alerts, Automatch of alerts to inventories medical devices based on provided inventory of equipment assets and purchased supplies. The Contractor shall also provide Alerts Automatch – Equipment and Alerts Automatch – Supplies which identify relevant alerts on equipment and medical supplies, respectively through comparing customer inventory/purchase order history and notifying staff daily of affected products to reduce time spent on recalls. ECRI is the only company that provides independent analysis of medical devices and technology, which is compiled, updated and made available in real time through an online subscription-based portal. In addition, Supply Guide, Data Standardization – Equipment, Data Standardization – Supplies, Product Catalog, Capital Guide Tool, Decision Visualization Tool, Functional Equivalents Tool, Utilization Analytics, Biomedical Guide, Alerts Workflow, Alerts Automatch – Equipment and Alerts Automatch – Supplies are all ECRI proprietary products and subscriptions. Award to any other source would result in increased costs, risk of schedule delays, data transfer delays and the possibility of data quality issues. An award to a vendor other than ECRI would introduce unacceptable risks to patient safety, alongside significant schedule delays, unfunded costs, and data integrity vulnerabilities. Specifically, real-time access to hazard alerts is foundational to MTF quality control, and any latency in data receipt presents a severe and unacceptable risk to clinical outcomes. Furthermore, utilizing a third-party vendor would necessitate extensive modifications to the DMLSS/LogiCole system and its B2B gateway, causing a service gap of six (6) months to two (2) years. Modifying the B2B gateway falls outside the scope of the current LogiCole support sustainment contract and is currently unfunded; therefore, an award to an intermediary introduces unrecoverable, duplicative costs. Finally, inserting a third-party between ECRI and DHA MEDLOG creates inherent data latency and increases the probability of synchronization errors during application transfers, violating the Government’s “real-time” requirement. The North American Industry Classification System Code for this requirement is 541990 – All Other Professional, Scientific, and Technical Services and the Product Service Code is R612 – Support – Administrative: Information Retrieval. USAMRAA issued a Sources Sought Notice/RFI PANDHA-25-P-0000-017880 on SAM.gov for a period of 15 calendar days and none of the responses were able to provide all the requirements for the Authoritative Data Exchange and Database Subscription Services as well as being able to provide data directly as an independent source from their company to DHA MEDLOG without being a third-party provider. The responses failed to demonstrate the technical ability required to interpret ECRI’s proprietary data for accuracy and did not specify verification methods for critical cybersecurity of the B2B gateway and deliverables. In addition, the added communication layer or third-party handler between DHA and ECRI would result in increased latency, leaky abstractions, failure cascades, consistency loss and functional duplication. This Notice of Intent is not a request for competitive proposals, and no solicitation document will be posted for this requirement. However, parties interested in responding to this notice shall submit a capability statement sufficient to determine capability in providing the same products and subscriptions. All capability statements received by closing of this notification of this synopsis will be considered by the Government. Submissions that request documentation, request additional information or that solely ask questions will be determined to not be an affirmative response. Responses determined not to be an affirmative response are not valid and no further action may be taken with the response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This announcement fulfills the minimum timeframes for posting presolicitation notices under FAR 5.101(d). If no written responses are received by the date listed below, which reflects at least fifteen (15) days after the publication of this notice, the solicitation will be issued as a sole source without further notice. Contract award is anticipated to be made by 30 August 2026. Please submit all questions and responses concerning this notice to the Contract Specialist, Brandon Roebuck at brandon.m.roebuck.civ@health.mil. Interested concerns must identify their capability in writing to the above e-mail address no later than 10:00 AM Eastern Daylight Time (EDT), 28 May 2026. No phone calls will be accepted.","origin":"extract"},"notice_type":{"code":"s","label":"Special Notice"},"schema_version":1,"solicitation_number":"PANDHA-25-P-0000-017880","place_of_performance":{"zip":"21702","state":{"code":"MD"},"country":{"code":"USA"}},"product_service_code":"R612"}],"due_at":"2026-02-26T15:00:00Z","due_date":"2026-02-26","closes_at":"2026-02-26T15:00:00Z","awardable":false,"dept_key":"d-097","dept_name":"DEPT OF DEFENSE","sub_key":"s-97DH","sub_name":"DEFENSE HEALTH AGENCY (DHA)","office_key":"o-HT9426","office_name":"DEFENSE HEALTH AGENCY","state":"MD","county":"24021","county_name":"Frederick County","city":null,"city_name":null,"country":"USA","winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"a5c9f849555844ecb6dafdd940498dee","description":{"text":"This notice announces the intent by the Defense Health Agency Contracting Activity (DHACA) in support of the Defense Health Agency Medical Logistics (DHA MEDLOG) Directorate to negotiate on a sole source basis in accordance with (IAW) FAR 12.102(b) procedures, 12.201-1 - Simplified Procedures, Statutory Authority 41 U.S.C. 1901 and 1903 and FAR 6.104 with the Emergency Care Research Institute (dba as ECRI), 77 N Broad Street, Doylestown, PA 18901-3743 as the only responsible source that can provide the Authoritative Data Exchange and Database Subscription Services. The DHA MEDLOG requires medical logistic authoritative exchange and medical logistics database subscription services to support the modernization and data standardization in Health Alerts and Equipment Management Lines of Business (LOBs). The contractor will use industry standard data to normalize, cleanse and structure an authoritative equipment and supply data standardization mapping process, allowing for enhanced audit readiness, increased business process effectiveness in new procurement standardization and existing product recall identification, and management of unnecessary data duplication. The product will continue to provide an authoritative data exchange to support modernization and data standardization in Health Alerts and Equipment Management LOBs. The contractor shall include three (3) custom data feeds via a manual mechanism and/or through DHA approved B2B gateway to support product catalog data attributes and data standardization, which will (i) assist in normalizing data before it is committed to the database and exercised in a business process; and (ii) matches equipment and supplies to provide an accurate, timely identification of all product recalls. To accomplish the Authoritative Data Exchange, the contractor shall provide Supply Guide which provides a comprehensive database of medical-surgical supplies, implants, instruments, pharmaceuticals, industrial and office supplies that automatically benchmark specific prices against those paid elsewhere in the nation. The contractor shall also provide Data Standardization – Equipment and Data Standardization – Supplies which validate and clean medical device inventories and purchase order history, respectively by model name, model number, manufacturer and Universal Medical Device Nomenclature System category. The contractor shall also provide Product Catalog which facilitates the maintenance of DoD Device Inventory Classifications to account for new inventory/industry changes. Additionally, it facilitates more accurate predictive analytics, life cycle analysis and Alternative Equipment Maintenance (AEM) planning. Through the use of an Internet-based portal, the following database subscription services are also required at a minimum: A) The Capital Guide Tool which provides advisory support for medical equipment. It also provides custom analyses that help pinpoint savings opportunities, negotiate discounts and identify unnecessary expenditures. Additionally, it provides Service Analysis to ensure costs-effective and optimum support highlighting costs savings, discount histories, user experience reports, review of general terms and conditions and specific points for potential negotiation. Additionally, it provides Reagent Contract Analysis, Fair Market Value Analysis, Comparative Analyses of the Market, Custom Comparative Analysis based on what is needed by Stakeholders, Capital Budget Review for assessment of annual budgets. B) Decision Visualization Tool which accelerates complex decision making by engaging stakeholders in an unbiased, transparent process designed to support cost, quality, and outcomes initiatives. C) Functional Equivalents Tool, an add-on module to the Supply Guide which gives unbiased guidance on the supply alternatives healthcare supply chain and how it can find functionally equivalent medical-surgical supplies and implants to help improve quality and lower costs. Integrates with the Supply Guide Database, navigating out-of-stock/recall situations, vetting standardization opportunities and facilitating product conversions. It also provides dynamic ranking/comparative matrices of highly prevalent industry manufacturers’ product line common models within a device code and product identification tool sets for industry functional equivalents of medical-surgical supplies and implants to include pricing analytics. D) Utilization Analytics, an add-on module to Supply Guide which identifies large savings opportunities and improves patient care by benchmarking product usage of medical surgical supplies against that of peer organizations and those within a customer health system to identify best/worst performers and inform customer best practices. Utilization Analytics pinpoints elevated purchase quantities which could indicate “at risk” situations and assist in developing a corrective action plan. E) Biomedical Guide which provides planned maintenance intervals and times for medical devices, corrective maintenance data, inspection and planned maintenance procedures, cybersecurity best practices and procedures, expected and useful life for medical devices/systems, and consulting services as well as a database of discontinued devices and service acquisition costs. In addition, Hazards, Alerts and Recalls for Government Medical Device and Equipment will utilize the Department of War (DoW) Enterprise Recall Management programs designed to automate and enhance the recall management process. Recall Management uses tracking recall activity in real-time using ECRI Alerts Workflow. Alerts Workflow is a comprehensive alert and recall management solution that helps ensure the removal of harmful products before they reach the patient. Additionally, Alerts Workflow alert and recall management solution helps ensure the removal of harmful products before they reach the patient. System can be customized to organizational needs and offers integration with Computerized Maintenance Management System (CMMS) systems to help expedite the removal of potentially harmful products. System also allows for Group Tracking, support for Custom Private DoD Channels for post customized DoD Alerts, coverage of cybersecurity alerts, Automatch of alerts to inventories medical devices based on provided inventory of equipment assets and purchased supplies. The Contractor shall also provide Alerts Automatch – Equipment and Alerts Automatch – Supplies which identify relevant alerts on equipment and medical supplies, respectively through comparing customer inventory/purchase order history and notifying staff daily of affected products to reduce time spent on recalls. ECRI is the only company that provides independent analysis of medical devices and technology, which is compiled, updated and made available in real time through an online subscription-based portal. In addition, Supply Guide, Data Standardization – Equipment, Data Standardization – Supplies, Product Catalog, Capital Guide Tool, Decision Visualization Tool, Functional Equivalents Tool, Utilization Analytics, Biomedical Guide, Alerts Workflow, Alerts Automatch – Equipment and Alerts Automatch – Supplies are all ECRI proprietary products and subscriptions. Award to any other source would result in increased costs, risk of schedule delays, data transfer delays and the possibility of data quality issues. An award to a vendor other than ECRI would introduce unacceptable risks to patient safety, alongside significant schedule delays, unfunded costs, and data integrity vulnerabilities. Specifically, real-time access to hazard alerts is foundational to MTF quality control, and any latency in data receipt presents a severe and unacceptable risk to clinical outcomes. Furthermore, utilizing a third-party vendor would necessitate extensive modifications to the DMLSS/LogiCole system and its B2B gateway, causing a service gap of six (6) months to two (2) years. Modifying the B2B gateway falls outside the scope of the current LogiCole support sustainment contract and is currently unfunded; therefore, an award to an intermediary introduces unrecoverable, duplicative costs. Finally, inserting a third-party between ECRI and DHA MEDLOG creates inherent data latency and increases the probability of synchronization errors during application transfers, violating the Government’s “real-time” requirement. The North American Industry Classification System Code for this requirement is 541990 – All Other Professional, Scientific, and Technical Services and the Product Service Code is R612 – Support – Administrative: Information Retrieval. USAMRAA issued a Sources Sought Notice/RFI PANDHA-25-P-0000-017880 on SAM.gov for a period of 15 calendar days and none of the responses were able to provide all the requirements for the Authoritative Data Exchange and Database Subscription Services as well as being able to provide data directly as an independent source from their company to DHA MEDLOG without being a third-party provider. The responses failed to demonstrate the technical ability required to interpret ECRI’s proprietary data for accuracy and did not specify verification methods for critical cybersecurity of the B2B gateway and deliverables. In addition, the added communication layer or third-party handler between DHA and ECRI would result in increased latency, leaky abstractions, failure cascades, consistency loss and functional duplication. This Notice of Intent is not a request for competitive proposals, and no solicitation document will be posted for this requirement. However, parties interested in responding to this notice shall submit a capability statement sufficient to determine capability in providing the same products and subscriptions. All capability statements received by closing of this notification of this synopsis will be considered by the Government. Submissions that request documentation, request additional information or that solely ask questions will be determined to not be an affirmative response. Responses determined not to be an affirmative response are not valid and no further action may be taken with the response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This announcement fulfills the minimum timeframes for posting presolicitation notices under FAR 5.101(d). If no written responses are received by the date listed below, which reflects at least fifteen (15) days after the publication of this notice, the solicitation will be issued as a sole source without further notice. Contract award is anticipated to be made by 30 August 2026. Please submit all questions and responses concerning this notice to the Contract Specialist, Brandon Roebuck at brandon.m.roebuck.civ@health.mil. Interested concerns must identify their capability in writing to the above e-mail address no later than 10:00 AM Eastern Daylight Time (EDT), 28 May 2026. No phone calls will be accepted.","html":null,"origin":"extract"},"contacts":[{"name":"Brandon Roebuck","role":"primary","email":"brandon.m.roebuck.civ@health.mil"},{"name":"Erin Maddox","role":"secondary","email":"erin.j.maddox.civ@health.mil"}],"place_of_performance":{"zip":"21702","state":{"code":"MD"},"country":{"code":"USA"}},"office_address":{"zip":"21702","city":"FORT DETRICK","state":"MD","country":"USA"},"naics_codes":["541990"],"award":null,"attachments":[],"awards":[],"related":[{"key":"HT942626QE058","latest_notice_id":"e3f02eadfc48433ab9f37fbcedae0387","title":"Clinical Blood Processing","solicitation_number":"HT942626QE058","notice_type":"o","first_type":"o","first_posted":"2026-09-10","last_posted":"2026-09-10","notices":1,"due_at":"2026-09-24T15:00:00Z","due_date":"2026-09-24","closes_at":"2026-09-24T15:00:00Z","awardable":true,"open":true,"dept_key":"d-097","dept_name":"DEPT OF DEFENSE","sub_key":"s-97DH","sub_name":"DEFENSE HEALTH AGENCY (DHA)","office_key":"o-HT9426","office_name":"DEFENSE HEALTH AGENCY","naics":"621511","psc":"Q301","set_aside":null,"state":"MD","county":"24031","county_name":"Montgomery County","city":null,"city_name":null,"country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"}]}