# Extended Lease and maintenance for Mobile Cold Temperature Unit (Notice of Intent to sole source)

Canonical: https://abierto.us/opportunities/noicc24007170

- Solicitation number: NOI-CC-24-007170
- Notice type: Presolicitation
- Status: Awarded to Polar Leasing Co Inc.
- Department: Department of Health and Human Services
- Agency: National Institutes of Health
- Contracting office: National Institutes of Health - CC (75N900)
- NAICS: 493120 Refrigerated Warehousing and Storage
- Product or service code: 4110 Refrigeration Equipment
- Place of performance: Bethesda, Maryland
- County: Montgomery County (FIPS 24031). https://abierto.us/counties/montgomery-county-md-24031
- City: Bethesda. https://abierto.us/cities/bethesda-md-2407125
- First posted: May 7, 2024
- Last posted: May 7, 2024
- SAM.gov: https://sam.gov/workspace/contract/opp/0132b447350b4b38af2bf76c2409ea9d/view

## Description

This is a Notice of Intent, not a request for proposal. The National Institute of Health, Clinical Center (NIH-CC) intends to negotiate on an other than full and open competition basis with Polar Leasing Company Inc. National Institute of Health’s Clinical Center (Program) is currently renting a Mobile Cold Temperature Unit that needs to be kept in optimal operation at all times and is critical to the Pharmacy Department.

This is because high cost and sensitive products are stored in the Mobile Cold Temperature Unit throughout the year. The NIH requires the extension of this lease with another 1-year lease agreement of the Mobile Cold Temperature Unit that includes preventive maintenance and emergency repair service visits.

The NIH is currently leasing a cold unit trailer from Polar Leasing Company Inc. Because the trailer is currently on site and this is a leasing and service contract renewal, only Polar Leasing Company, Inc can provide service and maintenance to the refrigerated portable cold temperature trailer unit. No other vendor can provide systems upgrades and updates as these are only licensed by Polar Leasing Company, Inc. and its affiliates.

The NIH cannot switch to another cold storage leasing company as the NIH is currently using the existing Polar Leasing Company Inc. equipment to store sensitive items for scientific research and needs an extension on this lease. The NIH-CC has a requirement for the following:

Walk-In DT - 8x20 Redundant - WDT820REDUNDANT (mobile cold temperature unit) for 1 year Preventative Maintenance for 1 year See statement of work for more details.

**Place of Performance or Delivery:** The Period of Performance is one (1) year.

**Place of Performance:** NIH Clinical Center in Bethesda, MD The statutory authority for this sole source requirement is 41 U.S.C. 1901 (a) (1) as implemented by FAR 13.106-1 only one responsible source and no other supply of service will satisfy agency requirements. THIS IS NOT A REQUEST FOR PROPOSAL. All responsible sources that could provide the required may submit a capability statement that will be considered by email (subject line to reference NOI-CC-24-007170) by 4:00 pm eastern standard time on 05/14/2024 to:

lu-chang.lu@nih.gov All responses received by the closing date of this synopsis will be considered by the Government. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.

## Award on USAspending

- Recipient: Polar Leasing Co Inc. (UEI CJ98P1ZTGJ47)
- Contract: 75N90024P00395, purchase order
- Obligated: $45,500.00
- Competition: Not Competed Under SAP, 1 offers received
- Link: solicitation number NOICC24007170 equals the FPDS solicitation identifier; same awarding office 75N900 (high confidence)
- Record: https://www.usaspending.gov/award/CONT_AWD_75N90024P00395_7529_-NONE-_-NONE-/


## Publications

- May 7, 2024: Presolicitation, due May 14, 2024 at 4:00 PM EDT. Notice 0132b447350b4b38af2bf76c2409ea9d. https://sam.gov/workspace/contract/opp/0132b447350b4b38af2bf76c2409ea9d/view

## Points of contact

- Lu Chang, lu-chang.lu@nih.gov

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Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/noicc24007170.