# HQ Maintenance Services

Canonical: https://abierto.us/opportunities/hqc01026qe022

- Solicitation number: HQC01026QE022
- Notice type: Combined synopsis and solicitation (first published as presolicitation)
- Status: Closed. Deadline was August 26, 2026 at 11:00 AM EDT
- Department: Department of Defense
- Agency: Defense Commissary Agency
- Contracting office: Defense Commissary Agency- Eur Area (HQC010)
- NAICS: 238990 All Other Specialty Trade Contractors
- Product or service code: Z1JZ Maintenance Of Miscellaneous Buildings
- Place of performance: Kapaun/Vogelweh, DE-RP, DEU
- First posted: August 4, 2026
- Last posted: August 25, 2026
- SAM.gov: https://sam.gov/workspace/contract/opp/3186bcea31ad46b684256aa4865b6f5d/view

## Description

Date of update:

**25 August 2026:**

**Combined Synopsis Update 3:** A.09.01.12 Questions and Answers, and A.09.01.13 Example HQ Service Panel PM has been added to the attachments. A.09.01 Combined Synopsis Solicitation (HQ Buildings Maintenance)

Update 1 Correction has been attached correcting the combined synopsis closing date to 26 August 2026. Date of update:

**20 August 2026:**

**Combined Synopsis Update 2:** The combined synopsis has been extended until Wednesday, 26 August 2026. An upcoming update will be posted to answer all questions received from industry. Date of update:

**11 August 2026:**

**Combined Synopsis Update:** A.09.01.11 Solicitation Attachment 3 Site Visit Directions Date of posting 6 August 2026: The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems.

**Maintenance & Response Protocols:**

**PM:** Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks.

**UM:** Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval.

**EM:** Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination.

**Systems & Data Integrity:** All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English.

**Environmental & Liability Standards:** The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th.

**Quality & Warranties:** Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.

## Publications

- August 4, 2026: Presolicitation, due August 21, 2026 at 6:00 AM EDT. Notice d9d0d2daee294938b347e7c2bee0dea3. https://sam.gov/workspace/contract/opp/d9d0d2daee294938b347e7c2bee0dea3/view
- August 6, 2026: Combined synopsis and solicitation, due August 21, 2026 at 11:00 AM EDT. Notice a28b21c235284dc3a9a4796b6647b1a8. https://sam.gov/workspace/contract/opp/a28b21c235284dc3a9a4796b6647b1a8/view
- August 11, 2026: Combined synopsis and solicitation, due August 21, 2026 at 11:00 AM EDT. Notice 3a551369a58d41d6acf0d2dc619caef8. https://sam.gov/workspace/contract/opp/3a551369a58d41d6acf0d2dc619caef8/view
- August 20, 2026: Combined synopsis and solicitation, due August 26, 2026 at 11:00 AM EDT. Notice 99aaa974944b4f07b791dfcf49df61fb. https://sam.gov/workspace/contract/opp/99aaa974944b4f07b791dfcf49df61fb/view
- August 25, 2026: Combined synopsis and solicitation, due August 26, 2026 at 11:00 AM EDT. Notice 3186bcea31ad46b684256aa4865b6f5d. https://sam.gov/workspace/contract/opp/3186bcea31ad46b684256aa4865b6f5d/view

## Points of contact

- Nicholas Ruppert, Nicholas.Ruppert@deca.mil
- Daniel Ellis, Daniel.Ellis@deca.mil

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/hqc01026qe022.