# Spangdahlem Total Maintenance

Canonical: https://abierto.us/opportunities/hqc01026qe016

- Solicitation number: HQC01026QE016
- Notice type: Solicitation (first published as presolicitation)
- Status: Closed. Deadline was August 5, 2026 at 10:00 AM EDT
- Department: Department of Defense
- Agency: Defense Commissary Agency
- Contracting office: Defense Commissary Agency- Eur Area (HQC010)
- NAICS: 238990 All Other Specialty Trade Contractors
- Product or service code: Z1JZ Maintenance Of Miscellaneous Buildings
- Place of performance: Spangdahlem, DE-RP, DEU
- First posted: June 25, 2026
- Last posted: July 29, 2026
- SAM.gov: https://sam.gov/workspace/contract/opp/44fa85cf522944cd9d46a128349b94dc/view

## Description

**Amendment 4:** Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced.

**Amendment 3:** Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information).

**Amendment 2:** Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).

**Amendment 1:** Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information). (i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational. The contractor must deliver three main categories of maintenance:

**Preventive Maintenance (PM):** Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.

**Unscheduled Maintenance (UM):** Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.

**Emergency Maintenance (EM):** Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.

**Systems & Compliance SOMS Tracking:** All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.

**Inventory & Labeling:** The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.

**German & EU Compliance:** All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.

**Workforce Standards:** The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.

## Publications

- June 25, 2026: Presolicitation. Notice efd38b9ecf4749848b515e42a2fa29fd. https://sam.gov/workspace/contract/opp/efd38b9ecf4749848b515e42a2fa29fd/view
- June 26, 2026: Solicitation, due July 20, 2026 at 11:00 AM EDT. Notice 324a8111a98745938c648ec21ff88dc4. https://sam.gov/workspace/contract/opp/324a8111a98745938c648ec21ff88dc4/view
- June 30, 2026: Solicitation, due July 20, 2026 at 11:00 AM EDT. Notice 404ea4492e1248dcad65920337086791. https://sam.gov/workspace/contract/opp/404ea4492e1248dcad65920337086791/view
- July 20, 2026: Solicitation, due July 24, 2026 at 4:00 AM EDT. Notice 0cf1d6c8c147465d9ec79cd4aef702ff. https://sam.gov/workspace/contract/opp/0cf1d6c8c147465d9ec79cd4aef702ff/view
- July 20, 2026: Solicitation, due July 20, 2026 at 4:00 AM EDT. Notice a0cf1341063544769fc4d506b93d5a6e. https://sam.gov/workspace/contract/opp/a0cf1341063544769fc4d506b93d5a6e/view
- July 22, 2026: Solicitation, due July 24, 2026 at 4:00 AM EDT. Notice 76757fad8b52459abae9232b06b1a585. https://sam.gov/workspace/contract/opp/76757fad8b52459abae9232b06b1a585/view
- July 29, 2026: Solicitation, due August 5, 2026 at 10:00 AM EDT. Notice 44fa85cf522944cd9d46a128349b94dc. https://sam.gov/workspace/contract/opp/44fa85cf522944cd9d46a128349b94dc/view

## Points of contact

- Nicholas Ruppert, Nicholas.Ruppert@deca.mil
- Daniel Ellis, Daniel.Ellis@deca.mil

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/hqc01026qe016.