# Cloud Based Accounting Software

Canonical: https://abierto.us/opportunities/gctof2402

- Solicitation number: GCTOF-24-02
- Notice type: Solicitation
- Status: Closed. Deadline was June 28, 2024 at 1:00 PM EDT
- Department: Department of the Air Force
- Agency: Department of the Air Force
- Contracting office: FA2218 Afimsc A37R (FA2218)
- NAICS: 513210 Software Publishers
- Product or service code: 7A21 Business Application off-the-shelf software delivered by perpetual license, which also encompasses enterprise level software enabling mission capability and business operational support.
- Place of performance: JBSA Randolph, Texas
- County: Bexar County (FIPS 48029). https://abierto.us/counties/bexar-county-tx-48029
- First posted: April 30, 2024
- Last posted: May 8, 2024
- SAM.gov: https://sam.gov/workspace/contract/opp/3ce0f4177b3049d2a7e35cb633b57c51/view

## Description

The contractor serves as the provider of CTOF Accounting Software and Technical Support for AFIMSC under a non-personal service contract where the U.S. Government does not supervise or control the contractor's methods but retains decision-making responsibilities. Key obligations include:

1. Providing, implementing, and configuring cloud-based accounting software suitable for the CTOF Accounting Section, which includes:

- No plug-ins or localized software requirements. - Capability to access both current and historic data, including legacy software records. - Features such as a Fixed Assets module, and interfaces accessible to intermediate bookkeeping personnel. - Customizable financial reporting tools and user training for these tools.

2. Ensuring the software system is tailored to the specific needs of the CTOF Accounting Section: - Accurate tracking and reporting of financial data such as accounts payable, accounts receivable, and general ledger. - Capability to print checks and create automated clearing house (ACH) files. - Regular system testing to verify proper function and compliance with section requirements.

**3. Licensing and System Integration:** - Providing five user licenses with appropriate access levels. - Ensuring compatibility with legacy systems, especially for fixed assets over $1,000, and seamless integration with other systems used by the CTOF Accounting Section. - Standardized configuration to align with the section's workflows and requirements.

**4. Security and Support:** - Regular updates and rigorous anti-virus and data security protections in compliance with DoD standards. - Multi-user functionality to facilitate communication and collaboration. - Continuous technical support and maintenance, including data backup and recovery, to ensure the system's operational security and efficiency.

**5. Compliance and Regulatory Requirements:** - Adherence to the Privacy Act under the Freedom of Information Act and the Privacy Act of 1974. - Compliance with Section 889 of the National Defense Authorization Act of 2019. - Fulfillment of Federal Risk Authorization Management Program (FEDRAMP) standards.

**6. Minimum Program Requirements:** - Support for 340 sub-accounts and handling of 10,000-12,000 financial transactions monthly. - Features to generate financial reports on demand and store documents within transaction files. - Assistance with system setup and operation, including equipment configuration for accessing cloud-based software and accounting data.

## Publications

- April 30, 2024: Solicitation, due June 28, 2024 at 1:00 PM EDT. Notice 2494359cf6f3474ebda5e4b6f5c5971c. https://sam.gov/workspace/contract/opp/2494359cf6f3474ebda5e4b6f5c5971c/view
- May 8, 2024: Solicitation, due June 28, 2024 at 1:00 PM EDT. Notice 3334e5c2adc34d0c8e2dec556ec593ec. https://sam.gov/workspace/contract/opp/3334e5c2adc34d0c8e2dec556ec593ec/view
- May 8, 2024: Solicitation, due June 28, 2024 at 1:00 PM EDT. Notice 3ce0f4177b3049d2a7e35cb633b57c51. https://sam.gov/workspace/contract/opp/3ce0f4177b3049d2a7e35cb633b57c51/view

## Points of contact

- Ana Mendez-Garner, AFIMSC.HC.ResourceManagement@us.af.mil, 210-969-8190
- Portmann Werner, AFIMSC.HC.ResourceManagement@us.af.mil, 210-969-5776

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/gctof2402.