# Lease/Rental of Conference Space and Facilities

Canonical: https://abierto.us/opportunities/ff3610m26200009

- Solicitation number: FF3610M-26-200009
- Notice type: Presolicitation
- Status: Closed. Deadline was February 9, 2026 at 3:00 PM EST
- Department: Department of Veterans Affairs
- Contracting office: Office of Inspector General Oig (36C10M)
- NAICS: 721110 Hotels (except Casino Hotels) and Motels
- Product or service code: X1AB Lease/Rental Of Conference Space And Facilities
- Place of performance: Houston, Texas
- County: Harris County (FIPS 48201). https://abierto.us/counties/harris-county-tx-48201
- City: Houston. https://abierto.us/cities/houston-tx-4835000
- First posted: January 30, 2026
- Last posted: January 30, 2026
- SAM.gov: https://sam.gov/workspace/contract/opp/26cf41c1439c49729fc29cb43764e6b7/view

## Description

The VA OIG intends to procure meeting/conference space, audio/visual (A/V) services, reliable Wi-Fi coverage, and light refreshments to support the Cohort A, B, C Meeting schedule April 26 - May 1, 2026 (Mon-Thur meeting days; includes setup/teardown around thes dates):

**Minimum Venue & Room Specifications:**

**General Session:** 1 room, classroom style, ?200 attendees; wide layout to maintain sightlines for the back of room.

**Cohort Breakouts:** 3 rooms (may reuse General Session with reconfiguration), ?70 attendees each.

**Division Breakouts:** 5 rooms (airwalls acceptable), ?25 attendees each.

**Quiet Room:** 1 room, ?10 people, no A/V required (optional if at no charge).

**Total Rooms Needed:**

**10. A/V and Connectivity:** A/V packages for all rooms, with capability to accommodate virtual attendees.

**General Session:** Mainstage podium; 2 lavalier mics; 4 handheld wireless mics; ?2 screens (final count based on layout).

**Cohort Breakouts:** Three (3) rooms (may reuse General Session with reconfiguration), > 70 attendees each Podium; 1 lavalier mic; 2 handheld wireless mics; 1 presentation screen each.

**Division Rooms:** A/V package (screen + 1 microphone). High-reliability Wi-Fi coverage in all rooms.

**Light Refreshments:** - AM & PM 30-minute breaks, Monday - Thursday (meeting days). Include coffee/tea, water, and standard light break items; offer pricing tiers and coffee/tea, water, and standard light break items; offer pricing tiers and service fees.

**Quantity/Units:** One event/venue package covering the room block above, A/V, Wi?Fi, and refreshments; offerors shall propose firm?fixed pricing at CLIN level for rooms, A/V, connectivity, and refreshments.

## Publications

- January 30, 2026: Presolicitation, due February 9, 2026 at 3:00 PM EST. Notice 26cf41c1439c49729fc29cb43764e6b7. https://sam.gov/workspace/contract/opp/26cf41c1439c49729fc29cb43764e6b7/view

## Points of contact

- Antoinette Ingram, Antoinette.Ingram@va.gov, 2027147032
- Gerald Liddell, gerald.liddell1@va.gov

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/ff3610m26200009.