The 375th Contracting Squadron is performing Market Research to identify potential SBA-certified Women-Owned Small Businesses (WOSB) under NAICS 237120 (Oil and Gas Pipeline and Related Structures Construction) with the qualifications, licenses, and technical capabilities to perform electrical conduit repair, drop tube replacement, and overfill alarm installation across designated fueling facilities at Scott Air Force Base, IL. Please contact MSgt Nolan Strange, nolan.strange.1@us.af.mil or Mr. Jody Noram, jody.noram.1@us.af.mil if you have any questions or concerns.
\n\nDISCLAIMER: This Sources Sought is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), nor does it guarantee a future solicitation will be issued. The Government will not reimburse respondents for any costs associated with preparing or submitting information in response to this notice.
\n\n3. Capability Statement Submittal Requirements
\n\nInterested vendors possessing the required expertise, equipment, and certified personnel are invited to submit a Capabilities Statement (maximum 5 pages) addressing the following:
\n\nCompany Information: Company name, address, SAM Unique Entity Identifier (UEI), CAGE Code, Point of Contact (name, email, phone), and Socioeconomic status (e.g., 8(a), SDVOSB, WOSB, HUBZone, Small Business).
\n\tTechnical Capabilities & Experience: Summary of relevant past performance completed within the last three (3) years on underground storage tank (UST) fueling systems, conduit breakout/pour-back, overfill drop tube replacements, and Veeder-Root or automatic tank gauge (ATG) sensor/alarm installations.
\n\tLicensing & Certifications: Confirmation that personnel hold required state/local UST service technician certifications, Veeder-Root certified installer/technician credentials, and applicable electrical licensing.
\n\tRough Order of Magnitude (ROM): Optional feedback on typical lead times, mobilization timeframes, and commercial pricing structure for tasks of this nature.
\n\tPART 2: STATEMENT OF WORK (SOW)
\n\n1.0 Objective & Overview
\n\nThe Contractor shall furnish all necessary labor, supervision, materials, tools, equipment, testing apparatus, and transportation (except for specified Government/Owner-Furnished Equipment) to perform concrete breakout and conduit correction, electrical re-wiring, drop tube replacement, and overfill alarm installation across designated fueling facilities.
\n\n2.0 Detailed Scope of Work by Facility and Task
\n\nTASK AREA 1: Premium Tank Sump Conduit Repair & Electrical Remediation
\n\nThe Contractor shall repair incorrectly poured conduit serving the Premium tank sump, complete necessary electrical re-pulls, and restore the concrete pad to original structural grade.
\n\nDemolition & Concrete Breakout:
\n\n\tPrecision sawcut and breakout existing concrete around the Premium tank sump to expose the buried conduit line.
\n\t\tProtect adjacent sump structures, lid seats, and underground utilities from collateral damage during breakout operations.
\n\t\tConduit Clearing & Realignment:
\n\n\tCut apart the obstructed/incorrect conduit run and clear out concrete or foreign debris resulting from the prior incorrect pour.
\n\t\tReconnect the conduit run using code-compliant, liquid-tight, fuel-resistant fittings and conduit rated for Class I, Division 1/2 hazardous fuel environments. Ensure proper pitch, sealing, and alignment.
\n\t\tElectrical Wiring & Terminations:
\n\n\tPull new electrical conductors/wiring from the main building panel/control area to the tank sub-unit junction box in accordance with the National Electrical Code (NEC/NFPA 70).
\n\t\tTerminate all wiring connections, verify seal-offs, and conduct comprehensive continuity, insulation resistance (megger), and operational tests to ensure proper equipment operation.
\n\t\tCivil Restoration:
\n\n\tBackfill excavated trench using suitable aggregate, compacted in uniform lifts to match surrounding base compaction specifications.
\n\t\tForm and pour back high-early-strength concrete to match the existing grade, thickness, and finish of the fueling apron.
\n\t\tTASK AREA 2: Facility 6047806 – Tank 3 Drop Tube Replacement
\n\nThe Contractor shall remove obsolete fill hardware and install a compliant drop tube assembly on Tank 3.
\n\nHardware Removal & Disposal:
\n\n\tRemove the existing fill adapter, fill cap, and drop tube assembly.
\n\t\tSafely load, manifest (if required), transport, and legally dispose of all obsolete components off-site in compliance with all local, state, and federal environmental regulations.
\n\t\tFurnish & Install New Hardware:
\n\n\tFurnish and install one (1) new OPW overfill prevention drop tube (or Government-approved equal), one (1) new fill adapter, and one (1) new heavy-duty locking cap.
\n\t\tSpecial Technical Condition: Work assumes the existing drop tube is removable without structural failure and the existing spill container (spill bucket) remains sound and reusable. If the drop tube is seized or the spill bucket is found to be compromised/damaged, the Contractor shall immediately notify the Contracting Officer Representative (COR). Any required replacement of seized components or spill containers shall be evaluated and authorized via a formal bilateral change order prior to proceeding.
\n\t\tRegulatory Compliance Verification:
\n\n\tSet and verify that the drop tube shutoff mechanism operates at the exact level mandated by 40 CFR Part 280 / state UST regulations (e.g., 95% tank capacity shutoff or 90% flow restriction).
\n\t\tDeliverables & Documentation:
\n\n\tDocument pre-work conditions, intermediate installation stages, and final configuration with high-resolution digital photographs.
\n\t\tSubmit photos and completed compliance checklist with the final job completion paperwork.
\n\t\tTASK AREA 3: Facility 6047801 – Overfill Alarm Installation
\n\nThe Contractor shall remove the existing overfill alarm and install owner-provided Veeder-Root monitoring hardware.
\n\nDemolition:
\n\n\tDisconnect and remove the existing overfill alarm unit; transport and dispose of all removed scrap components off-site.
\n\t\tInstallation of Government/Owner-Furnished Equipment (GFE/OFE):
\n\n\tThe Government/Owner will provide:
\n\n\t\tOne (1) Veeder-Root Overfill Alarm (Part # 790091-001 / SKU: 790091-001)
\n\t\t\tOne (1) Veeder-Root Universal Sensor Mounting Kit (Part # 330020-012 / SKU: 330020-012)
\n\t\t\tThe Contractor shall furnish all certified labor, wiring, hardware, seals, and incidental consumables to properly mount, wire, and integrate the alarm with the existing automatic tank gauge (ATG) system.
\n\t\tTesting & Commissioning:
\n\n\tPerform functional operational checkout of the Veeder-Root alarm and sensor assembly to verify positive alarm annunciation and correct signal communication to the console.
\n\t\tDeliverables & Documentation:
\n\n\tTake detailed digital photographs of the completed installation, wiring junction, and console status screen indicating an operational, alarm-free condition.
\n\t\tSubmit completion paperwork and test verification logs to the COR.
\n\t\t3.0 Site Cleanup, Waste Management & Housekeeping
\n\nDebris Haul-Off: The Contractor shall continuously maintain a clean and safe work zone. Upon completion of each task, the Contractor shall collect, load, haul off, and legally dispose of all concrete rubble, excavated soils, cut conduit, old wiring, discarded drop tubes, and packaging debris.
\n\tHazardous Materials: Any fuel-wetted materials or petroleum rags generated during servicing shall be managed and disposed of in accordance with applicable RCRA and local environmental standards.
\n\t4.0 Submittals and Deliverables
\n\nDeliverable
\n\nSite Safety Plan & AHAs
\n\nActivity Hazard Analysis for sawcutting, confined spaces, and hazardous fuel zones
\n\nTechnician Certifications
\n\nVeeder-Root certified technician & state UST licenses
\n\nWith quote / proposal submittal
\n\nDrop Tube Compliance Verification
\n\nDocumented drop tube shutoff height calculation and verification sheet
\n\nPhoto Documentation Package
\n\nClear digital photos showing before, during, and after conditions for all tasks
\n\nDisposal Manifests/Receipts
\n\nProof of lawful disposal for concrete and metallic/fuel-wetted scrap
\n\n5.0 Safety, Code Compliance & Working Conditions
\n\nSafety Regulations: All work shall comply with OSHA 29 CFR 1910 and 1926 standards, NFPA 30 (Flammable and Combustible Liquids Code), NFPA 30A (Motor Fuel Dispensing Facilities), and NFPA 70 (National Electrical Code).
\n\tHot Work & Hazardous Locations: Sump areas represent Class I, Division 1/2 environments. The Contractor shall implement atmospheric monitoring (LEL meters) and obtain all required hot work permits before operating saws, cutting tools, or electrical equipment near open sumps.
\n\tThe 375th Contracting Squadron is performing Market Research to identify potential SBA-certified Women-Owned Small Businesses (WOSB) under NAICS 237120 (Oil and Gas Pipeline and Related Structures Construction) with the qualifications, licenses, and technical capabilities to perform electrical conduit repair, drop tube replacement, and overfill alarm installation across designated fueling facilities at Scott Air Force Base, IL. Please contact MSgt Nolan Strange, nolan.strange.1@us.af.mil or Mr. Jody Noram, jody.noram.1@us.af.mil if you have any questions or concerns.
\n\nDISCLAIMER: This Sources Sought is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), nor does it guarantee a future solicitation will be issued. The Government will not reimburse respondents for any costs associated with preparing or submitting information in response to this notice.
\n\n3. Capability Statement Submittal Requirements
\n\nInterested vendors possessing the required expertise, equipment, and certified personnel are invited to submit a Capabilities Statement (maximum 5 pages) addressing the following:
\n\nCompany Information: Company name, address, SAM Unique Entity Identifier (UEI), CAGE Code, Point of Contact (name, email, phone), and Socioeconomic status (e.g., 8(a), SDVOSB, WOSB, HUBZone, Small Business).
\n\tTechnical Capabilities & Experience: Summary of relevant past performance completed within the last three (3) years on underground storage tank (UST) fueling systems, conduit breakout/pour-back, overfill drop tube replacements, and Veeder-Root or automatic tank gauge (ATG) sensor/alarm installations.
\n\tLicensing & Certifications: Confirmation that personnel hold required state/local UST service technician certifications, Veeder-Root certified installer/technician credentials, and applicable electrical licensing.
\n\tRough Order of Magnitude (ROM): Optional feedback on typical lead times, mobilization timeframes, and commercial pricing structure for tasks of this nature.
\n\tPART 2: STATEMENT OF WORK (SOW)
\n\n1.0 Objective & Overview
\n\nThe Contractor shall furnish all necessary labor, supervision, materials, tools, equipment, testing apparatus, and transportation (except for specified Government/Owner-Furnished Equipment) to perform concrete breakout and conduit correction, electrical re-wiring, drop tube replacement, and overfill alarm installation across designated fueling facilities.
\n\n2.0 Detailed Scope of Work by Facility and Task
\n\nTASK AREA 1: Premium Tank Sump Conduit Repair & Electrical Remediation
\n\nThe Contractor shall repair incorrectly poured conduit serving the Premium tank sump, complete necessary electrical re-pulls, and restore the concrete pad to original structural grade.
\n\nDemolition & Concrete Breakout:
\n\n\tPrecision sawcut and breakout existing concrete around the Premium tank sump to expose the buried conduit line.
\n\t\tProtect adjacent sump structures, lid seats, and underground utilities from collateral damage during breakout operations.
\n\t\tConduit Clearing & Realignment:
\n\n\tCut apart the obstructed/incorrect conduit run and clear out concrete or foreign debris resulting from the prior incorrect pour.
\n\t\tReconnect the conduit run using code-compliant, liquid-tight, fuel-resistant fittings and conduit rated for Class I, Division 1/2 hazardous fuel environments. Ensure proper pitch, sealing, and alignment.
\n\t\tElectrical Wiring & Terminations:
\n\n\tPull new electrical conductors/wiring from the main building panel/control area to the tank sub-unit junction box in accordance with the National Electrical Code (NEC/NFPA 70).
\n\t\tTerminate all wiring connections, verify seal-offs, and conduct comprehensive continuity, insulation resistance (megger), and operational tests to ensure proper equipment operation.
\n\t\tCivil Restoration:
\n\n\tBackfill excavated trench using suitable aggregate, compacted in uniform lifts to match surrounding base compaction specifications.
\n\t\tForm and pour back high-early-strength concrete to match the existing grade, thickness, and finish of the fueling apron.
\n\t\tTASK AREA 2: Facility 6047806 – Tank 3 Drop Tube Replacement
\n\nThe Contractor shall remove obsolete fill hardware and install a compliant drop tube assembly on Tank 3.
\n\nHardware Removal & Disposal:
\n\n\tRemove the existing fill adapter, fill cap, and drop tube assembly.
\n\t\tSafely load, manifest (if required), transport, and legally dispose of all obsolete components off-site in compliance with all local, state, and federal environmental regulations.
\n\t\tFurnish & Install New Hardware:
\n\n\tFurnish and install one (1) new OPW overfill prevention drop tube (or Government-approved equal), one (1) new fill adapter, and one (1) new heavy-duty locking cap.
\n\t\tSpecial Technical Condition: Work assumes the existing drop tube is removable without structural failure and the existing spill container (spill bucket) remains sound and reusable. If the drop tube is seized or the spill bucket is found to be compromised/damaged, the Contractor shall immediately notify the Contracting Officer Representative (COR). Any required replacement of seized components or spill containers shall be evaluated and authorized via a formal bilateral change order prior to proceeding.
\n\t\tRegulatory Compliance Verification:
\n\n\tSet and verify that the drop tube shutoff mechanism operates at the exact level mandated by 40 CFR Part 280 / state UST regulations (e.g., 95% tank capacity shutoff or 90% flow restriction).
\n\t\tDeliverables & Documentation:
\n\n\tDocument pre-work conditions, intermediate installation stages, and final configuration with high-resolution digital photographs.
\n\t\tSubmit photos and completed compliance checklist with the final job completion paperwork.
\n\t\tTASK AREA 3: Facility 6047801 – Overfill Alarm Installation
\n\nThe Contractor shall remove the existing overfill alarm and install owner-provided Veeder-Root monitoring hardware.
\n\nDemolition:
\n\n\tDisconnect and remove the existing overfill alarm unit; transport and dispose of all removed scrap components off-site.
\n\t\tInstallation of Government/Owner-Furnished Equipment (GFE/OFE):
\n\n\tThe Government/Owner will provide:
\n\n\t\tOne (1) Veeder-Root Overfill Alarm (Part # 790091-001 / SKU: 790091-001)
\n\t\t\tOne (1) Veeder-Root Universal Sensor Mounting Kit (Part # 330020-012 / SKU: 330020-012)
\n\t\t\tThe Contractor shall furnish all certified labor, wiring, hardware, seals, and incidental consumables to properly mount, wire, and integrate the alarm with the existing automatic tank gauge (ATG) system.
\n\t\tTesting & Commissioning:
\n\n\tPerform functional operational checkout of the Veeder-Root alarm and sensor assembly to verify positive alarm annunciation and correct signal communication to the console.
\n\t\tDeliverables & Documentation:
\n\n\tTake detailed digital photographs of the completed installation, wiring junction, and console status screen indicating an operational, alarm-free condition.
\n\t\tSubmit completion paperwork and test verification logs to the COR.
\n\t\t3.0 Site Cleanup, Waste Management & Housekeeping
\n\nDebris Haul-Off: The Contractor shall continuously maintain a clean and safe work zone. Upon completion of each task, the Contractor shall collect, load, haul off, and legally dispose of all concrete rubble, excavated soils, cut conduit, old wiring, discarded drop tubes, and packaging debris.
\n\tHazardous Materials: Any fuel-wetted materials or petroleum rags generated during servicing shall be managed and disposed of in accordance with applicable RCRA and local environmental standards.
\n\t4.0 Submittals and Deliverables
\n\nDeliverable
\n\nSite Safety Plan & AHAs
\n\nActivity Hazard Analysis for sawcutting, confined spaces, and hazardous fuel zones
\n\nTechnician Certifications
\n\nVeeder-Root certified technician & state UST licenses
\n\nWith quote / proposal submittal
\n\nDrop Tube Compliance Verification
\n\nDocumented drop tube shutoff height calculation and verification sheet
\n\nPhoto Documentation Package
\n\nClear digital photos showing before, during, and after conditions for all tasks
\n\nDisposal Manifests/Receipts
\n\nProof of lawful disposal for concrete and metallic/fuel-wetted scrap
\n\n5.0 Safety, Code Compliance & Working Conditions
\n\nSafety Regulations: All work shall comply with OSHA 29 CFR 1910 and 1926 standards, NFPA 30 (Flammable and Combustible Liquids Code), NFPA 30A (Motor Fuel Dispensing Facilities), and NFPA 70 (National Electrical Code).
\n\tHot Work & Hazardous Locations: Sump areas represent Class I, Division 1/2 environments. The Contractor shall implement atmospheric monitoring (LEL meters) and obtain all required hot work permits before operating saws, cutting tools, or electrical equipment near open sumps.
\n\t