# Document Management Solution

Canonical: https://abierto.us/opportunities/caefpd260001

- Solicitation number: CAEFPD26-0001
- Notice type: Sources sought
- Status: Closed. Deadline was March 20, 2026 at 2:00 PM EDT
- Department: Administrative Office of the US Courts
- Contracting office: Ca Eastern FPD Sacramento (10QUE7)
- Product or service code: 7A21 Business Application off-the-shelf software delivered by perpetual license, which also encompasses enterprise level software enabling mission capability and business operational support.
- Place of performance: Sacramento, California
- County: Sacramento County (FIPS 06067). https://abierto.us/counties/sacramento-county-ca-06067
- City: Sacramento. https://abierto.us/cities/sacramento-ca-0664000
- First posted: February 25, 2026
- Last posted: March 10, 2026
- SAM.gov: https://sam.gov/workspace/contract/opp/60b8bc3734f142b18a467fc06eb410b0/view

## Description

The Federal Public Defender – California Eastern District (FPD) is issuing a Request for Information (RFI) FOR INFORMATION FOR PLANNING PURPOSES ONLY. As part of its market research, the FPD is issuing this RFI to determine if there exists an adequate number of qualified and interested contractors capable of the scope of the requirement in the draft Statement of Work (SOW). The purpose of this RFI is also to receive any questions or concerns regarding the draft requirements listed in the SOW.

FPD is seeking to procure a Document Management System (DMS) to replace our legacy DMS platform which is reaching end of life (EOL) on 12/31/2026. This solution will modernize our document management capabilities and centralize our data for robust review and search functions.

FPD has approximately 75 active users and manages roughly 950,000 documents (~350GB) in the current DMS spread across two physical office locations. **Deadline has been extended to 3/20/26** FPD requires a modern software-based DMS that utilizes metadata to categorize documents and allow for robust document searchability. This solution can be either on-premises or cloud-based hosted by the contactor. Any cloud-based solution shall be FedRAMP authorized at moderate level or higher and/or have documentation showing efforts to become FedRAMP authorized.

## Publications

- February 25, 2026: Sources sought, due March 13, 2026 at 2:00 PM EDT. Notice 5d98271e6adf443f859b72bbf4808890. https://sam.gov/workspace/contract/opp/5d98271e6adf443f859b72bbf4808890/view
- March 10, 2026: Sources sought, due March 20, 2026 at 2:00 PM EDT. Notice 60b8bc3734f142b18a467fc06eb410b0. https://sam.gov/workspace/contract/opp/60b8bc3734f142b18a467fc06eb410b0/view

## Points of contact

- Jose Bautista, jose_bautista@fd.org, 9164985700
- Kyle Cordano, kyle_cordano@fd.org, 9164985700

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/caefpd260001.