{"canonical":"https://abierto.us/opportunities/36c77624q0322","key":"36C77624Q0322","url":"https://abierto.us/opportunities/36c77624q0322","title":"7G21--Dell Server RFQ Amendment 0002 For Informational Purposes only","solicitation_number":"36C77624Q0322","notice_type":"k","open":false,"response_deadline":"2024-09-11T19:00:00Z","first_posted":"2024-08-22","last_posted":"2024-09-10","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"PCAC (36C776)","naics":"334111","psc":"7G21","set_aside":"SDVOSBC","place_state":"MO","place_county":"29189","place_county_name":"St. Louis County","place_city":null,"place_city_name":null,"winner":"KOSHA SOLUTIONS, LLC","award_amount":null,"publications":[{"notice_id":"94f3c06b4bda48579863aaed3d8e718f","title":"7G21--Avid Video Server Name Brand Only requirement for Dell Video 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(36C776)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"44131","city":"INDEPENDENCE","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-09-28","archive_type":"auto_custom"},"contacts":[{"name":"Heather Allen","role":"primary","email":"Heather.Allen3@va.gov","phone":"Heather.Allen3@va.gov","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"94f3c06b4bda48579863aaed3d8e718f","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"5488c8c5a4c5aa2df30858d41ff7134e9fabed50ef30170b3f3f9550f048daf1","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"DEPARTMENT OF VETERANS AFFAIRS Justification for Brand Name Only IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID:_ 36C776-24-AP-0398_ Contracting Activity: Department of Veterans Affairs Program Contracting Activity Central, Independence, Ohio Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains an Avid Media Central non-linear video editing system located at the video facility in St. Louis, Missouri. The Avid system includes six Media Composer workstations, Production Management, Media Asset Management, and Nexis shared storage. ILEAD intends to to expand our internal infrastructure to include UHD-4K live video distribution and to add an additional video server with capability to record and playback ultra-high definition (UHD-4K) video for transfer to existing Avid Media Central post-production systems. This will be accomplished by purchasing and installing a new BRAND NAME ONLY Dell OEM Poweredge R6615 as identified below in Table 1 for use with the VA owned media Central system. Table 1: List of items CLIN Manufacturer CLIN Sub-Clin Qty 0001 DELL DELL OEM PowerEdge R6615 Single AMD EPYC 9454P 2.7GHz 48C 1 0002 DELL DELL OEM PowerEdge R6615 192GB (12x 16GB) RAM 1 0003 DELL DELL OEM PowerEdge R6615 4x 1.92TB NVMe drives  1 0004 DELL DELL OEM PowerEdge R6615 RPS 800W 1 0005 DELL DELL OEM PowerEdge R6615 Broadcom 57414 DP 10/25GbE 1 0006 DELL DELL OEM PowerEdge R6615 Broadcom 5720 DP 1GbE 1 0007 DELL DELL OEM PowerEdge R6615 Brand/Bezel 1 0008 DELL DELL OEM PowerEdge R6615 TPM 2.0 1 0009 DELL DELL OEM PowerEdge R6615 BOSS-N1 controller card + with 2 M.2 480GB (RAID 1) 1 0010 DELL DELL OEM PowerEdge R6615 No OS 1 0011 DELL DELL OEM PowerEdge R6615 iDRAC Enterprise 1 0012 DELL DELL OEM PowerEdge R6615 5YR ProSupport NBD Onsite 1 0013 DELL DELL OEM PowerEdge R6615 VDS Hardware Config Services 1 0014 DELL Dell Networking, Transceiver Optical 10Gbps transceiver. 10GbE Ethernet SFP+ LC 300m range, SR 850nm wavelength 1 Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The VA s need is for BRAND NAME ONLY (DELL) items. Dell is the only product that have currently been verified by AVID TECHNOLOGIES to support the technical qualifications of their software systems that is currently in use with the ILEAD VA Production team. Since no other brand s products can support the current technical qualifications of the software system, this procurement must be brand-name only for CLIN items 0001 through 0014 in table 1 above. Description of market research conducted and results or statement why it was not conducted: In accordance with FAR Part 10, market research has been conducted for this acquisition. The following techniques were used: Publishing formal requests for information in appropriate technical or scientific journals or business publications. First RFI: 36C77624Q0107 Jan 25, 2024: A Request for Information/Sources Sought Notice was published to Contract Opportunities at https://sam.gov/content/home on January 25, 2024, through January 31, 2024; all 217 vendors identified in the VIP search were emailed. Second RFI: 36C77624Q0194 Upon review of the responses from the first RFI, the CO determined that the 3 SDVOSB firms who originally responded cannot be determined to be capable if they did not provide Letters of Authorization for the requested items and services. A second RFI was posted on 04/11/2024; the original 217 vendors in NAICS 334111; all Avid Authorized Resellers; all GSA contract holders; and all firms who had previously responded were emailed. This RFI notice listed specific instructions that all responses need Letters of Authorization from all Original Equipment Manufacturers to satisfy VAAR 852.212-71. Third RFI: 36C77624Q0300 After review of the previous responses and from guidance from VA Legal Office of General Council (OGC) regarding the Gray Market requirements identified in VAAR 852.212-71 Gray Market and Counterfeit Items that No Grey Market items shall be provided. Vendors are required to be either an Original Equipment Manufacture (OEM), authorized distributor, or authorized reseller accompanied by a Letter of Authorization supporting this requirement for Medical and Information Technology. As such a third RFI was conducted for (Dell) Brand Name Only where we also requested Letters of Authorization s (OA s) to accompany their responses. This RFI resulted in 2 Service-Disabled Veteran Owned Small Business (SDVOSB), 0 Veteran Owned Small Business (VSOB), 7 Small Business (SB), and 2 Women Owned Small Businesses (WOSB) who submitted responses that were identified as meeting the criteria and being acceptable. See Market Research Findings table below. MARKET RESEARCH FINDINGS Name UEID Class Responded to Offers Products listed in SOW? Letter of Authorization ABBA Technologies, Inc J84GXV5ZKJK9 SB RFI 300 Yes Yes Abrahams Consulting LLC XXCXV1SXKNA5 WOSB RFI-300 Yes Yes ADORAMA INC L43SGXYMK8H5 SB RFI - 194 Yes NO ALT SYSTEMS, INC WAAVM8GQYTB5 SB Avid Authorized List Did not Respond to RFI or RFQ Yes - per AVID Auroura Systems Consulting Inc C1NMTBMS4KG5 SB RFI- 300 Yes Yes AVID TECHNOLOGY INC (Basis of Design) H8JDZJAA7EJ4 OTS RFI - 107; GSA YES YES - BOD AVID TECHNOLOGY PROFESSIONALS, LLC CUGSMJWHY3P7 SB GSA VENDOR Did not Respond to RFI or RFQ TBD BAHFED CORP TQ2KDQLRL8F1 SB GSA VENDOR Did not Respond to RFI or RFQ TBD CSP MGT LLC HB21MGY2WGA7 SD VOSB RFI - 107 YES NO DIVINE IMAGING INC LGMVH2NYJH38 SB RFI - 194 Yes NO Dynamic Solutions Consulting LLC KH8LTB7MUBA1 SB RFI - 194 Yes NO Enterprise Technology Solutions, Inc FBRMCGPMN963 WOSB RFI - 301 Yes Yes Federal Merchants Corp HK9FP9LGYKG5 SB RFI-300 Yes FIRSTCALL OFFICE SOLUTIONS, INC Z87WXJB3JKA4 SB GSA VENDOR HEADSET ONLY TBD GUERRERO PROFESSIONAL SERVICES, INC M94JMRP7K5G5 SD VOSB RFI - 107 YES NO HERTZBERG NEW METHOD INC RLENRCK3S6T3 SB GSA VENDOR NO TBD HyMAX Development Corporation H14ZH1J1UQJ3 SB RFI - 301 Yes Yes INTERNATIONAL COMMERCE & MARKETING CORP VC8JYG4AB7W5 SB GSA VENDOR NO TBD IRIS INVESTMENTS GROUP LLC KRJ4Z3F5MP77 WOSB RFI - 301 No Yes JLWS ENTERPRISES INC HEJPC2YLXUM7 SD VOSB GSA VENDOR Did not Respond to RFI or RFQ TBD JONES & ASSOCIATES CONTRACT SERVICES LLC TN9TZWJKZ7V9 SD VOSB RFQ - 154; RFI 194 RFI 301 RFI-300 Yes Yes, but not from BOD from third parties. Yes for HP LOA, No for the Dell LOA KEY CODE MEDIA, INC PMX3FJW97ZA6 SB Avid Authorized List Did not Respond to RFI or RFQ Yes - per AVID Kosha Solutions, LLC Z76JBBVXWLJ6 SD VOSB RFI-300 Yes Yes Lyme Computer Systems, Inc F1UZPBD1VBH9 SB RFI-300 Yes Yes MELROSE MAC, INC QJTATVFZ8DD1 SB Avid Authorized List Did not Respond to RFI or RFQ Yes - per AVID MONARCH PRODUCTS CORP TH9MKPKUSA23 VOSB GSA VENDOR Did not Respond to RFI or RFQ TBD Mvation Worldwide, Inc HNFLF1JCTF37 SB RFI-300 No Question Only NEW TECH SOLUTIONS, INC XK11LLUL61A7 SB RFI 301, 300 Yes/ Yes/Yes Porter Bankhead HPENSNHTF5C7 VOSB RFI-300 No No Questivity, Inc KXUNSPYU9295 SB RFI - 300 Yes Yes REGAN TECHNOLOGIES CORP PJ2BS3KYWKS5 SD VOSB RFI 301 Yes Yes SHAUNA L HOLLAND PBPTMF636YJ3 WOSB RFI - 194 Yes Yes, but not from BOD from third parties TUWYN LLC L9PDZCBK16F5 SD VOSB RFI - 107 YES NO UNITED OFFICE SOLUTIONS INC K3B5JE3ZS915 SB GSA VENDOR Did not Respond to RFI or RFQ TBD Sierra Nevada Global Logistics YVY8DT2VLDW4 SD VOSB RFI-300 Yes Yes Silver Bird Solutions LLC WZXVVAZTJ1K8 SD VOSB RFI = 301 Yes Yes Software Information Resources Corp EJJMMJHYDFH6 SB RFI-300 Yes Yes Eterling Computers Corp YZTLALWM4UC7 WOSB RFI-300 Yes Yes VA-TRAK, LLC DDN6BL7ELKT4 SD VOSB RFI 107, 300 No No/No Gray Market Per VAAR 852.212-71, because this purchase includes new medical supplies, new medical equipment, new information technology equipment . (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Market research has identified the following Original Equipment Manufacturers (OEM) for this procurement: Dell COMPANY OTS In order to be considered responsive, all vendors must produce a letter of authorization from all the above OEM manufacturers in order to be considered responsive. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. / Signed/ John Schiffhauer 22 Aug 2024 ____________________________ ________________________ John Schiffhauer Date Contracting Officer","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C77624Q0322","place_of_performance":{"zip":"63125","city":{"name":"St. Louis"},"street":"Jefferson Barracks 1 Jefferson Barracks Drive, Building 56","country":{"code":"USA"}},"product_service_code":"7G21"},{"dates":{"posted":"2024-08-28","response_deadline":{"raw":"2024-09-03T10:00:00-04:00","utc":"2024-09-03T14:00:00Z","date":"2024-09-03","time":"10:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/5ebaee02201442b38cd5675ef36578e1/view"},"naics":{"codes":["334111"],"primary":"334111"},"title":"7G21--Avid Video Server Acq Plan","agency":{"office":{"code":"36C776","name":"PCAC (36C776)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"44131","city":"INDEPENDENCE","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-11-02","archive_type":"auto_custom"},"contacts":[{"name":"Heather Allen","role":"primary","email":"Heather.Allen3@va.gov","title":"Contract Specialist"}],"base_type":{"code":"p","label":"Presolicitation"},"notice_id":"5ebaee02201442b38cd5675ef36578e1","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"be0f9c5d346a821a01ca10c38640f3e2d7cffdb0f309b6c46d89be122e8fb737","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"EMPLOYEE EDUCATION SYSTEM PRODUCT DESCRIPTION VIDEO SERVER 4K INFRASTRUCTURE UPGRADE 2 | Page Product Description (PD) Title of Project: Video Server 4K Infrastructure Upgrade Objective: ILEAD intends to expand our internal infrastructure to include UHD-4K live video distribution and to add an additional video server with capability to record and playback ultra-high definition (UHD-4K) video for transfer to existing Avid Media Central post-production systems. Scope of Work: The vendor shall provide the items listed in Table 1 below, Brand Name Only to meet the salient characteristics listed below The VA will be responsible for hardware installation with power and network cabling. Mandatory Items to be Delivered: The Contractor shall deliver items listed in Table 1 below. These items are Brand Name Only. Task: The Contractor shall deliver items listed in Table 1 below. The contractor shall provide all deliverables as defined in Table 1. All items are to be delivered within 90 days After Receipt of Order (ARO). Table 1, Mandatory Deliverable Table CLIN Manufacturer CLIN Sub-Clin Qty 0001 DELL DELL OEM PowerEdge R6615 Single AMD EPYC 9454P 2.7GHz 48C 1 0002 DELL DELL OEM PowerEdge R6615 192GB (12x 16GB) RAM 1 0003 DELL DELL OEM PowerEdge R6615 4x 1.92TB NVMe drives 1 0004 DELL DELL OEM PowerEdge R6615 RPS 800W  1 0005 DELL DELL OEM PowerEdge R6615 Broadcom 57414 DP 10/25GbE 1 0006 DELL DELL OEM PowerEdge R6615 Broadcom 5720 DP 1GbE  1 0007 DELL DELL OEM PowerEdge R6615 Brand/Bezel  1 0008 DELL DELL OEM PowerEdge R6615 TPM 2.0  1 0009 DELL DELL OEM PowerEdge R6615 BOSS-N1 controller card + with 2 M.2 480GB (RAID 1)  1 0010 DELL DELL OEM PowerEdge R6615 No OS  1 0011 DELL DELL OEM PowerEdge R6615 iDRAC Enterprise 1 0012 DELL DELL OEM PowerEdge R6615 5YR ProSupport NBD Onsite 1 0013 DELL DELL OEM PowerEdge R6615 VDS Hardware Config Services 1 0014 DELL Dell Networking, Transceiver Optical 10Gbps transceiver. 10GbE Ethernet SFP+ LC 300m range, SR 850nm wavelength 1 5 Quality Control: Item Delivery Monitoring: Contractor s delivery will be monitored by the PM/COR in accordance with the DRS. The PM/COR will certify receipt of goods and recommends acceptance of the services/deliverables. This process will be used for approval of payment for the Contractor s invoices and will serve as the mechanism to document that the overall performance of the Contractor has been acceptable for the period covered by the invoice. Delivery and General Details: Deliver by Date: Within 90 days after contract award effective date. Place of Delivery: Product shall be delivered and/or installed at: Department of Veterans Affairs 1 Jefferson Barracks Drive, Bldg. 56 St. Louis, MO 63125 Attn: Hugh Graham Contractor shall deliver and install during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified. Observance of Government Holidays. There are 11 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date: There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date: New Year's Day January 1 Juneteenth June 19 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month: Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Type of Contract: The Government anticipates award of a Firm Fixed-Price contract. Travel: None. Contract Pre-Award Meeting: The Contractor shall not commence delivery of any items or performance on the tasks in this PD until the CO has conducted a pre-award meeting or has advised the Contractor that the pre-award meeting has been waived. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable within five business days and provide comments. The Contractor shall have two business days to incorporate the Government s comments and make appropriate revisions. Changes to the PD: Any changes to this PD shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. Confidentiality and Non-Disclosure: It is agreed that: The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor for the delivery of the items / in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted upon request to the CO at the conclusion of the contract. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response. Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO. Non-Disclosure and Conflict of Interest: The Contractor and Contractor s staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements. Security Requirements: The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required","origin":"extract"},"notice_type":{"code":"o","label":"Solicitation"},"schema_version":1,"solicitation_number":"36C77624Q0322","product_service_code":"7G21"},{"dates":{"posted":"2024-08-28","response_deadline":{"raw":"2024-09-03T10:00:00-04:00","utc":"2024-09-03T14:00:00Z","date":"2024-09-03","time":"10:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/8d91d378080f4322869c400410ec5a41/view"},"naics":{"codes":["334111"],"primary":"334111"},"title":"7G21--Avid Video Server Acq Plan","agency":{"office":{"code":"36C776","name":"PCAC (36C776)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT 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