{"canonical":"https://abierto.us/opportunities/36c26326q0558","key":"36C26326Q0558","url":"https://abierto.us/opportunities/36c26326q0558","title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","solicitation_number":"36C26326Q0558","notice_type":"a","open":false,"response_deadline":"2026-04-24T22:00:00Z","first_posted":"2026-04-14","last_posted":"2026-05-07","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"NETWORK CONTRACT OFFICE 23 (36C263)","naics":"811210","psc":"J039","set_aside":"SDVOSBC","place_state":"MN","place_county":"27145","place_county_name":"Stearns County","place_city":"2756896","place_city_name":"St. Cloud","winner":"AMERICAN SURGICAL INSTRUMENT REPAIR LLC","award_amount":"56000.00","publications":[{"notice_id":"bc44bcc5696b4f73b3a80ce57518ae21","title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","solicitation_number":"36C26326Q0558","notice_type":"k","base_type":"k","posted":"2026-04-14","posted_at":null,"due_at":"2026-04-24T22:00:00Z","due_date":"2026-04-24","cancelled":null,"archived":null,"archive_date":"2026-08-01","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/bc44bcc5696b4f73b3a80ce57518ae21/view","enriched":false,"history":[]},{"notice_id":"ce24115481464280b015e1a4c473d512","title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","solicitation_number":"36C26326Q0558","notice_type":"k","base_type":"k","posted":"2026-04-22","posted_at":null,"due_at":"2026-04-24T22:00:00Z","due_date":"2026-04-24","cancelled":null,"archived":null,"archive_date":"2026-08-01","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/ce24115481464280b015e1a4c473d512/view","enriched":false,"history":[]},{"notice_id":"52bc9999ac8343288ad214c786090698","title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","solicitation_number":"36C26326Q0558","notice_type":"a","base_type":"k","posted":"2026-05-07","posted_at":null,"due_at":null,"due_date":null,"cancelled":null,"archived":null,"archive_date":"2026-08-14","award_number":"36C26326P0426","awardee_name":"AMERICAN SURGICAL INSTRUMENT REPAIR LLC PUNTA GORDA 33982 FLK","amount":"56000.00","link_sam":"https://sam.gov/workspace/contract/opp/52bc9999ac8343288ad214c786090698/view","enriched":false,"history":[]}],"latest_notice_id":"52bc9999ac8343288ad214c786090698","first_type":"k","notices":[{"dates":{"posted":"2026-04-14","response_deadline":{"raw":"2026-04-24T17:00:00-05:00","utc":"2026-04-24T22:00:00Z","date":"2026-04-24","time":"17:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/bc44bcc5696b4f73b3a80ce57518ae21/view"},"naics":{"codes":["811210"],"primary":"811210"},"title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","agency":{"office":{"code":"36C263","name":"NETWORK CONTRACT OFFICE 23 (36C263)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"55101","city":"Saint Paul","state":"MN","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-08-01","archive_type":"auto_custom"},"contacts":[{"name":"Amanda Patterson-Elliott","role":"primary","email":"amanda.patterson-elliott@va.gov","phone":"319-688-3578","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"bc44bcc5696b4f73b3a80ce57518ae21","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"c4cb98a23e1b7b60eec909a08fa992670da66eadffcfb77f9719bcda81efe766","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"SPS Instrument Repairs and Maintenance for VA St. Cloud VA Health Care System. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures). This announcement constitutes the only solicitation, quotes are being requested. Solicitation number 36C26326Q0558 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-07. This procurement is a total set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB.) Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov). Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 811210 with a size standard of $34 million. A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. The VA anticipates one firm fixed price contract award to provide services to VA St. Cloud Health Care System, 4801 Veterans Dr. St. Cloud, MN. FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document. FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document. Additional requirements are listed within the attached solicitation document. The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition. Technical questions on this solicitation are due via e-mail only to Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov no later than 5:00pm Central Standard Time (CST), 04-17-2026. Quotes are due to the Contracting Office by 5:00pm CST, 04-24-2026. Quotes are required to be emailed to amanda.patterson-elliott@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Office before the solicitation closing. Contact Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov for information regarding the solicitation.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C26326Q0558","place_of_performance":{"zip":"56303","city":{"name":"St. Cloud"},"state":{"code":"MN"},"street":"Department of Veterans Affairs St. Cloud VA Health Care Systems 4801 Veterans Dr","country":{"code":"USA"}},"product_service_code":"J039"},{"dates":{"posted":"2026-04-22","response_deadline":{"raw":"2026-04-24T17:00:00-05:00","utc":"2026-04-24T22:00:00Z","date":"2026-04-24","time":"17:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/ce24115481464280b015e1a4c473d512/view"},"naics":{"codes":["811210"],"primary":"811210"},"title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","agency":{"office":{"code":"36C263","name":"NETWORK CONTRACT OFFICE 23 (36C263)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"55101","city":"Saint Paul","state":"MN","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-08-01","archive_type":"auto_custom"},"contacts":[{"name":"Amanda Patterson-Elliott","role":"primary","email":"amanda.patterson-elliott@va.gov","phone":"319-688-3578","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"ce24115481464280b015e1a4c473d512","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"dfdef896ede42866a3a0af829d45defee8e5802c09497374aa8f2a8d096ff881","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"Serialized Devices Inventory Required to Price Question 1: The Statement of Work requires maintenance, repair, testing, and potential send-out repair of serialized devices, including but not limited to handpieces, drills, shavers, and telescopes. Given the variability in labor time, parts cost, OEM requirements, and turnaround constraints for serialized devices, offerors are unable to reasonably price this requirement without visibility into current inventory levels. Will the Government provide a current inventory count of serialized devices, broken out by category (e.g., orthopedic handpieces, shavers, drills, telescopes) including Make & Model number? Information in Spreadsheet Establish a separate CLIN for serialized device send-out repairs (e.g., NTE or T&M), or Implementing a capitated serialized device CLIN based on an agreed inventory baseline? The Government is not setting up NTE or T&M or capitated CLIN. This is a firm fixed price contract to provide these preventative maintenance and repair services. On-Site Tray Maintenance Required Presence (Not Throughput) Question 2: The solicitation requires monthly on-site PMs of surgical sets but does not specify expected on-site presence (number of days per month). Because staffing and mobile unit deployment must be priced in advance, offerors cannot reasonably estimate labor requirements without a baseline expectation. Will the Government provide an estimated number of on-site days per month historically required to complete tray preventative maintenance at St. Cloud VAMC? One (1) to two (2) days per month for tray Preventative Maintenance. Case Carts Inventory and Annual Repair Exposure Question 3: The Scope of Work includes maintenance and repair of surgical case carts, including caster replacement and welding. To reasonably estimate parts and labor exposure, please provide: The current number of surgical case carts in service-Attached in spreadsheet The average number of carts receiving caster replacement annually over the past 12 24 months (if available) The Government does not have data available for caster and work completed in the last 1-2 years. Make/Model of case carts in service- Attached in spreadsheet Question 4: The solicitation includes the requirement that the Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for medical equipment and replacement parts. For a surgical instrument maintenance and repair services contract supporting a multi OEM environment, this requirement appears to conflict with industry standard SPS service models, where contractors utilize OEM authorized parts and OEM repair channels without being the OEM or an authorized dealer for each individual manufacturer. Please clarify whether the Government s intent is that the Contractor:            (a) Must be the OEM or authorized dealer/distributor for every instrument manufacturer represented in the facility inventory, or            (b) May utilize OEM authorized replacement parts and documented OEM approved repair processes, including OEM or OEM authorized third party service where required, without the Contractor holding dealer/distributor status for each OEM- This is the Government s intent.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C26326Q0558","place_of_performance":{"zip":"56303","city":{"name":"St. Cloud"},"state":{"code":"MN"},"street":"Department of Veterans Affairs St. Cloud VA Medical Center 4801 Veterans Dr","country":{"code":"USA"}},"product_service_code":"J039"},{"award":{"date":"2026-05-04","amount":"56000.00","number":"36C26326P0426","awardee":{"raw":"AMERICAN SURGICAL INSTRUMENT REPAIR LLC PUNTA GORDA 33982 FLK","name":"AMERICAN SURGICAL INSTRUMENT REPAIR LLC PUNTA GORDA 33982 FLK"}},"dates":{"posted":"2026-05-07","award_date":"2026-05-04"},"links":{"sam":"https://sam.gov/workspace/contract/opp/52bc9999ac8343288ad214c786090698/view"},"naics":{"codes":["811210"],"primary":"811210"},"title":"J039--SPS Instrument Repair & Maintenance (VA-26-00025873)","agency":{"office":{"code":"36C263","name":"NETWORK CONTRACT OFFICE 23 (36C263)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"55101","city":"Saint Paul","state":"MN","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-08-14","archive_type":"auto_custom"},"contacts":[{"name":"Amanda Patterson-Elliott","role":"primary","email":"amanda.patterson-elliott@va.gov","phone":"319-688-3578","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"52bc9999ac8343288ad214c786090698","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"bcd0e1c180cb4890b5d4a88d6c11bd8aef3ced7e64813c454c2503280b9aa900","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"notice_type":{"code":"a","label":"Award Notice"},"schema_version":1,"solicitation_number":"36C26326Q0558","product_service_code":"J039"}],"due_at":"2026-04-24T22:00:00Z","due_date":"2026-04-24","closes_at":"2026-04-24T22:00:00Z","awardable":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C263","office_name":"NETWORK CONTRACT OFFICE 23 (36C263)","state":"MN","county":"27145","county_name":"Stearns County","city":"2756896","city_name":"St. Cloud","country":"USA","winner_key":"VFYNDLNTA8H5","amount":"56000.00","linked_awards":3,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"ce24115481464280b015e1a4c473d512","description":{"text":"Serialized Devices Inventory Required to Price Question 1: The Statement of Work requires maintenance, repair, testing, and potential send-out repair of serialized devices, including but not limited to handpieces, drills, shavers, and telescopes. Given the variability in labor time, parts cost, OEM requirements, and turnaround constraints for serialized devices, offerors are unable to reasonably price this requirement without visibility into current inventory levels. Will the Government provide a current inventory count of serialized devices, broken out by category (e.g., orthopedic handpieces, shavers, drills, telescopes) including Make & Model number? Information in Spreadsheet Establish a separate CLIN for serialized device send-out repairs (e.g., NTE or T&M), or Implementing a capitated serialized device CLIN based on an agreed inventory baseline? The Government is not setting up NTE or T&M or capitated CLIN. This is a firm fixed price contract to provide these preventative maintenance and repair services. On-Site Tray Maintenance Required Presence (Not Throughput) Question 2: The solicitation requires monthly on-site PMs of surgical sets but does not specify expected on-site presence (number of days per month). Because staffing and mobile unit deployment must be priced in advance, offerors cannot reasonably estimate labor requirements without a baseline expectation. Will the Government provide an estimated number of on-site days per month historically required to complete tray preventative maintenance at St. Cloud VAMC? One (1) to two (2) days per month for tray Preventative Maintenance. Case Carts Inventory and Annual Repair Exposure Question 3: The Scope of Work includes maintenance and repair of surgical case carts, including caster replacement and welding. To reasonably estimate parts and labor exposure, please provide: The current number of surgical case carts in service-Attached in spreadsheet The average number of carts receiving caster replacement annually over the past 12 24 months (if available) The Government does not have data available for caster and work completed in the last 1-2 years. Make/Model of case carts in service- Attached in spreadsheet Question 4: The solicitation includes the requirement that the Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for medical equipment and replacement parts. For a surgical instrument maintenance and repair services contract supporting a multi OEM environment, this requirement appears to conflict with industry standard SPS service models, where contractors utilize OEM authorized parts and OEM repair channels without being the OEM or an authorized dealer for each individual manufacturer. Please clarify whether the Government s intent is that the Contractor:            (a) Must be the OEM or authorized dealer/distributor for every instrument manufacturer represented in the facility inventory, or            (b) May utilize OEM authorized replacement parts and documented OEM approved repair processes, including OEM or OEM authorized third party service where required, without the Contractor holding dealer/distributor status for each OEM- This is the Government s intent.","html":null,"origin":"extract"},"contacts":[{"name":"Amanda Patterson-Elliott","role":"primary","email":"amanda.patterson-elliott@va.gov","phone":"319-688-3578","title":"Contract Specialist"}],"place_of_performance":{"zip":"56303","city":{"name":"St. Cloud"},"state":{"code":"MN"},"street":"Department of Veterans Affairs St. Cloud VA Medical Center 4801 Veterans Dr","country":{"code":"USA"}},"office_address":{"zip":"55101","city":"Saint Paul","state":"MN","country":"USA"},"naics_codes":["811210"],"award":null,"attachments":[],"awards":[{"award_key":"CONT_AWD_36C26326P0426_3600_-NONE-_-NONE-","permalink":"https://www.usaspending.gov/award/CONT_AWD_36C26326P0426_3600_-NONE-_-NONE-/","piid":"36C26326P0426","parent_piid":null,"award_type":"PURCHASE ORDER","vendor_key":"VFYNDLNTA8H5","recipient_name":"AMERICAN SURGICAL INSTRUMENT REPAIR LLC","recipient_uei":"VFYNDLNTA8H5","recipient_cage":"4NYV4","recipient_city":"PUNTA GORDA","recipient_state":"FL","sub_name":"Department of Veterans Affairs","office_name":"NETWORK CONTRACT OFFICE 23 (36C263)","office_key":"o-36C263","first_action_date":"2026-05-04","last_action_date":"2026-06-24","actions":2,"obligated":"56000.00","current_total_value":"56000.00","potential_total_value":"280000.00","naics":"811210","psc":"J039","extent_competed":"COMPETED UNDER SAP","set_aside":"SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE","offers_received":2,"description":"SPS MAINTENANCE/REPAIRS: SURGICAL INSTRUMENT REPAIRS, TESTING AND INSPECTION SERVICES TO SUPPORT THE ST. 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