{"canonical":"https://abierto.us/opportunities/36c26227q0022","key":"36C26227Q0022","url":"https://abierto.us/opportunities/36c26227q0022","title":"J065--ANNUAL MEDICAL GAS TESTING Loma Linda VA POP: 12/01/2026 - 11/30/2031","solicitation_number":"36C26227Q0022","notice_type":"r","open":true,"removed":false,"removed_at":null,"response_deadline":"2026-09-30T17:00:00Z","first_posted":"2026-09-23","last_posted":"2026-09-23","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"262-NETWORK CONTRACT OFFICE 22 (36C262)","naics":"811310","psc":"J065","set_aside":null,"place_state":null,"place_county":null,"place_county_name":null,"place_city":null,"place_city_name":null,"winner":null,"award_amount":null,"publications":[{"notice_id":"f2dd10e4902448de9bbde5be77c31a07","title":"J065--ANNUAL MEDICAL GAS TESTING Loma Linda VA POP: 12/01/2026 - 11/30/2031","solicitation_number":"36C26227Q0022","notice_type":"r","base_type":"r","posted":"2026-09-23","posted_at":"2026-09-24T00:40:49.832Z","due_at":"2026-09-30T17:00:00Z","due_date":"2026-09-30","cancelled":false,"archived":false,"archive_date":"2026-11-29","removed_at":null,"award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/f2dd10e4902448de9bbde5be77c31a07/view","enriched":true,"history":[{"index":1,"title":"J065--ANNUAL MEDICAL GAS TESTING Loma Linda VA POP: 12/01/2026 - 11/30/2031","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-24T00:40:49.832Z","notice_type":{"code":"r","label":"Sources Sought"},"request_type":"submit","opportunity_id":"f2dd10e4902448de9bbde5be77c31a07","solicitation_number":"36C26227Q0022"}]}],"latest_notice_id":"f2dd10e4902448de9bbde5be77c31a07","first_type":"r","notices":[{"award":{"awardee":{}},"dates":{"posted":"2026-09-23","posted_at":"2026-09-24T00:40:49.832Z","created_at":"2026-09-24T00:40:47.604Z","modified_at":"2026-09-24T00:40:49.832Z","response_deadline":{"raw":"2026-09-30T10:00:00-07:00","utc":"2026-09-30T17:00:00Z","date":"2026-09-30","time":"10:00:00","timezone":"America/Los_Angeles","utc_offset_seconds":-25200}},"links":{"sam":"https://sam.gov/workspace/contract/opp/f2dd10e4902448de9bbde5be77c31a07/view"},"naics":{"codes":["811310"],"primary":"811310"},"title":"J065--ANNUAL MEDICAL GAS TESTING Loma Linda VA POP: 12/01/2026 - 11/30/2031","agency":{"office":{"code":"36C262","name":"262-NETWORK CONTRACT OFFICE 22 (36C262)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"85297","city":"Gilbert","state":"AZ","country":"USA"},"organization_id":"100173469","organization_type":"OFFICE"},"status":{"active":true,"latest":true,"deleted":false,"archived":false,"cancelled":false,"publication":"published","archive_date":"2026-11-29","archive_type":"auto_custom"},"history":[{"index":1,"title":"J065--ANNUAL MEDICAL GAS TESTING Loma Linda VA POP: 12/01/2026 - 11/30/2031","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-24T00:40:49.832Z","notice_type":{"code":"r","label":"Sources Sought"},"request_type":"submit","opportunity_id":"f2dd10e4902448de9bbde5be77c31a07","solicitation_number":"36C26227Q0022"}],"contacts":[{"name":"Catherine Fernandez","role":"primary","email":"catherine.fernandezpedernera@va.gov","phone":"(480)-466-7937","title":"Contract Specialist"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"f2dd10e4902448de9bbde5be77c31a07","lineage_id":"f2dd10e4902448de9bbde5be77c31a07","provenance":{"detail":{"endpoints":["opportunity","resources","history"],"fetched_at":"2026-09-24T05:09:40.355064487Z"},"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"95a38dcc808142de51137f8402e52049-29\"","fetched_at":"2026-09-24T04:21:46.782462570Z","row_sha256":"6d316c08a421839e24c2dd5248ee0690255718296333fbbaf3c5f3b8d987c69a","last_modified":"2026-09-24T03:30:47Z"},"updated_at":"2026-09-24T05:09:40.355064487Z","first_seen_at":"2026-09-24T04:21:46.782462570Z"},"description":{"html":"This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.  It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract.  Requests for a solicitation will not receive a response.  Responses to this-- sources sought announcement must be in writing.  The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.  Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.  Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.\n \nThe Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: Medical Gas Inspection. \nImportant information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request.  This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.  The Government will in no way be bound to this information if any solicitation is issued.  The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined.  No sub-contracting opportunity is anticipated.  The North American Classification System (NAICS) code for this acquisition is 811310   Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance   $12.5 Million.\n\n*******DRAFT*******DRAFT******DRAFT*******DRAFT*******\n\nD.1  STATEMENT OF WORK \n\nTITLE:\n                   VA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection\nBACKGROUND INFORMATION:\nVA Loma Linda Healthcare System s (VALLHCS) requires a new maintenance and inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety.\nPARTS and EQUIPMENT LIST:\n\nPARTS\nQUANTITY\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\nOBJECTIVES:\nVA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors. \nThe services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations.\n\nSCOPE:\nContractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers.\nContractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system.\nIncluding Areas as follows: \nMain Hospital\nFirst Floor:\nCLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department, \nSecond Floor: \nICU: 2SW, 2SE, \nThird Floor: \nOR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE\nFourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory, \n\n Oncology Building 31\n Eye Clinic Building 32\n Audiology Building 30\n  List of items provided for inspection:\nMedical Gas Sources \nMedical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients.\n1.Inventoried by location.\n2.Leak checked and documented.\n3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.\nMaster Alarm Panels \nAlarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources.\n1.Inventoried by location\n2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.\n3.Verify proper points are being monitored at each panel.\n4.Verify each panel is in the proper location.\n5.Verify proper labeling.\nArea Alarm Panels \nAlarm panels that are located throughout the facility monitor medical gas pressures for the area only.\n1.Inventoried by location.\n2.Tested by lowering pressure in each zone for each gas and documenting the alarm point.\n3.Verify proper location.\n4.Verify proper labeling.\nZone Valve Boxes \nAccessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes.\n1.Inventoried by location.\n2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector.\n3.Verify proper labeling.\n4.Verify proper locations.\nMedical Gas Outlets/Inlets \nConnection points for each gas are located mostly in-patient areas.\n1.Inventoried by location in each room or area inspected left to right and then top to bottom.\n2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition)\n3.Check function of outlet/inlet and latching mechanism.\n4.Check for leakage with equipment and without equipment attached.\n5.Document connection type and outlet/inlet manufacturer. \nOxygen Particulate Analysis \nParticulates are often found in existing medical gas systems due to improper installation methods that were used in the past.\n1.Samples are taken on each floor in each building.  \nMedical Air Dewpoint Analysis \nMoisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination.\n1.Samples are taken on each floor in each building.  \n2.A sample will be taken at the medical air source to compare building samples.\nEmergency Oxygen Supply Connection Box \nThis box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service.\n1.Inventoried by location.\n2.Check existing location for proper compliance.\n3.Check existing piping arrangements to ensure proper order of components.\n4.Check to make sure box is secured.\nTesting to ensure all medical gas booms, and columns are leak free \nMost operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks.\n1. All hoses and secondary equipment were removed from the outlets on each boom and column.\n2. A test pressure for each system was observed and documented.\n3. All medical gas valves were shut over a period of 10 minutes.\n4. After the test period of 10 minutes passed the pressure was observed once again.\n5. Any pressure drop was recorded.\n6. Recommendations will be made to find existing leaks and to make repairs.\nFacilities responsibility:\nA.  The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed.\nB. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services.\n\nREPORTS:\n\nThe contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR.  \nThe contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following:\nDate of P.M.\nTime of P.M.\nIdentification of the equipment descriptions, manufacturer, and serial number\nLocation of equipment under P.M. or repair\nProbable cause of repairs\nCorrection action (servicing, repair or replacement) \nWho was notified?\nComments and recommendations.\nCompletion date\nContractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System.\nOVER AND ABOVE REPAIR:\n\nUpon discovery of over and above repairs or unforeseen requirements, Contractor shall\nimmediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. Any additional work performed must be by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel.\n\nPERIOD OF PERFORMANCE:\n\nBase Plus Four from performance start date.  Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.\nDaytime hours: 6 am to 4 pm \nEvening hours: 4 pm to 4 am \nContractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.  \n\nPLACE OF PERFORMANCE:\n\n        VA Loma Linda 11201 Benton St. Loma Linda, CA   92357\n\nLICENSING REQUIREMENTS:\n\nOfferor must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.\nASSE Medical Gas Verifier 6030\nASSE Medical Gas inspector 6020\n\nSPECIFIC REQUIREMENTS:\nContractor shall schedule start date with POC or designee five (5) business days in advance.\nContactor personnel shall have valid Loma Linda PIV badges before starting work.\nContractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.\nContractor s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day.\nContractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.\nOSHA 29CFR Regulations, www.osha.gov \nNFPA 99, www.nfpa.org\nChapter 5 Gas and Vacuum Systems\n5.1 Category 1 Piped Gas and Vacuum Systems\n5.2 Category 2 Piped Gas and Vacuum Systems\n5.3 Category 3 Piped Gas and Vacuum Systems\nASSE\n\nAUTHORIZED SERVICES:\n\nOnly those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.\n\nDELEGATION OF AUTHORITY:\n\nNo additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.\n\nGOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):\n\n       No Government equipment will be used by the Vendor.\n\nRECOGNIZED HOLIDAYS:\n\nThe following is a list of all Government recognized holidays:\n\nIn accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays  are observed and for the purpose of this contract are defined as  Legal Federal official holidays :\n\n\nNew Year s Day: January 1\nMartin Luther King  s Birthday: Third Monday in January\nPresident s Day: Third Monday in February\nMemorial Day: Last Monday in May\nJuneteenth Independence Day: June 19\nIndependence Day: July 4\nLabor Day: First Monday in September\nColumbus Day: Second Monday in October\nVeterans Day: November 11\nThanksgiving Day: Fourth Thursday in November\nChristmas Day: December 25\n\n     If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When    a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.\n\nCONTRACTOR EMPLOYEES AND BADGES:\n\n    Contractor personnel shall present a neat appearance and be easily recognized as Contractor    employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.\nAll contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.\n\n\nSAFETY AND PPE EQUIPMENT:\n\n  Personal Protective Equipment shall be provided for each Contractor employee by the    Contractor. Possession of weapons are prohibited.  \n\nSMOKING and VAPING POLICIES:\n\n      Smoking and vaping are prohibited on Government property.\n\nPARKING:\n\nIt is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is    available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.     \n\nCOMPLAINTS:\n\nContractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.\n\nNotice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/.     All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov . \n\nAll information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 10:00 AM PST on September 30, 2026.","text":"This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.\n\nThe Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: Medical Gas Inspection.\nImportant information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance $12.5 Million.\n\n*******DRAFT*******DRAFT******DRAFT*******DRAFT*******\n\nD.1 STATEMENT OF WORK\n\nTITLE:\nVA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection\nBACKGROUND INFORMATION:\nVA Loma Linda Healthcare System s (VALLHCS) requires a new maintenance and inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety.\nPARTS and EQUIPMENT LIST:\n\nPARTS\nQUANTITY\n\nOBJECTIVES:\nVA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors.\nThe services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations.\n\nSCOPE:\nContractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers.\nContractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system.\nIncluding Areas as follows:\nMain Hospital\nFirst Floor:\nCLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department,\nSecond Floor:\nICU: 2SW, 2SE,\nThird Floor:\nOR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE\nFourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory,\n\nOncology Building 31\nEye Clinic Building 32\nAudiology Building 30\nList of items provided for inspection:\nMedical Gas Sources\nMedical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients.\n1.Inventoried by location.\n2.Leak checked and documented.\n3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.\nMaster Alarm Panels\nAlarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources.\n1.Inventoried by location\n2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.\n3.Verify proper points are being monitored at each panel.\n4.Verify each panel is in the proper location.\n5.Verify proper labeling.\nArea Alarm Panels\nAlarm panels that are located throughout the facility monitor medical gas pressures for the area only.\n1.Inventoried by location.\n2.Tested by lowering pressure in each zone for each gas and documenting the alarm point.\n3.Verify proper location.\n4.Verify proper labeling.\nZone Valve Boxes\nAccessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes.\n1.Inventoried by location.\n2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector.\n3.Verify proper labeling.\n4.Verify proper locations.\nMedical Gas Outlets/Inlets\nConnection points for each gas are located mostly in-patient areas.\n1.Inventoried by location in each room or area inspected left to right and then top to bottom.\n2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition)\n3.Check function of outlet/inlet and latching mechanism.\n4.Check for leakage with equipment and without equipment attached.\n5.Document connection type and outlet/inlet manufacturer.\nOxygen Particulate Analysis\nParticulates are often found in existing medical gas systems due to improper installation methods that were used in the past.\n1.Samples are taken on each floor in each building.\nMedical Air Dewpoint Analysis\nMoisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination.\n1.Samples are taken on each floor in each building.\n2.A sample will be taken at the medical air source to compare building samples.\nEmergency Oxygen Supply Connection Box\nThis box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service.\n1.Inventoried by location.\n2.Check existing location for proper compliance.\n3.Check existing piping arrangements to ensure proper order of components.\n4.Check to make sure box is secured.\nTesting to ensure all medical gas booms, and columns are leak free\nMost operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks.\n1. All hoses and secondary equipment were removed from the outlets on each boom and column.\n2. A test pressure for each system was observed and documented.\n3. All medical gas valves were shut over a period of 10 minutes.\n4. After the test period of 10 minutes passed the pressure was observed once again.\n5. Any pressure drop was recorded.\n6. Recommendations will be made to find existing leaks and to make repairs.\nFacilities responsibility:\nA. The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed.\nB. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services.\n\nREPORTS:\n\nThe contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR.\nThe contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following:\nDate of P.M.\nTime of P.M.\nIdentification of the equipment descriptions, manufacturer, and serial number\nLocation of equipment under P.M. or repair\nProbable cause of repairs\nCorrection action (servicing, repair or replacement)\nWho was notified?\nComments and recommendations.\nCompletion date\nContractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System.\nOVER AND ABOVE REPAIR:\n\nUpon discovery of over and above repairs or unforeseen requirements, Contractor shall\nimmediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. Any additional work performed must be by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel.\n\nPERIOD OF PERFORMANCE:\n\nBase Plus Four from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.\nDaytime hours: 6 am to 4 pm\nEvening hours: 4 pm to 4 am\nContractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.\n\nPLACE OF PERFORMANCE:\n\nVA Loma Linda 11201 Benton St. Loma Linda, CA 92357\n\nLICENSING REQUIREMENTS:\n\nOfferor must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.\nASSE Medical Gas Verifier 6030\nASSE Medical Gas inspector 6020\n\nSPECIFIC REQUIREMENTS:\nContractor shall schedule start date with POC or designee five (5) business days in advance.\nContactor personnel shall have valid Loma Linda PIV badges before starting work.\nContractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.\nContractor s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day.\nContractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.\nOSHA 29CFR Regulations, www.osha.gov\nNFPA 99, www.nfpa.org\nChapter 5 Gas and Vacuum Systems\n5.1 Category 1 Piped Gas and Vacuum Systems\n5.2 Category 2 Piped Gas and Vacuum Systems\n5.3 Category 3 Piped Gas and Vacuum Systems\nASSE\n\nAUTHORIZED SERVICES:\n\nOnly those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.\n\nDELEGATION OF AUTHORITY:\n\nNo additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.\n\nGOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):\n\nNo Government equipment will be used by the Vendor.\n\nRECOGNIZED HOLIDAYS:\n\nThe following is a list of all Government recognized holidays:\n\nIn accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :\n\nNew Year s Day: January 1\nMartin Luther King s Birthday: Third Monday in January\nPresident s Day: Third Monday in February\nMemorial Day: Last Monday in May\nJuneteenth Independence Day: June 19\nIndependence Day: July 4\nLabor Day: First Monday in September\nColumbus Day: Second Monday in October\nVeterans Day: November 11\nThanksgiving Day: Fourth Thursday in November\nChristmas Day: December 25\n\nIf a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.\n\nCONTRACTOR EMPLOYEES AND BADGES:\n\nContractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.\nAll contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.\n\nSAFETY AND PPE EQUIPMENT:\n\nPersonal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.\n\nSMOKING and VAPING POLICIES:\n\nSmoking and vaping are prohibited on Government property.\n\nPARKING:\n\nIt is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.\n\nCOMPLAINTS:\n\nContractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.\n\nNotice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov .\n\nAll information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 10:00 AM PST on September 30, 2026.","origin":"detail"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"36C26227Q0022","place_of_performance":{"zip":"92357","city":{"name":"Loma Linda"},"state":{"name":"CA"},"street":"Department of Veterans Affairs Loma Linda VA Health Care System","country":{"code":"USA","name":"UNITED STATES"},"street2":"11201 Benton St."},"product_service_code":"J065"}],"due_at":"2026-09-30T17:00:00Z","due_date":"2026-09-30","closes_at":"2026-09-30T17:00:00Z","awardable":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C262","office_name":"262-NETWORK CONTRACT OFFICE 22 (36C262)","state":null,"county":null,"county_name":null,"city":null,"city_name":null,"country":"USA","winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-24T04:24:26.592861Z","principal_notice_id":"f2dd10e4902448de9bbde5be77c31a07","description":{"text":"This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.\n\nThe Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: Medical Gas Inspection.\nImportant information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance $12.5 Million.\n\n*******DRAFT*******DRAFT******DRAFT*******DRAFT*******\n\nD.1 STATEMENT OF WORK\n\nTITLE:\nVA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection\nBACKGROUND INFORMATION:\nVA Loma Linda Healthcare System s (VALLHCS) requires a new maintenance and inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety.\nPARTS and EQUIPMENT LIST:\n\nPARTS\nQUANTITY\n\nOBJECTIVES:\nVA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors.\nThe services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations.\n\nSCOPE:\nContractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers.\nContractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system.\nIncluding Areas as follows:\nMain Hospital\nFirst Floor:\nCLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department,\nSecond Floor:\nICU: 2SW, 2SE,\nThird Floor:\nOR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE\nFourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory,\n\nOncology Building 31\nEye Clinic Building 32\nAudiology Building 30\nList of items provided for inspection:\nMedical Gas Sources\nMedical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients.\n1.Inventoried by location.\n2.Leak checked and documented.\n3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.\nMaster Alarm Panels\nAlarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources.\n1.Inventoried by location\n2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.\n3.Verify proper points are being monitored at each panel.\n4.Verify each panel is in the proper location.\n5.Verify proper labeling.\nArea Alarm Panels\nAlarm panels that are located throughout the facility monitor medical gas pressures for the area only.\n1.Inventoried by location.\n2.Tested by lowering pressure in each zone for each gas and documenting the alarm point.\n3.Verify proper location.\n4.Verify proper labeling.\nZone Valve Boxes\nAccessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes.\n1.Inventoried by location.\n2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector.\n3.Verify proper labeling.\n4.Verify proper locations.\nMedical Gas Outlets/Inlets\nConnection points for each gas are located mostly in-patient areas.\n1.Inventoried by location in each room or area inspected left to right and then top to bottom.\n2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition)\n3.Check function of outlet/inlet and latching mechanism.\n4.Check for leakage with equipment and without equipment attached.\n5.Document connection type and outlet/inlet manufacturer.\nOxygen Particulate Analysis\nParticulates are often found in existing medical gas systems due to improper installation methods that were used in the past.\n1.Samples are taken on each floor in each building.\nMedical Air Dewpoint Analysis\nMoisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination.\n1.Samples are taken on each floor in each building.\n2.A sample will be taken at the medical air source to compare building samples.\nEmergency Oxygen Supply Connection Box\nThis box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service.\n1.Inventoried by location.\n2.Check existing location for proper compliance.\n3.Check existing piping arrangements to ensure proper order of components.\n4.Check to make sure box is secured.\nTesting to ensure all medical gas booms, and columns are leak free\nMost operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks.\n1. All hoses and secondary equipment were removed from the outlets on each boom and column.\n2. A test pressure for each system was observed and documented.\n3. All medical gas valves were shut over a period of 10 minutes.\n4. After the test period of 10 minutes passed the pressure was observed once again.\n5. Any pressure drop was recorded.\n6. Recommendations will be made to find existing leaks and to make repairs.\nFacilities responsibility:\nA. The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed.\nB. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services.\n\nREPORTS:\n\nThe contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR.\nThe contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following:\nDate of P.M.\nTime of P.M.\nIdentification of the equipment descriptions, manufacturer, and serial number\nLocation of equipment under P.M. or repair\nProbable cause of repairs\nCorrection action (servicing, repair or replacement)\nWho was notified?\nComments and recommendations.\nCompletion date\nContractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System.\nOVER AND ABOVE REPAIR:\n\nUpon discovery of over and above repairs or unforeseen requirements, Contractor shall\nimmediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. Any additional work performed must be by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel.\n\nPERIOD OF PERFORMANCE:\n\nBase Plus Four from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.\nDaytime hours: 6 am to 4 pm\nEvening hours: 4 pm to 4 am\nContractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.\n\nPLACE OF PERFORMANCE:\n\nVA Loma Linda 11201 Benton St. Loma Linda, CA 92357\n\nLICENSING REQUIREMENTS:\n\nOfferor must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.\nASSE Medical Gas Verifier 6030\nASSE Medical Gas inspector 6020\n\nSPECIFIC REQUIREMENTS:\nContractor shall schedule start date with POC or designee five (5) business days in advance.\nContactor personnel shall have valid Loma Linda PIV badges before starting work.\nContractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.\nContractor s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day.\nContractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.\nOSHA 29CFR Regulations, www.osha.gov\nNFPA 99, www.nfpa.org\nChapter 5 Gas and Vacuum Systems\n5.1 Category 1 Piped Gas and Vacuum Systems\n5.2 Category 2 Piped Gas and Vacuum Systems\n5.3 Category 3 Piped Gas and Vacuum Systems\nASSE\n\nAUTHORIZED SERVICES:\n\nOnly those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.\n\nDELEGATION OF AUTHORITY:\n\nNo additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.\n\nGOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):\n\nNo Government equipment will be used by the Vendor.\n\nRECOGNIZED HOLIDAYS:\n\nThe following is a list of all Government recognized holidays:\n\nIn accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :\n\nNew Year s Day: January 1\nMartin Luther King s Birthday: Third Monday in January\nPresident s Day: Third Monday in February\nMemorial Day: Last Monday in May\nJuneteenth Independence Day: June 19\nIndependence Day: July 4\nLabor Day: First Monday in September\nColumbus Day: Second Monday in October\nVeterans Day: November 11\nThanksgiving Day: Fourth Thursday in November\nChristmas Day: December 25\n\nIf a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.\n\nCONTRACTOR EMPLOYEES AND BADGES:\n\nContractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.\nAll contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.\n\nSAFETY AND PPE EQUIPMENT:\n\nPersonal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.\n\nSMOKING and VAPING POLICIES:\n\nSmoking and vaping are prohibited on Government property.\n\nPARKING:\n\nIt is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.\n\nCOMPLAINTS:\n\nContractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.\n\nNotice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov .\n\nAll information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 10:00 AM PST on September 30, 2026.","html":"This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.  It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract.  Requests for a solicitation will not receive a response.  Responses to this-- sources sought announcement must be in writing.  The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.  Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.  Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.\n \nThe Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: Medical Gas Inspection. \nImportant information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request.  This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.  The Government will in no way be bound to this information if any solicitation is issued.  The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined.  No sub-contracting opportunity is anticipated.  The North American Classification System (NAICS) code for this acquisition is 811310   Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance   $12.5 Million.\n\n*******DRAFT*******DRAFT******DRAFT*******DRAFT*******\n\nD.1  STATEMENT OF WORK \n\nTITLE:\n                   VA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection\nBACKGROUND INFORMATION:\nVA Loma Linda Healthcare System s (VALLHCS) requires a new maintenance and inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety.\nPARTS and EQUIPMENT LIST:\n\nPARTS\nQUANTITY\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\nOBJECTIVES:\nVA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors. \nThe services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations.\n\nSCOPE:\nContractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers.\nContractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system.\nIncluding Areas as follows: \nMain Hospital\nFirst Floor:\nCLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department, \nSecond Floor: \nICU: 2SW, 2SE, \nThird Floor: \nOR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE\nFourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory, \n\n Oncology Building 31\n Eye Clinic Building 32\n Audiology Building 30\n  List of items provided for inspection:\nMedical Gas Sources \nMedical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients.\n1.Inventoried by location.\n2.Leak checked and documented.\n3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.\nMaster Alarm Panels \nAlarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources.\n1.Inventoried by location\n2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.\n3.Verify proper points are being monitored at each panel.\n4.Verify each panel is in the proper location.\n5.Verify proper labeling.\nArea Alarm Panels \nAlarm panels that are located throughout the facility monitor medical gas pressures for the area only.\n1.Inventoried by location.\n2.Tested by lowering pressure in each zone for each gas and documenting the alarm point.\n3.Verify proper location.\n4.Verify proper labeling.\nZone Valve Boxes \nAccessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes.\n1.Inventoried by location.\n2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector.\n3.Verify proper labeling.\n4.Verify proper locations.\nMedical Gas Outlets/Inlets \nConnection points for each gas are located mostly in-patient areas.\n1.Inventoried by location in each room or area inspected left to right and then top to bottom.\n2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition)\n3.Check function of outlet/inlet and latching mechanism.\n4.Check for leakage with equipment and without equipment attached.\n5.Document connection type and outlet/inlet manufacturer. \nOxygen Particulate Analysis \nParticulates are often found in existing medical gas systems due to improper installation methods that were used in the past.\n1.Samples are taken on each floor in each building.  \nMedical Air Dewpoint Analysis \nMoisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination.\n1.Samples are taken on each floor in each building.  \n2.A sample will be taken at the medical air source to compare building samples.\nEmergency Oxygen Supply Connection Box \nThis box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service.\n1.Inventoried by location.\n2.Check existing location for proper compliance.\n3.Check existing piping arrangements to ensure proper order of components.\n4.Check to make sure box is secured.\nTesting to ensure all medical gas booms, and columns are leak free \nMost operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks.\n1. All hoses and secondary equipment were removed from the outlets on each boom and column.\n2. A test pressure for each system was observed and documented.\n3. All medical gas valves were shut over a period of 10 minutes.\n4. After the test period of 10 minutes passed the pressure was observed once again.\n5. Any pressure drop was recorded.\n6. Recommendations will be made to find existing leaks and to make repairs.\nFacilities responsibility:\nA.  The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed.\nB. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services.\n\nREPORTS:\n\nThe contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR.  \nThe contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following:\nDate of P.M.\nTime of P.M.\nIdentification of the equipment descriptions, manufacturer, and serial number\nLocation of equipment under P.M. or repair\nProbable cause of repairs\nCorrection action (servicing, repair or replacement) \nWho was notified?\nComments and recommendations.\nCompletion date\nContractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System.\nOVER AND ABOVE REPAIR:\n\nUpon discovery of over and above repairs or unforeseen requirements, Contractor shall\nimmediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. Any additional work performed must be by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel.\n\nPERIOD OF PERFORMANCE:\n\nBase Plus Four from performance start date.  Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.\nDaytime hours: 6 am to 4 pm \nEvening hours: 4 pm to 4 am \nContractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.  \n\nPLACE OF PERFORMANCE:\n\n        VA Loma Linda 11201 Benton St. Loma Linda, CA   92357\n\nLICENSING REQUIREMENTS:\n\nOfferor must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.\nASSE Medical Gas Verifier 6030\nASSE Medical Gas inspector 6020\n\nSPECIFIC REQUIREMENTS:\nContractor shall schedule start date with POC or designee five (5) business days in advance.\nContactor personnel shall have valid Loma Linda PIV badges before starting work.\nContractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.\nContractor s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day.\nContractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.\nOSHA 29CFR Regulations, www.osha.gov \nNFPA 99, www.nfpa.org\nChapter 5 Gas and Vacuum Systems\n5.1 Category 1 Piped Gas and Vacuum Systems\n5.2 Category 2 Piped Gas and Vacuum Systems\n5.3 Category 3 Piped Gas and Vacuum Systems\nASSE\n\nAUTHORIZED SERVICES:\n\nOnly those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.\n\nDELEGATION OF AUTHORITY:\n\nNo additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.\n\nGOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):\n\n       No Government equipment will be used by the Vendor.\n\nRECOGNIZED HOLIDAYS:\n\nThe following is a list of all Government recognized holidays:\n\nIn accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays  are observed and for the purpose of this contract are defined as  Legal Federal official holidays :\n\n\nNew Year s Day: January 1\nMartin Luther King  s Birthday: Third Monday in January\nPresident s Day: Third Monday in February\nMemorial Day: Last Monday in May\nJuneteenth Independence Day: June 19\nIndependence Day: July 4\nLabor Day: First Monday in September\nColumbus Day: Second Monday in October\nVeterans Day: November 11\nThanksgiving Day: Fourth Thursday in November\nChristmas Day: December 25\n\n     If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When    a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.\n\nCONTRACTOR EMPLOYEES AND BADGES:\n\n    Contractor personnel shall present a neat appearance and be easily recognized as Contractor    employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.\nAll contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.\n\n\nSAFETY AND PPE EQUIPMENT:\n\n  Personal Protective Equipment shall be provided for each Contractor employee by the    Contractor. Possession of weapons are prohibited.  \n\nSMOKING and VAPING POLICIES:\n\n      Smoking and vaping are prohibited on Government property.\n\nPARKING:\n\nIt is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is    available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.     \n\nCOMPLAINTS:\n\nContractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.\n\nNotice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/.     All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov . \n\nAll information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 10:00 AM PST on September 30, 2026.","origin":"detail"},"contacts":[{"name":"Catherine Fernandez","role":"primary","email":"catherine.fernandezpedernera@va.gov","phone":"(480)-466-7937","title":"Contract Specialist"}],"place_of_performance":{"zip":"92357","city":{"name":"Loma Linda"},"state":{"name":"CA"},"street":"Department of Veterans Affairs Loma Linda VA Health Care System","country":{"code":"USA","name":"UNITED STATES"},"street2":"11201 Benton St."},"office_address":{"zip":"85297","city":"Gilbert","state":"AZ","country":"USA"},"naics_codes":["811310"],"award":{"awardee":{}},"attachments":[{"resource_id":"fde168f5e9b044729fffdf2d8e6b5a44","name":"36C26227Q0022.docx","kind":"file","mime_type":".docx","size_bytes":39381,"posted_at":"2026-09-24T00:40:49.832Z","export_controlled":false,"sha256":null,"url":"https://sam.gov/api/prod/opps/v3/opportunities/resources/files/fde168f5e9b044729fffdf2d8e6b5a44/download","mirrored":false}],"awards":[],"related":[{"key":"36C26226Q1090","latest_notice_id":"3f7987891a8a407bac355851ccf32a5f","title":"J059--Generator Maintenance & load Banking Svc","solicitation_number":"36C26226Q1090","notice_type":"o","first_type":"r","first_posted":"2026-09-04","last_posted":"2026-09-23","notices":5,"due_at":"2026-09-25T19:00:00Z","due_date":"2026-09-25","closes_at":"2026-09-25T19:00:00Z","awardable":true,"open":true,"removed":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C262","office_name":"262-NETWORK CONTRACT OFFICE 22 (36C262)","naics":"811310","psc":"J059","set_aside":"SDVOSBC","state":"AZ","county":"04013","county_name":"Maricopa County","city":"0455000","city_name":"Phoenix","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"removed_at":null,"updated_at":"2026-09-24T04:24:26.592861Z"},{"key":"36C26226Q1421","latest_notice_id":"3fac5522099d482dac24e5597dfab9c9","title":"J079--PM&R Svc for Floor Cleaning Equipment","solicitation_number":"36C26226Q1421","notice_type":"p","first_type":"r","first_posted":"2026-08-27","last_posted":"2026-09-23","notices":2,"due_at":"2026-09-28T16:00:00Z","due_date":"2026-09-28","closes_at":"2026-09-28T16:00:00Z","awardable":true,"open":true,"removed":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C262","office_name":"262-NETWORK CONTRACT OFFICE 22 (36C262)","naics":"811310","psc":"J079","set_aside":"SDVOSBC","state":null,"county":null,"county_name":null,"city":null,"city_name":null,"country":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"removed_at":null,"updated_at":"2026-09-24T04:24:26.592861Z"},{"key":"36C26227Q0021","latest_notice_id":"92c2d76cf0914032bca43f0adac0bd56","title":"J065--Maintenance of Government Owned Scopes Loma Linda HCS POP: 11/19/2026 - 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