# AWARD NOTICE-- PAD Cooling Tower Repairs Canonical: https://abierto.us/opportunities/36c26125q0299 - Solicitation number: 36C26125Q0299 - Notice type: Award notice (first published as solicitation) - Status: Awarded to Panacea Construction Group LLC for $105,475.00 - Department: Department of Veterans Affairs - Contracting office: 261-Network Contract Office 21 (36C261) - NAICS: 236220 Commercial and Institutional Building Construction - Product or service code: J041 Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment - Set-aside: Service-disabled veteran-owned small business sole source - County: Santa Clara County (FIPS 06085). https://abierto.us/counties/santa-clara-county-ca-06085 - City: Palo Alto. https://abierto.us/cities/palo-alto-ca-0655282 - First posted: February 12, 2025 - Last posted: March 14, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/dfe8e8b809bd4f4395c11efbf099c5b3/view ## Description RFI RESPONSE The RFP submission due date is Feb 27th, this is the same deadline of submission of RFI's. Please advise and confirm in an amendment that the bid's due date will be after responses to all RFI's are received by bidding contractors. RFP submission is due March 10. New amendment will confirm RFI submission date to be March 7. The RFP requires 15 days period of performance. Please advise if an administrative NTP can be issued after award to cover for submittals, long lead procurement, shutdown requests and further field inspections. Or will the VA increase the period of performance to say another 2 months. The SOW states that the contractor must perform to the standards in this contract. This project shall take no longer than 15 calendar days from the notice to proceed to complete. Therefore, the contractor shall abide by the projected time of 15 days, if the project overlaps the 15-day mark a modification to extend POP will be issued. In reference to the RFP requirement 'Specific Tasks' under item 3.2.2 it is not clear on what to do with the 40HP motor, is contractor to 'REBUILD' or REPLACE' the 40 HP motor?- please clarify as this will be crucial to pricing the bid if the motor need to be completely replaced. Replace During the site visit, our associates inquired about the magnitude or price range for this solicitation. We were informed that bidders will have to provide that information to the VA. Please include this instruction in an amendment for everyone's information. The magnitude of the project is between $100,000 and $250,000. Our subcontractors who specialize in cooling tower works present during the site walk recommend replacement of the 40HP motor, coupling assembly, main tower support frame, fan housing and fan blades.- please confirm this is the VA intent as well to equalize the playing field for bidders. VA s intent is to have covered what is in the SOW. The product and model number for the motors and cooling tower are from 2012 and there is a possibility of these products to be no longer in production. Please advise if these components can be replaced with another product or an approved equal. Yes The RFP did not require any design submittal review for this project. Please advise if submittals will need to be prepared for VA review and approval prior to contractor procurement and installation. Yes, if not replace like for like. ## Award on USAspending - Recipient: Panacea Construction Group LLC (UEI DARPZL19UP45) - Contract: 36C26125P0770, purchase order - Obligated: $549,451.44 - Competition: Competed Under SAP, 6 offers received - Link: award number 36C26125P0770 equals the contract number; same awarding office 36C261 (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_36C26125P0770_3600_-NONE-_-NONE-/ ## Publications - February 12, 2025: Solicitation, due February 27, 2025 at 11:00 AM EST. Notice 8a5d7f19654644efa16ad7fc46740519. https://sam.gov/workspace/contract/opp/8a5d7f19654644efa16ad7fc46740519/view - February 12, 2025: Presolicitation, due February 27, 2025 at 11:00 AM EST. Notice df4499012d1c46e3a17413fd8ec89948. https://sam.gov/workspace/contract/opp/df4499012d1c46e3a17413fd8ec89948/view - February 26, 2025: Solicitation, due March 10, 2025 at 1:00 PM EDT. Notice 0cc58be3d28c4c51a55ae5583af55c89. https://sam.gov/workspace/contract/opp/0cc58be3d28c4c51a55ae5583af55c89/view - February 28, 2025: Solicitation, due March 10, 2025 at 1:00 PM EDT. Notice 4f1356ac0ec249af99786982dc5b5b02. https://sam.gov/workspace/contract/opp/4f1356ac0ec249af99786982dc5b5b02/view - February 28, 2025: Solicitation, due March 10, 2025 at 1:00 PM EDT. Notice 7ecb882ab5de448090ee00120eaf6e48. https://sam.gov/workspace/contract/opp/7ecb882ab5de448090ee00120eaf6e48/view - March 5, 2025: Solicitation, due March 10, 2025 at 1:00 PM EDT. Notice 659b06e058f64fd2a4d5d4d3c7c2bca7. https://sam.gov/workspace/contract/opp/659b06e058f64fd2a4d5d4d3c7c2bca7/view - March 5, 2025: Solicitation, due March 10, 2025 at 1:00 PM EDT. Notice 9a6935fd127d45eb8243ef3ae8f146ad. https://sam.gov/workspace/contract/opp/9a6935fd127d45eb8243ef3ae8f146ad/view - March 14, 2025: Award notice. Notice dfe8e8b809bd4f4395c11efbf099c5b3. https://sam.gov/workspace/contract/opp/dfe8e8b809bd4f4395c11efbf099c5b3/view ## Points of contact - Alex Arter, alex.arter@va.gov --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c26125q0299.