{"canonical":"https://abierto.us/opportunities/36c25927q0008","key":"36C25927Q0008","url":"https://abierto.us/opportunities/36c25927q0008","title":"J041--Trane BAS HVAC Control System Inspection, Maintenance, Upgrades, and Repair","solicitation_number":"36C25927Q0008","notice_type":"s","open":false,"removed":false,"removed_at":null,"response_deadline":"2026-10-28T16:00:00Z","first_posted":"2026-10-07","last_posted":"2026-10-16","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"NETWORK CONTRACT OFFICE 19 (36C259)","naics":"238220","psc":"J041","set_aside":null,"place_state":"WY","place_scope":"site","site":null,"place_state_source":"sam_state_name","place_evidence":null,"place_county":"56033","place_county_name":"Sheridan County","place_city":"5669845","place_city_name":"Sheridan","winner":null,"award_amount":null,"publications":[{"notice_id":"eb19e0c129334ba3adb062afc3c5c764","title":"J041--Trane BAS HVAC 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HVAC)\nPreventative, Corrective and Upgrade Services","origin":"detail"},"notice_type":{"code":"s","label":"Special Notice"},"schema_version":1,"solicitation_number":"36C25927Q0008","product_service_code":"J041"},{"award":{"awardee":{}},"dates":{"posted":"2026-10-16","posted_at":"2026-10-16T19:08:01.472Z","created_at":"2026-10-16T19:07:59.139Z","modified_at":"2026-10-16T19:08:01.472Z","response_deadline":{"raw":"2026-10-28T10:00:00-06:00","utc":"2026-10-28T16:00:00Z","date":"2026-10-28","time":"10:00:00","timezone":"America/Denver","utc_offset_seconds":-21600}},"links":{"sam":"https://sam.gov/workspace/contract/opp/db84deebdb884ada854ec83ee9a6235c/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"J041--Trane BAS HVAC Control System Inspection, Maintenance, Upgrades, and Repair","agency":{"office":{"code":"36C259","name":"NETWORK CONTRACT OFFICE 19 (36C259)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"80111","city":"Greenwood Village","state":"CO","country":"USA"},"organization_id":"100176750","organization_type":"OFFICE"},"status":{"active":true,"latest":true,"deleted":false,"archived":false,"cancelled":false,"publication":"published","archive_date":"2026-11-27","archive_type":"auto_custom"},"history":[{"index":2,"title":"J041--Trane BAS HVAC Control System Inspection, Maintenance, Upgrades, and Repair","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-10-16T19:08:01.472Z","notice_type":{"code":"s","label":"Special Notice"},"request_type":"modify","opportunity_id":"db84deebdb884ada854ec83ee9a6235c","solicitation_number":"36C25927Q0008","parent_opportunity_id":"eb19e0c129334ba3adb062afc3c5c764"},{"index":1,"title":"J041--Trane BAS HVAC 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Notice"},"notice_id":"db84deebdb884ada854ec83ee9a6235c","lineage_id":"eb19e0c129334ba3adb062afc3c5c764","provenance":{"detail":{"endpoints":["opportunity","resources","history"],"fetched_at":"2026-10-17T04:26:34.761831434Z"},"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"e057c872af58529911408515ea12a603-25\"","fetched_at":"2026-10-17T03:46:55.913926114Z","row_sha256":"03d07ac339735a0570a928f0bd25134351ad935b027b7f9ed8e12c79941254d7","last_modified":"2026-10-17T03:30:44Z"},"updated_at":"2026-10-17T04:26:34.761831434Z","first_seen_at":"2026-10-17T03:46:55.913926114Z"},"description":{"html":"PRESOLICITATION NOTICE \n-NONCOMPETITIVE-\nTRANE® Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) (BAS HVAC)\nControl System Inspection, Maintenance, Upgrades, and Repair\nThe Department of Veterans Affairs (VA), Network Contracting Office (NCO) 19, intends to award a sole source contract to a single source, R.L. Armacost, Inc. for Control System Inspection, Maintenance, Upgrades, and Repair and for parts and services for the TRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC) systems.  Services shall include Control System Services, Integration services, system upgrade, inspection, parts repair and/or replacement, and maintenance for the Sheridan VA Healthcare System (SVAMC) at 1898 Fort Road, Sheridan, WY 82801. \nNAICS Code: 238220   Plumbing, Heating, and Air-Conditioning Contractors\nSmall Business Size Standard: $19.0 Million\nThe TRANE ® systems control various electric, electronic, and mechanical integrating different types of building systems together into one centralized location, primarily to control heating, ventilation, and air conditioning throughout  the SVAHCS.\nTRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC), firmware, software, and source code are proprietary to TRANE® and services must be performed by a certified and trained technician using specialized tools.  Upgrade services will include replacement of AHU controls and associated VAV controls to replace outdated LonTalk/pneumatic and legacy TRANE® Summit controls, with Direct Digital Control (DDC) and as described in -draft- Attachment A - Statement of Work.\nThe SVAHCS campus HVAC infrastructure consists of the following equipment, all of which is integrated into and controlled by the TRANE® Tracer Summit Building Automation System (BAS) and TRANE® Tracer SC proprietary control platform:\nApproximately forty-nine (49) TRANE® Air Handling Units (AHUs)\nTwenty-two (22) TRANE® chillers\nAssociated campus-wide Direct Digital Control (DDC) building automation controls, sensors, and network infrastructure\nServices required include but are not limited to:\nPreventive Maintenance (PM) & inspections\nSoftware support, programming, and system configuration of the TRANE® Tracer Summit BAS and TRANE® Tracer SC platform\nEmergency and corrective repairs\nReplacement parts and labor\nSystem upgrades as required\nSpecialized tools required are:\nThe Rover used for Tracer Summit.\nTracer TU used on the Tracer SC.\n\n\nPROPRIETARY SYSTEM REQUIREMENT:\nThe TRANE® Tracer Summit BAS and TRANE® Tracer SC are proprietary software and hardware platforms. Servicing, programming, configuring, and maintaining these systems requires manufacturer-level software licensing, proprietary diagnostic tools, and TRANE®-certified technician credentials. Interested parties must demonstrate in their response that they possess the required TRANE® certifications, proprietary software access, and licensing necessary to service the existing TRANE® Tracer Summit and TRANE® Tracer SC infrastructure without requiring replacement of the existing campus control system.\nTo ensure continuity of service and to minimize risk of operational disruption to the Department of Veterans Affairs (VA), the contractor must be capable of providing the complete range of services identified in the Performance Work Statement (PWS). The ability to perform all required maintenance, inspection, upgrades, repair, and support services without interruption is essential to maintaining operational readiness and minimizing the risk of equipment downtime. Any transition to a contractor unable to provide the full scope of services could negatively impact facility operations and patient care.\nANTICIPATED PERIOD OF PERFORMANCE:\nFebruary 1, 2027   January 31, 2030, with a base year and two 1-year ordering periods. \nNOTICE OF INTENT:\nThis notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement along with the information requested below, which shall be considered by the Government. The Government will consider responses received by the closing date of this notice. The proprietary nature of this requirement has been verified with an intent to sole source with no responses. Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1. \nIf the Government decides to compete this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603.\n\nREQUESTED INFORMATION:\nInterested parties capable of providing the described services are invited to submit a written capabilities statement that includes the following information:\nCompany name, address, point of contact, telephone number, and email address.\nBusiness size and socioeconomic status (e.g., Large Business, Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Woman-Owned Small Business (WOSB), HUBZone, 8(a), etc.). If claiming SDVOSB or VOSB status, provide your SBA certification number as verified through the Small Business Search (SBS) website at https://search.certifications.sba.gov.\nCurrent TRANE® manufacturer certifications held by your firm and/or technicians, specifically for the TRANE® Tracer Summit BAS and TRANE® Tracer SC platforms.\nDocumentation or description of your firm's current authorized access to TRANE® proprietary software, diagnostic tools, and licensing required to service the TRANE® Tracer Summit and TRANE® Tracer SC systems.\nA narrative describing your firm's experience performing similar HVAC and BAS maintenance services on TRANE® Tracer Summit and/or TRANE® Tracer SC systems, including contract references (contract number, agency/customer name, point of contact, telephone number, period of performance, and dollar value).\nYour firm's SAM.gov Unique Entity Identifier (UEI) number and confirmation of active SAM.gov registration.\nRESPONSE INSTRUCTIONS:\n*Failure to provide the information requested above (items 1-6) will be considered non-responsive and will not be considered a viable source.\nThis is a presolicitation notice-intent to sole source. This notice does not constitute a solicitation, a Request for Proposal (RFP), or a Request for Quote (RFQ), and is not to be construed as a commitment by the Government to issue a solicitation or award a contract. No award will be made based on responses to this notice. Responses will not be returned and will not be considered proposals.\nNo solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish a capability statement and supporting evidence/information about its products, services, and certified technicians, as well as authorization from the OEM to provide  service to the Contract Specialist by  the date and time listed below. All interested and capable firms are encouraged to respond regardless of business size. Responses must be submitted via email to:\nChristine Jarvis, Christine.jarvis@va.gov no later than OCTOBER 28, 2026 at 10:00 AM Mountain Time.\nResponses received will be used solely for market research purposes and to determine the availability of qualified sources. The Government will not pay for any information submitted in response to this Sources Sought.\nAlong with answers and documentation to 1-6 above, supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source requirement to R.L. Armacost, Inc.","text":"PRESOLICITATION NOTICE\n-NONCOMPETITIVE-\nTRANE® Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) (BAS HVAC)\nControl System Inspection, Maintenance, Upgrades, and Repair\nThe Department of Veterans Affairs (VA), Network Contracting Office (NCO) 19, intends to award a sole source contract to a single source, R.L. Armacost, Inc. for Control System Inspection, Maintenance, Upgrades, and Repair and for parts and services for the TRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC) systems. Services shall include Control System Services, Integration services, system upgrade, inspection, parts repair and/or replacement, and maintenance for the Sheridan VA Healthcare System (SVAMC) at 1898 Fort Road, Sheridan, WY 82801.\nNAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors\nSmall Business Size Standard: $19.0 Million\nThe TRANE ® systems control various electric, electronic, and mechanical integrating different types of building systems together into one centralized location, primarily to control heating, ventilation, and air conditioning throughout the SVAHCS.\nTRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC), firmware, software, and source code are proprietary to TRANE® and services must be performed by a certified and trained technician using specialized tools. Upgrade services will include replacement of AHU controls and associated VAV controls to replace outdated LonTalk/pneumatic and legacy TRANE® Summit controls, with Direct Digital Control (DDC) and as described in -draft- Attachment A - Statement of Work.\nThe SVAHCS campus HVAC infrastructure consists of the following equipment, all of which is integrated into and controlled by the TRANE® Tracer Summit Building Automation System (BAS) and TRANE® Tracer SC proprietary control platform:\nApproximately forty-nine (49) TRANE® Air Handling Units (AHUs)\nTwenty-two (22) TRANE® chillers\nAssociated campus-wide Direct Digital Control (DDC) building automation controls, sensors, and network infrastructure\nServices required include but are not limited to:\nPreventive Maintenance (PM) & inspections\nSoftware support, programming, and system configuration of the TRANE® Tracer Summit BAS and TRANE® Tracer SC platform\nEmergency and corrective repairs\nReplacement parts and labor\nSystem upgrades as required\nSpecialized tools required are:\nThe Rover used for Tracer Summit.\nTracer TU used on the Tracer SC.\n\nPROPRIETARY SYSTEM REQUIREMENT:\nThe TRANE® Tracer Summit BAS and TRANE® Tracer SC are proprietary software and hardware platforms. Servicing, programming, configuring, and maintaining these systems requires manufacturer-level software licensing, proprietary diagnostic tools, and TRANE®-certified technician credentials. Interested parties must demonstrate in their response that they possess the required TRANE® certifications, proprietary software access, and licensing necessary to service the existing TRANE® Tracer Summit and TRANE® Tracer SC infrastructure without requiring replacement of the existing campus control system.\nTo ensure continuity of service and to minimize risk of operational disruption to the Department of Veterans Affairs (VA), the contractor must be capable of providing the complete range of services identified in the Performance Work Statement (PWS). The ability to perform all required maintenance, inspection, upgrades, repair, and support services without interruption is essential to maintaining operational readiness and minimizing the risk of equipment downtime. Any transition to a contractor unable to provide the full scope of services could negatively impact facility operations and patient care.\nANTICIPATED PERIOD OF PERFORMANCE:\nFebruary 1, 2027 January 31, 2030, with a base year and two 1-year ordering periods.\nNOTICE OF INTENT:\nThis notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement along with the information requested below, which shall be considered by the Government. The Government will consider responses received by the closing date of this notice. The proprietary nature of this requirement has been verified with an intent to sole source with no responses. Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1.\nIf the Government decides to compete this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603.\n\nREQUESTED INFORMATION:\nInterested parties capable of providing the described services are invited to submit a written capabilities statement that includes the following information:\nCompany name, address, point of contact, telephone number, and email address.\nBusiness size and socioeconomic status (e.g., Large Business, Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Woman-Owned Small Business (WOSB), HUBZone, 8(a), etc.). If claiming SDVOSB or VOSB status, provide your SBA certification number as verified through the Small Business Search (SBS) website at https://search.certifications.sba.gov.\nCurrent TRANE® manufacturer certifications held by your firm and/or technicians, specifically for the TRANE® Tracer Summit BAS and TRANE® Tracer SC platforms.\nDocumentation or description of your firm's current authorized access to TRANE® proprietary software, diagnostic tools, and licensing required to service the TRANE® Tracer Summit and TRANE® Tracer SC systems.\nA narrative describing your firm's experience performing similar HVAC and BAS maintenance services on TRANE® Tracer Summit and/or TRANE® Tracer SC systems, including contract references (contract number, agency/customer name, point of contact, telephone number, period of performance, and dollar value).\nYour firm's SAM.gov Unique Entity Identifier (UEI) number and confirmation of active SAM.gov registration.\nRESPONSE INSTRUCTIONS:\n*Failure to provide the information requested above (items 1-6) will be considered non-responsive and will not be considered a viable source.\nThis is a presolicitation notice-intent to sole source. This notice does not constitute a solicitation, a Request for Proposal (RFP), or a Request for Quote (RFQ), and is not to be construed as a commitment by the Government to issue a solicitation or award a contract. No award will be made based on responses to this notice. Responses will not be returned and will not be considered proposals.\nNo solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish a capability statement and supporting evidence/information about its products, services, and certified technicians, as well as authorization from the OEM to provide service to the Contract Specialist by the date and time listed below. All interested and capable firms are encouraged to respond regardless of business size. Responses must be submitted via email to:\nChristine Jarvis, Christine.jarvis@va.gov no later than OCTOBER 28, 2026 at 10:00 AM Mountain Time.\nResponses received will be used solely for market research purposes and to determine the availability of qualified sources. The Government will not pay for any information submitted in response to this Sources Sought.\nAlong with answers and documentation to 1-6 above, supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source requirement to R.L. Armacost, Inc.","origin":"detail"},"notice_type":{"code":"s","label":"Special Notice"},"schema_version":1,"solicitation_number":"36C25927Q0008","place_of_performance":{"zip":"82801-8320","city":{"name":"Sheridan"},"state":{"name":"WY"}},"product_service_code":"J041"}],"due_at":"2026-10-28T16:00:00Z","due_date":"2026-10-28","closes_at":"2026-10-28T16:00:00Z","awardable":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C259","office_name":"NETWORK CONTRACT OFFICE 19 (36C259)","state":"WY","county":"56033","county_name":"Sheridan County","city":"5669845","city_name":"Sheridan","country":null,"state_source":"sam_state_name","state_evidence":null,"site_key":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-10-17T04:48:17.061476Z","principal_notice_id":"db84deebdb884ada854ec83ee9a6235c","description":{"text":"PRESOLICITATION NOTICE\n-NONCOMPETITIVE-\nTRANE® Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) (BAS HVAC)\nControl System Inspection, Maintenance, Upgrades, and Repair\nThe Department of Veterans Affairs (VA), Network Contracting Office (NCO) 19, intends to award a sole source contract to a single source, R.L. Armacost, Inc. for Control System Inspection, Maintenance, Upgrades, and Repair and for parts and services for the TRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC) systems. Services shall include Control System Services, Integration services, system upgrade, inspection, parts repair and/or replacement, and maintenance for the Sheridan VA Healthcare System (SVAMC) at 1898 Fort Road, Sheridan, WY 82801.\nNAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors\nSmall Business Size Standard: $19.0 Million\nThe TRANE ® systems control various electric, electronic, and mechanical integrating different types of building systems together into one centralized location, primarily to control heating, ventilation, and air conditioning throughout the SVAHCS.\nTRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC), firmware, software, and source code are proprietary to TRANE® and services must be performed by a certified and trained technician using specialized tools. Upgrade services will include replacement of AHU controls and associated VAV controls to replace outdated LonTalk/pneumatic and legacy TRANE® Summit controls, with Direct Digital Control (DDC) and as described in -draft- Attachment A - Statement of Work.\nThe SVAHCS campus HVAC infrastructure consists of the following equipment, all of which is integrated into and controlled by the TRANE® Tracer Summit Building Automation System (BAS) and TRANE® Tracer SC proprietary control platform:\nApproximately forty-nine (49) TRANE® Air Handling Units (AHUs)\nTwenty-two (22) TRANE® chillers\nAssociated campus-wide Direct Digital Control (DDC) building automation controls, sensors, and network infrastructure\nServices required include but are not limited to:\nPreventive Maintenance (PM) & inspections\nSoftware support, programming, and system configuration of the TRANE® Tracer Summit BAS and TRANE® Tracer SC platform\nEmergency and corrective repairs\nReplacement parts and labor\nSystem upgrades as required\nSpecialized tools required are:\nThe Rover used for Tracer Summit.\nTracer TU used on the Tracer SC.\n\nPROPRIETARY SYSTEM REQUIREMENT:\nThe TRANE® Tracer Summit BAS and TRANE® Tracer SC are proprietary software and hardware platforms. Servicing, programming, configuring, and maintaining these systems requires manufacturer-level software licensing, proprietary diagnostic tools, and TRANE®-certified technician credentials. Interested parties must demonstrate in their response that they possess the required TRANE® certifications, proprietary software access, and licensing necessary to service the existing TRANE® Tracer Summit and TRANE® Tracer SC infrastructure without requiring replacement of the existing campus control system.\nTo ensure continuity of service and to minimize risk of operational disruption to the Department of Veterans Affairs (VA), the contractor must be capable of providing the complete range of services identified in the Performance Work Statement (PWS). The ability to perform all required maintenance, inspection, upgrades, repair, and support services without interruption is essential to maintaining operational readiness and minimizing the risk of equipment downtime. Any transition to a contractor unable to provide the full scope of services could negatively impact facility operations and patient care.\nANTICIPATED PERIOD OF PERFORMANCE:\nFebruary 1, 2027 January 31, 2030, with a base year and two 1-year ordering periods.\nNOTICE OF INTENT:\nThis notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement along with the information requested below, which shall be considered by the Government. The Government will consider responses received by the closing date of this notice. The proprietary nature of this requirement has been verified with an intent to sole source with no responses. Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1.\nIf the Government decides to compete this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603.\n\nREQUESTED INFORMATION:\nInterested parties capable of providing the described services are invited to submit a written capabilities statement that includes the following information:\nCompany name, address, point of contact, telephone number, and email address.\nBusiness size and socioeconomic status (e.g., Large Business, Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Woman-Owned Small Business (WOSB), HUBZone, 8(a), etc.). If claiming SDVOSB or VOSB status, provide your SBA certification number as verified through the Small Business Search (SBS) website at https://search.certifications.sba.gov.\nCurrent TRANE® manufacturer certifications held by your firm and/or technicians, specifically for the TRANE® Tracer Summit BAS and TRANE® Tracer SC platforms.\nDocumentation or description of your firm's current authorized access to TRANE® proprietary software, diagnostic tools, and licensing required to service the TRANE® Tracer Summit and TRANE® Tracer SC systems.\nA narrative describing your firm's experience performing similar HVAC and BAS maintenance services on TRANE® Tracer Summit and/or TRANE® Tracer SC systems, including contract references (contract number, agency/customer name, point of contact, telephone number, period of performance, and dollar value).\nYour firm's SAM.gov Unique Entity Identifier (UEI) number and confirmation of active SAM.gov registration.\nRESPONSE INSTRUCTIONS:\n*Failure to provide the information requested above (items 1-6) will be considered non-responsive and will not be considered a viable source.\nThis is a presolicitation notice-intent to sole source. This notice does not constitute a solicitation, a Request for Proposal (RFP), or a Request for Quote (RFQ), and is not to be construed as a commitment by the Government to issue a solicitation or award a contract. No award will be made based on responses to this notice. Responses will not be returned and will not be considered proposals.\nNo solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish a capability statement and supporting evidence/information about its products, services, and certified technicians, as well as authorization from the OEM to provide service to the Contract Specialist by the date and time listed below. All interested and capable firms are encouraged to respond regardless of business size. Responses must be submitted via email to:\nChristine Jarvis, Christine.jarvis@va.gov no later than OCTOBER 28, 2026 at 10:00 AM Mountain Time.\nResponses received will be used solely for market research purposes and to determine the availability of qualified sources. The Government will not pay for any information submitted in response to this Sources Sought.\nAlong with answers and documentation to 1-6 above, supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source requirement to R.L. Armacost, Inc.","html":"PRESOLICITATION NOTICE \n-NONCOMPETITIVE-\nTRANE® Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) (BAS HVAC)\nControl System Inspection, Maintenance, Upgrades, and Repair\nThe Department of Veterans Affairs (VA), Network Contracting Office (NCO) 19, intends to award a sole source contract to a single source, R.L. Armacost, Inc. for Control System Inspection, Maintenance, Upgrades, and Repair and for parts and services for the TRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC) systems.  Services shall include Control System Services, Integration services, system upgrade, inspection, parts repair and/or replacement, and maintenance for the Sheridan VA Healthcare System (SVAMC) at 1898 Fort Road, Sheridan, WY 82801. \nNAICS Code: 238220   Plumbing, Heating, and Air-Conditioning Contractors\nSmall Business Size Standard: $19.0 Million\nThe TRANE ® systems control various electric, electronic, and mechanical integrating different types of building systems together into one centralized location, primarily to control heating, ventilation, and air conditioning throughout  the SVAHCS.\nTRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC), firmware, software, and source code are proprietary to TRANE® and services must be performed by a certified and trained technician using specialized tools.  Upgrade services will include replacement of AHU controls and associated VAV controls to replace outdated LonTalk/pneumatic and legacy TRANE® Summit controls, with Direct Digital Control (DDC) and as described in -draft- Attachment A - Statement of Work.\nThe SVAHCS campus HVAC infrastructure consists of the following equipment, all of which is integrated into and controlled by the TRANE® Tracer Summit Building Automation System (BAS) and TRANE® Tracer SC proprietary control platform:\nApproximately forty-nine (49) TRANE® Air Handling Units (AHUs)\nTwenty-two (22) TRANE® chillers\nAssociated campus-wide Direct Digital Control (DDC) building automation controls, sensors, and network infrastructure\nServices required include but are not limited to:\nPreventive Maintenance (PM) & inspections\nSoftware support, programming, and system configuration of the TRANE® Tracer Summit BAS and TRANE® Tracer SC platform\nEmergency and corrective repairs\nReplacement parts and labor\nSystem upgrades as required\nSpecialized tools required are:\nThe Rover used for Tracer Summit.\nTracer TU used on the Tracer SC.\n\n\nPROPRIETARY SYSTEM REQUIREMENT:\nThe TRANE® Tracer Summit BAS and TRANE® Tracer SC are proprietary software and hardware platforms. Servicing, programming, configuring, and maintaining these systems requires manufacturer-level software licensing, proprietary diagnostic tools, and TRANE®-certified technician credentials. Interested parties must demonstrate in their response that they possess the required TRANE® certifications, proprietary software access, and licensing necessary to service the existing TRANE® Tracer Summit and TRANE® Tracer SC infrastructure without requiring replacement of the existing campus control system.\nTo ensure continuity of service and to minimize risk of operational disruption to the Department of Veterans Affairs (VA), the contractor must be capable of providing the complete range of services identified in the Performance Work Statement (PWS). The ability to perform all required maintenance, inspection, upgrades, repair, and support services without interruption is essential to maintaining operational readiness and minimizing the risk of equipment downtime. Any transition to a contractor unable to provide the full scope of services could negatively impact facility operations and patient care.\nANTICIPATED PERIOD OF PERFORMANCE:\nFebruary 1, 2027   January 31, 2030, with a base year and two 1-year ordering periods. \nNOTICE OF INTENT:\nThis notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement along with the information requested below, which shall be considered by the Government. The Government will consider responses received by the closing date of this notice. The proprietary nature of this requirement has been verified with an intent to sole source with no responses. Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1. \nIf the Government decides to compete this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603.\n\nREQUESTED INFORMATION:\nInterested parties capable of providing the described services are invited to submit a written capabilities statement that includes the following information:\nCompany name, address, point of contact, telephone number, and email address.\nBusiness size and socioeconomic status (e.g., Large Business, Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Woman-Owned Small Business (WOSB), HUBZone, 8(a), etc.). If claiming SDVOSB or VOSB status, provide your SBA certification number as verified through the Small Business Search (SBS) website at https://search.certifications.sba.gov.\nCurrent TRANE® manufacturer certifications held by your firm and/or technicians, specifically for the TRANE® Tracer Summit BAS and TRANE® Tracer SC platforms.\nDocumentation or description of your firm's current authorized access to TRANE® proprietary software, diagnostic tools, and licensing required to service the TRANE® Tracer Summit and TRANE® Tracer SC systems.\nA narrative describing your firm's experience performing similar HVAC and BAS maintenance services on TRANE® Tracer Summit and/or TRANE® Tracer SC systems, including contract references (contract number, agency/customer name, point of contact, telephone number, period of performance, and dollar value).\nYour firm's SAM.gov Unique Entity Identifier (UEI) number and confirmation of active SAM.gov registration.\nRESPONSE INSTRUCTIONS:\n*Failure to provide the information requested above (items 1-6) will be considered non-responsive and will not be considered a viable source.\nThis is a presolicitation notice-intent to sole source. This notice does not constitute a solicitation, a Request for Proposal (RFP), or a Request for Quote (RFQ), and is not to be construed as a commitment by the Government to issue a solicitation or award a contract. No award will be made based on responses to this notice. Responses will not be returned and will not be considered proposals.\nNo solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish a capability statement and supporting evidence/information about its products, services, and certified technicians, as well as authorization from the OEM to provide  service to the Contract Specialist by  the date and time listed below. All interested and capable firms are encouraged to respond regardless of business size. Responses must be submitted via email to:\nChristine Jarvis, Christine.jarvis@va.gov no later than OCTOBER 28, 2026 at 10:00 AM Mountain Time.\nResponses received will be used solely for market research purposes and to determine the availability of qualified sources. The Government will not pay for any information submitted in response to this Sources Sought.\nAlong with answers and documentation to 1-6 above, supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source requirement to R.L. Armacost, Inc.","origin":"detail"},"contacts":[{"name":"Christine Jarvis","role":"primary","email":"christine.jarvis@va.gov","phone":"303-712-5784","title":"Contract Specialist"}],"place_of_performance":{"zip":"82801-8320","city":{"name":"Sheridan"},"state":{"name":"WY"}},"office_address":{"zip":"80111","city":"Greenwood Village","state":"CO","country":"USA"},"naics_codes":["238220"],"award":{"awardee":{}},"attachments":[{"resource_id":"b86fc264dbc84a149fdfc845edb67730","name":"36C25927Q0008.docx","kind":"file","mime_type":".docx","size_bytes":29919,"posted_at":"2026-10-07T20:04:46.182Z","export_controlled":false,"sha256":null,"url":"https://sam.gov/api/prod/opps/v3/opportunities/resources/files/b86fc264dbc84a149fdfc845edb67730/download","mirrored":false}],"awards":[],"related":[{"key":"36C25927Q0037","latest_notice_id":"4f1d35329f4c455badd2ba08f492e26b","title":"Notice of Intent - BD Alaris Infusion Knowledge Portal Sustainment and License Renewal","solicitation_number":"36C25927Q0037","notice_type":"p","first_type":"p","first_posted":"2026-10-26","last_posted":"2026-10-26","notices":1,"due_at":"2026-11-02T17:00:00Z","due_date":"2026-11-02","closes_at":"2026-11-02T17:00:00Z","awardable":true,"open":true,"removed":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C259","office_name":"NETWORK CONTRACT OFFICE 19 (36C259)","naics":"423450","psc":"6515","set_aside":null,"state":"CO","county":"08041","county_name":"El Paso County","city":"0816000","city_name":"Colorado Springs","country":"USA","place_scope":"nationwide","state_source":null,"state_evidence":null,"site":null,"site_key":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"removed_at":null,"updated_at":"2026-10-27T03:50:29.852134Z"},{"key":"36C25927R0005","latest_notice_id":"7ac7a17661de4dc8a6ad8c617554bc8c","title":"Amendment 0001 Radiation Safety Officer for the Eastern Oklahoma VA Health Care System","solicitation_number":"36C25927R0005","notice_type":"o","first_type":"o","first_posted":"2026-10-13","last_posted":"2026-10-21","notices":2,"due_at":"2026-11-03T23:00:00Z","due_date":"2026-11-03","closes_at":"2026-11-03T23:00:00Z","awardable":true,"open":true,"removed":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C259","office_name":"NETWORK CONTRACT OFFICE 19 (36C259)","naics":"541380","psc":"H999","set_aside":"SDVOSBC","state":"OK","county":"40101","county_name":"Muskogee County","city":"4050050","city_name":"Muskogee","country":"USA","place_scope":"site","state_source":null,"state_evidence":null,"site":"Oklahoma VA Health Care System","site_key":"oklahoma-va-health-care-system-ok","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"removed_at":null,"updated_at":"2026-10-22T04:09:15.685315Z"},{"key":"36C25927Q0030","latest_notice_id":"60105017ceee4a5b8b4adbadc41c037d","title":"R706--FCC Medical Cache Maintenance","solicitation_number":"36C25927Q0030","notice_type":"k","first_type":"k","first_posted":"2026-10-20","last_posted":"2026-10-20","notices":1,"due_at":"2026-11-04T17:00:00Z","due_date":"2026-11-04","closes_at":"2026-11-04T17:00:00Z","awardable":true,"open":true,"removed":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C259","office_name":"NETWORK CONTRACT OFFICE 19 (36C259)","naics":"624230","psc":"R706","set_aside":"SDVOSBC","state":"CO","county":"08001","county_name":"Adams County","city":"0804000","city_name":"Aurora","country":"USA","place_scope":"site","state_source":"sam_state_name","state_evidence":null,"site":null,"site_key":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"removed_at":null,"updated_at":"2026-10-21T04:01:16.865590Z"},{"key":"36C25927R0001","latest_notice_id":"9a454bef91b04bb5a634aedf47c76a79","title":"DA10--495 - 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