# Surgical Asset Management (SAM) Consulting Services Canonical: https://abierto.us/opportunities/36c25925q0728 - Solicitation number: 36C25925Q0728 - Notice type: Combined synopsis and solicitation - Status: Awarded to Trillamed LLC - Department: Department of Veterans Affairs - Contracting office: Network Contract Office 19 (36C259) - NAICS: 541611 Administrative Management and General Management Consulting Services - Product or service code: R410 Support- Professional: Program Evaluation/Review/Development - Set-aside: Total small business set-aside - Place of performance: Aurora - County: Adams County (FIPS 08001). https://abierto.us/counties/adams-county-co-08001 - City: Aurora. https://abierto.us/cities/aurora-co-0804000 - First posted: August 15, 2025 - Last posted: September 8, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/ca67abe8b83b4971bba50908e95f4567/view ## Description The purpose of this amendment is to: Answer questions that were received. (see below) Update the quote due date and time to 12:00pm EST September 10, 2025 Q: Does the VA have a value analysis committee to evaluate and approve surgical supplies and instruments? **A:** VA has an Equipment Committee that evaluates all purchasing decisions Q: Does the VA use an instrument tracking software? **A:** **Yes Censitrac Q:** Will the VA allow a vendor to import data into our proprietary software to process advanced analytics? **A:** Censistrac allows for exporting multiple reports Q: How many preference cards exist at RMRVAMC? **A:** Approx 4000 containers with a count sheet, additional containers that need a count sheet. **Q:** How much flexibility is there in preference card management at the local hospital level? **A:** All count sheets can be locally Censitrac superusers have ability to update the count sheets Q:What is the current governance process for preference card updates today? **A:** E-mail requests by OR team Q: How does the VA define impact? Please clarify if impact is monetary (is there a savings goal?), resources, technology, process, or all of the above. **A:** The goal is to have surgical instruments available, whit reduction of unnecessary reprocessing Q: Which services lines will participate in workshops? How many locations? Is there an estimated number of total people that would participate in the workshops? **A:** SPS, OR, Clinics exact number of people TBD Q: Please clarify how the awarded vendor will work with Aesculap? Please confirm the intent that the awarded vendor integrates recommended assets into workshop trainings. Q: Please confirm the COR will facilitate read-only access to the instrument tracking system (e.g., Censis/SPM) and EMR-derived case data needed for baseline/utilization analysis within 10 business days of kickoff. **A:** The vendor should have access to Censitrac Q: Please confirm no PHI is required and that the Government will provide de-identified/aggregated datasets for analysis. **A:** No PHI is stored in Censitrac so no issue with this. **Q:** Please confirm that the contractor s post-workshop report quantifying OR/SPD time and dollar savings, along with signed change sheets and updated set indices, will serve as the basis for acceptance. **A:** We will review the report and implemented changes as agreed by the OR team. **Q:** Please indicate expected on-site workshop days per service line to plan travel within the firm-fixed price. **A:** It depends on the amount of changes that is require, and for which teams (OR vs SPS) the changes are needed. **Q:** Please confirm a bilateral modification will be used if the number of sets/procedures materially exceeds the baseline identified during mobilization (e.g., >15% variance). **A:** Any modification to the awarded contract will be done as a bilateral modification. ## Award on USAspending - Recipient: Trillamed LLC (UEI GW9FLBWB5625) - Contract: 36C25925P1156, purchase order - Obligated: $118,000.00 - Competition: Competed Under SAP, 12 offers received - Link: solicitation number 36C25925Q0728 equals the FPDS solicitation identifier; same awarding office 36C259 (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_36C25925P1156_3600_-NONE-_-NONE-/ ## Publications - August 15, 2025: Combined synopsis and solicitation, due August 28, 2025 at 4:00 PM EDT. Notice af9b07c79b394a18a6ba93a123c0135b. https://sam.gov/workspace/contract/opp/af9b07c79b394a18a6ba93a123c0135b/view - August 28, 2025: Combined synopsis and solicitation, due September 5, 2025 at 12:00 PM EDT. Notice 60413afae6e04bbaa9e6758ed019aa2d. https://sam.gov/workspace/contract/opp/60413afae6e04bbaa9e6758ed019aa2d/view - September 4, 2025: Combined synopsis and solicitation, due September 10, 2025 at 12:00 PM EDT. Notice 8047f67af4d14b28afd62c89ee282d9f. https://sam.gov/workspace/contract/opp/8047f67af4d14b28afd62c89ee282d9f/view - September 8, 2025: Combined synopsis and solicitation, due September 10, 2025 at 12:00 PM EDT. Notice ca67abe8b83b4971bba50908e95f4567. https://sam.gov/workspace/contract/opp/ca67abe8b83b4971bba50908e95f4567/view ## Points of contact - Chris Hollingsworth, Contract Specialist, Chris.Hollingsworth@va.gov, (303)712-5724 --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c25925q0728.