{"canonical":"https://abierto.us/opportunities/36c25924q0709","key":"36C25924Q0709","url":"https://abierto.us/opportunities/36c25924q0709","title":"B537--Surgical Asset Management Optimization | Vendor Questions","solicitation_number":"36C25924Q0709","notice_type":"k","open":false,"response_deadline":"2024-08-26T20:00:00Z","first_posted":"2024-08-15","last_posted":"2024-08-21","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"NETWORK CONTRACT OFFICE 19 (36C259)","naics":"541690","psc":"B537","set_aside":null,"place_state":"UT","place_county":"49035","place_county_name":"Salt Lake County","place_city":"4967000","place_city_name":"Salt Lake City","winner":"TRILLAMED LLC","award_amount":null,"publications":[{"notice_id":"b945bbc5e78e403bbf6b77350e7f7bdb","title":"B537--Surgical Asset Management Optimization","solicitation_number":"36C25924Q0709","notice_type":"k","base_type":"k","posted":"2024-08-15","posted_at":null,"due_at":"2024-08-26T20:00:00Z","due_date":"2024-08-26","cancelled":null,"archived":null,"archive_date":"2024-10-25","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/b945bbc5e78e403bbf6b77350e7f7bdb/view","enriched":false,"history":[]},{"notice_id":"b338352f6b27486595ccf95bfd6435c9","title":"B537--Surgical Asset Management Optimization | Vendor Questions","solicitation_number":"36C25924Q0709","notice_type":"k","base_type":"k","posted":"2024-08-21","posted_at":null,"due_at":"2024-08-26T20:00:00Z","due_date":"2024-08-26","cancelled":null,"archived":null,"archive_date":"2024-10-25","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/b338352f6b27486595ccf95bfd6435c9/view","enriched":false,"history":[]}],"latest_notice_id":"b338352f6b27486595ccf95bfd6435c9","first_type":"k","notices":[{"dates":{"posted":"2024-08-15","response_deadline":{"raw":"2024-08-26T14:00:00-06:00","utc":"2024-08-26T20:00:00Z","date":"2024-08-26","time":"14:00:00","utc_offset_seconds":-21600}},"links":{"sam":"https://sam.gov/workspace/contract/opp/b945bbc5e78e403bbf6b77350e7f7bdb/view"},"naics":{"codes":["541690"],"primary":"541690"},"title":"B537--Surgical Asset Management Optimization","agency":{"office":{"code":"36C259","name":"NETWORK CONTRACT OFFICE 19 (36C259)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"80111","city":"Greenwood Village","state":"CO","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-10-25","archive_type":"auto_custom"},"contacts":[{"name":"james.lewis114fbb@va.gov","role":"primary","email":"james.lewis114fbb@va.gov","phone":"303-712-5840","title":"Jim Lewis"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"b945bbc5e78e403bbf6b77350e7f7bdb","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"8788d0cf3dff3e3952a356cc488baa0a674b03578416bb45eb5dbe05d6da46d1","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 5 The Department of Veterans Affairs, Network Contracting Office 19, 6162 S. Willow Drive, Suite 300, Greenwood Village, CO 80111-5152 is soliciting quotations for Open Competition for Surgical Asset Management and Optimization Consulting Services for the Salt Lake City VA Health Care System (SLC VA HCS) IAW the SOW. Please review all attachments for this requirement. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations and technical statements/documents are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm fixed priced Base Plus 1 Option Year service contract. Evaluation of Quotes: Basis of Award. This procurement is being conducted pursuant to FAR Part 12.301(c) procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation and limitations of subcontracting will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers quote, conforming to the solicitation, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is not the sole evaluation factor. In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award. SP1 Optimization Specialized Experience. Offeror shall provide a narrative of the firm s experience conducting Surgical Asset Management Optimization services. Offeror must have performed a minimum of 1,000 consultation projects, with an overall instrument/set reduction of 15%. SP2 Consulting Personnel Specialized Experience. Offeror shall provide resumes of at least their top 2 most qualified potential Optimization Consultants that will potentially perform the Consulting services. SP3 Contractor Firm s Specialized Experience. Offeror shall provide customer POCs and past performance evaluation references of prior Asset Optimization services using attached file: Past Performance Evaluation Questionnaire to demonstrate they have successfully performed Asset Optimization services within the past 3 years. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the contracting officer will then determine if the offeror is responsible using the general standards of responsibility and the special standards of responsibilities (SSRs) applicable to this procurement. If contract award cannot be made to the offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may likewise find all quotes, not acceptable and cancel the solicitation if the quotes under evaluation exceeds the amount of funding available and/or technical documents do not meet the SOW and SSRs for the procurement. Technical documents and past performance, when combined, are more important than price, in accordance with FAR 15.304, the relative importance of all other evaluation factors. The Government intends to evaluate quotes and technical documents to award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest. All solicitation questions shall be emailed to Jim Lewis, Contract Specialist, e-mail: james.lewis114fbb@va.gov. Solicitation question(s) submission shall be received not later than 2:00pm MDT on August 20, 2024.  Late submissions will not be accepted. All quotations and supporting documents shall be sent via email to Jim Lewis, Contract Specialist, e-mail: james.lewis114fbb@va.gov. Submission shall be received not later than 2:00pm MDT on August 26, 2024.  Late submissions will not be accepted. Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Governments timely receipt of their quote.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25924Q0709","place_of_performance":{"zip":"84148","city":{"name":"Salt Lake City"},"street":"Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive"},"product_service_code":"B537"},{"dates":{"posted":"2024-08-21","response_deadline":{"raw":"2024-08-26T14:00:00-06:00","utc":"2024-08-26T20:00:00Z","date":"2024-08-26","time":"14:00:00","utc_offset_seconds":-21600}},"links":{"sam":"https://sam.gov/workspace/contract/opp/b338352f6b27486595ccf95bfd6435c9/view"},"naics":{"codes":["541690"],"primary":"541690"},"title":"B537--Surgical Asset Management Optimization | Vendor Questions","agency":{"office":{"code":"36C259","name":"NETWORK CONTRACT OFFICE 19 (36C259)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"80111","city":"Greenwood Village","state":"CO","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-10-25","archive_type":"auto_custom"},"contacts":[{"name":"james.lewis114fbb@va.gov","role":"primary","email":"james.lewis114fbb@va.gov","phone":"303-712-5840","title":"Jim Lewis"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"b338352f6b27486595ccf95bfd6435c9","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"68bd50e58666ecfb3e3b3e89078dba24c75868d809f5e8fcc224356949612737","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 2 0001 36C259 Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders 36C25924Q0709 08-15-2024 X X X 1 This Solicitation Amendment is issued to address Potential Contractor Questions. See attached document for Questions and Answers. Due date for offers remains August 26, 2024 at 2:00pm, MDT. John Cheng Contracting Officer Page 3 of 3 36C25924Q0709 Surgical Asset Management Optimization Salt Lake City VA HCS Offeror Questions Q: What is the anticipated award date? A: The anticipated award date is mid-September, 2024. Q: What is the anticipated performance start date after ramping/onboarding through VA contract startup processes? What flexibility is available on this start date?? A: It is the expectation that the vendor would be able to deploy their team within 30-60 days 90 days max. Q: Will the VA please adjust the requirement of 1,000 consultation projects, with an overall instrument/set reduction of 15% to 100 consultation projects, with an overall instrument/set reduction of 30% ? A: In the event a responsible offer is not produced from this solicitation, then the requirement can be re-evaluated. Q: Please clarify what guarantees are required for Guaranteed 10% or greater reduction. The existence of a phase 1 optimization project makes the baseline and potential for reduction murkier until the selected contractor team can do their own evaluation. A: The initial optimization (phase 1) project evaluated the most utilized instrumentation sets in the current inventory of each service eliminating redundancies among these sets, and making them more efficient for use across the spectrum of each service. This phase of the project would be to evaluate the next level of utilized instrumentation sets in the current inventory of each service eliminating redundancies among this level (without any adverse effect on the sets from the initial optimization phase 1) and making them more efficient for use across the spectrum of each service. Q: What expectations does the VA have for how often the contractor employees will be onsite? Weekdays primarily? Weekly? As needed? Page 7 says All consulting work will be performed onsite while page 6 says contractor employees . . . will not require routine access to VA facilities. The contractor employees will require intermittent access only. A: The deployed team is expected to be on site during normal business days/hours (Mon-Fri). The overall onsite portion will not exceed two weeks. It is expected that the team will be escorted throughout the facility by SPS/OR personnel.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25924Q0709","place_of_performance":{"street":"Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City, UT 84148"},"product_service_code":"B537"}],"due_at":"2024-08-26T20:00:00Z","due_date":"2024-08-26","closes_at":"2024-08-26T20:00:00Z","awardable":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C259","office_name":"NETWORK CONTRACT OFFICE 19 (36C259)","state":"UT","county":"49035","county_name":"Salt Lake County","city":"4967000","city_name":"Salt Lake City","country":null,"winner_key":"GW9FLBWB5625","amount":null,"linked_awards":2,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"b338352f6b27486595ccf95bfd6435c9","description":{"text":"5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 2 0001 36C259 Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders 36C25924Q0709 08-15-2024 X X X 1 This Solicitation Amendment is issued to address Potential Contractor Questions. See attached document for Questions and Answers. Due date for offers remains August 26, 2024 at 2:00pm, MDT. John Cheng Contracting Officer Page 3 of 3 36C25924Q0709 Surgical Asset Management Optimization Salt Lake City VA HCS Offeror Questions Q: What is the anticipated award date? A: The anticipated award date is mid-September, 2024. Q: What is the anticipated performance start date after ramping/onboarding through VA contract startup processes? What flexibility is available on this start date?? A: It is the expectation that the vendor would be able to deploy their team within 30-60 days 90 days max. Q: Will the VA please adjust the requirement of 1,000 consultation projects, with an overall instrument/set reduction of 15% to 100 consultation projects, with an overall instrument/set reduction of 30% ? A: In the event a responsible offer is not produced from this solicitation, then the requirement can be re-evaluated. Q: Please clarify what guarantees are required for Guaranteed 10% or greater reduction. The existence of a phase 1 optimization project makes the baseline and potential for reduction murkier until the selected contractor team can do their own evaluation. A: The initial optimization (phase 1) project evaluated the most utilized instrumentation sets in the current inventory of each service eliminating redundancies among these sets, and making them more efficient for use across the spectrum of each service. This phase of the project would be to evaluate the next level of utilized instrumentation sets in the current inventory of each service eliminating redundancies among this level (without any adverse effect on the sets from the initial optimization phase 1) and making them more efficient for use across the spectrum of each service. Q: What expectations does the VA have for how often the contractor employees will be onsite? Weekdays primarily? Weekly? As needed? Page 7 says All consulting work will be performed onsite while page 6 says contractor employees . . . will not require routine access to VA facilities. The contractor employees will require intermittent access only. 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