{"canonical":"https://abierto.us/opportunities/36c25725q0117","key":"36C25725Q0117","url":"https://abierto.us/opportunities/36c25725q0117","title":"W074--REPRODUCTION COLOR PRINTER Amendment to Answer Questions","solicitation_number":"36C25725Q0117","notice_type":"k","open":false,"response_deadline":"2024-11-25T19:00:00Z","first_posted":"2024-11-15","last_posted":"2024-11-19","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"257-NETWORK CONTRACT OFFICE 17 (36C257)","naics":"532420","psc":"W074","set_aside":"SDVOSBC","place_state":"TX","place_county":"48141","place_county_name":"El Paso County","place_city":"4824000","place_city_name":"El Paso","winner":null,"award_amount":null,"publications":[{"notice_id":"be57ec2f64d649ddbce7a6b78c82a21d","title":"W074--REPRODUCTION COLOR PRINTER","solicitation_number":"36C25725Q0117","notice_type":"k","base_type":"k","posted":"2024-11-15","posted_at":null,"due_at":"2024-11-20T19:00:00Z","due_date":"2024-11-20","cancelled":null,"archived":null,"archive_date":"2024-12-20","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/be57ec2f64d649ddbce7a6b78c82a21d/view","enriched":false,"history":[]},{"notice_id":"5e429f0fa44e4ecb813409470930f596","title":"W074--REPRODUCTION COLOR PRINTER Amendment to Answer Questions","solicitation_number":"36C25725Q0117","notice_type":"k","base_type":"k","posted":"2024-11-19","posted_at":null,"due_at":"2024-11-25T19:00:00Z","due_date":"2024-11-25","cancelled":null,"archived":null,"archive_date":"2024-12-25","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/5e429f0fa44e4ecb813409470930f596/view","enriched":false,"history":[]}],"latest_notice_id":"5e429f0fa44e4ecb813409470930f596","first_type":"k","notices":[{"dates":{"posted":"2024-11-15","response_deadline":{"raw":"2024-11-20T13:00:00-06:00","utc":"2024-11-20T19:00:00Z","date":"2024-11-20","time":"13:00:00","utc_offset_seconds":-21600}},"links":{"sam":"https://sam.gov/workspace/contract/opp/be57ec2f64d649ddbce7a6b78c82a21d/view"},"naics":{"codes":["532420"],"primary":"532420"},"title":"W074--REPRODUCTION COLOR PRINTER","agency":{"office":{"code":"36C257","name":"257-NETWORK CONTRACT OFFICE 17 (36C257)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"78240","city":"San Antonio","state":"TX","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-12-20","archive_type":"auto_custom"},"contacts":[{"name":"Gillian Hooge","role":"primary","email":"Gillian.Hooge@va.gov","phone":"(210) 364-3724","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"be57ec2f64d649ddbce7a6b78c82a21d","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T19:12:38.374141Z","row_sha256":"92261be1014eb82d6c11d9e917ec751e21f7d8f1b47482122665bc460e488b58","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T19:12:38.374141Z","first_seen_at":"2026-09-16T19:12:38.374141Z"},"description":{"text":"Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 3 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 3 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. Solicitation number 36C25725Q0117 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04. This solicitation is issued as Service-Disabled Veteran-Owned Small Business (SDVOSB), with the associated NAICS code of 532420, which has a small business size standard of $40 Million. The Contractor shall provide the equipment and delivery of the Reproduction Color Printer at the El Paso VA Health Care System (EPVHCS). See attached schedule for the contract line-item number(s), quantities, and Statement of Work. The anticipated delivery date for the supplies is approximately 12/01/2024. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: (a) This solicitation is issued as Service-Disabled Veteran-Owned Small Business (SDVOSB). The vendor must be registered under NAICS 532420 to be eligible for award. Late quotes or documentation may be accepted if advantageous to the Government. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show: 1) Solicitation number. 2) The time specified in the solicitation for receipt of offers. 3) The name, address, and telephone number of the offeror. 4) Acknowledgment of Solicitation Amendments. 5) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; 6) Terms of any express warranty; 7) Price and any discounts; 8) Remit to address, if different than mailing address; 9) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); 10) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (e) Late submissions, modifications, revisions, and withdrawals of offers. 11) Quoter shall provide at least two (2) references for similar contracts in the public or private sector. All vendors interested in responding to this solicitation must, at minimum, provide the following documentation: 1. Completion of B.2 Price/Cost Schedule. 2. Completion of E.5 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (not required if completed on-line in SAM.) 3. FAR Provision 52.204-24 is a contractor fill-in requirement and must be completed in SAM on-line before providing an offer. 4. Proof of Experience working with REPRODUCTION COLOR PRINTER which must include authorized distributor letters / certificates for all equipment / deliveries sent to El Paso Veterans Health Care System (ELPVHC) The following submissions are required to be able to evaluate each offer/quote IAW 52.212-2 Evaluation - Commercial Products and Commercial Services: 1) Technical Capabilities: a) Contractor shall submit evidence of the reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory delivery of REPRODUCTION COLOR PRINTER: IAW SOW. 3) Delivery Commitment: a) Contractor/licensee shall submit proof of having an available and adequate supply of products to meet the requirements of the REPRODUCTION COLOR PRINTER for El Paso Texas and proof of contingency supply chain to prevent disruptions. b) Contractor shall submit evidence and understanding of delivery location. 4) Pricing: a) Contractor shall submit pricing for 1 each and any other pricing factors depending on the quantity in the Price Schedule, which incorporates all the requirements within the Statement of Work. Offeror must complete and return the Price Schedule (B.2 Price). b) The offeror shall add a statement stating, The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers . *Failure to submit a complete offer may result in an unacceptable determination. (End of Addendum to 52.212-1) Please be advised: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation. Offeror must complete FAR 52.204-24 must be completed in SAM on-line. Offeror must complete FAR 52.212-3 Offeror Representations and Certifications Offers are due by November 20, 2024, by 13:00 CST. Offers must submitted by email (see size limit note below) to Gillian Hooge at Gillian.Hooge@va.gov Due to email constraints by the VA, it is requested that emails being sent to the POC be no larger than 7MB. Multiple emails can be sent to the POC for an offer. If an offer is sent in multiple parts, it is recommended that a confirmation request be included in the final email, for the POC to acknowledge that all (parts) of the offer have been received. See attached documents: See attached document: REVISED 36C25725Q0117 - 1449.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25725Q0117","place_of_performance":{"zip":"79930","city":{"name":"El Paso"},"state":{"code":"TX"},"street":"El Paso VA Health Care System (EPVHCS) 5001 North Piedras Street","country":{"code":"USA"}},"product_service_code":"W074"},{"dates":{"posted":"2024-11-19","response_deadline":{"raw":"2024-11-25T13:00:00-06:00","utc":"2024-11-25T19:00:00Z","date":"2024-11-25","time":"13:00:00","utc_offset_seconds":-21600}},"links":{"sam":"https://sam.gov/workspace/contract/opp/5e429f0fa44e4ecb813409470930f596/view"},"naics":{"codes":["532420"],"primary":"532420"},"title":"W074--REPRODUCTION COLOR PRINTER Amendment to Answer Questions","agency":{"office":{"code":"36C257","name":"257-NETWORK CONTRACT OFFICE 17 (36C257)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"78240","city":"San Antonio","state":"TX","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-12-25","archive_type":"auto_custom"},"contacts":[{"name":"Gillian Hooge","role":"primary","email":"gillian.hooge@va.gov","phone":"(210) 364-3724","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"5e429f0fa44e4ecb813409470930f596","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T19:12:38.374141Z","row_sha256":"c6ae7fd4ba5155f9cc8c718289708528e5e6040c7887e6fc286f22dae18cb745","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T19:12:38.374141Z","first_seen_at":"2026-09-16T19:12:38.374141Z"},"description":{"text":"Attaching Response to Questions & Extending solicitation end date to November 25, 2024 Expected delivery date of device/equipment once awarded: 01/01/2025 If not a brand-new contract, could you please provide the current / previous contract number? Brand New contract Printing on 20 long paper is non-typical and often requires additional feeding systems and can thus increase the cost of a device. The industry standard is 19.2 . To promote Fair and Open competition, will the VA consider revising the paper size/length supported as up to 19.2 ? No, we would like to be able to print up to 12 x27 . This will support printing larger poster sized projects. Industry copier standard booklet making sizes are 7.2 x 10.2 13 x 19.2 . To accommodate a sheet size of 10.0 x 20.5 will require a larger, more robust booklet finisher and thus increase the cost and footprint significantly. To promote Fair and Open competition, will the VA consider revising the booklet specifications to 7.2 x 10.2 13 x 19.2 ? Yes Folding envelopes is not a function supported by industry standard copiers. To promote Fair and Open competition, will the VA consider removing envelopes from the Folding Capabilities #4 requirement? Yes, but we would like to maintain the ability of letter folding. Will the VA elaborate as to what In coils, wire, 2-8 hole varieties means and the specific function needed? The ability to use different types of materials for binding books, booklets and various types of projects. We would like the flexibility to provide different options when creating booklets that require binding such as plastic, wired or metal binding solutions and the ability to hole punch 2-8 holes depending on the size of the project. Does the VA require the capability of trimming the Face of Booklets? Yes Does the VA require a dedicated Print Processing Controller/Server or just capabilities of color printing from a VA server? Require a dedicated print processing controller/server. Would you be able to provide an estimate of the total volume of copies you anticipate on producing? This is not something that we have tracked. This machine will not be a regular copier. This production machine will allow to keep larger print jobs in house and flexibility on high end projects. In the past any print that was over 500 copies was outsourced to a community vendor. It will be difficult to provide an accurate estimate as far as copies or prints that we will use.Â","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25725Q0117","place_of_performance":{"zip":"79930","city":{"name":"El Paso"},"state":{"code":"TX"},"street":"El Paso VA Health Care System 5001 N Piedras St.","country":{"code":"USA"}},"product_service_code":"W074"}],"due_at":"2024-11-25T19:00:00Z","due_date":"2024-11-25","closes_at":"2024-11-25T19:00:00Z","awardable":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C257","office_name":"257-NETWORK CONTRACT OFFICE 17 (36C257)","state":"TX","county":"48141","county_name":"El Paso County","city":"4824000","city_name":"El Paso","country":"USA","winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"5e429f0fa44e4ecb813409470930f596","description":{"text":"Attaching Response to Questions & Extending solicitation end date to November 25, 2024 Expected delivery date of device/equipment once awarded: 01/01/2025 If not a brand-new contract, could you please provide the current / previous contract number? Brand New contract Printing on 20 long paper is non-typical and often requires additional feeding systems and can thus increase the cost of a device. The industry standard is 19.2 . To promote Fair and Open competition, will the VA consider revising the paper size/length supported as up to 19.2 ? No, we would like to be able to print up to 12 x27 . This will support printing larger poster sized projects. Industry copier standard booklet making sizes are 7.2 x 10.2 13 x 19.2 . To accommodate a sheet size of 10.0 x 20.5 will require a larger, more robust booklet finisher and thus increase the cost and footprint significantly. To promote Fair and Open competition, will the VA consider revising the booklet specifications to 7.2 x 10.2 13 x 19.2 ? Yes Folding envelopes is not a function supported by industry standard copiers. To promote Fair and Open competition, will the VA consider removing envelopes from the Folding Capabilities #4 requirement? Yes, but we would like to maintain the ability of letter folding. Will the VA elaborate as to what In coils, wire, 2-8 hole varieties means and the specific function needed? The ability to use different types of materials for binding books, booklets and various types of projects. We would like the flexibility to provide different options when creating booklets that require binding such as plastic, wired or metal binding solutions and the ability to hole punch 2-8 holes depending on the size of the project. Does the VA require the capability of trimming the Face of Booklets? Yes Does the VA require a dedicated Print Processing Controller/Server or just capabilities of color printing from a VA server? Require a dedicated print processing controller/server. Would you be able to provide an estimate of the total volume of copies you anticipate on producing? This is not something that we have tracked. This machine will not be a regular copier. This production machine will allow to keep larger print jobs in house and flexibility on high end projects. In the past any print that was over 500 copies was outsourced to a community vendor. It will be difficult to provide an accurate estimate as far as copies or prints that we will use.Â","html":null,"origin":"extract"},"contacts":[{"name":"Gillian Hooge","role":"primary","email":"gillian.hooge@va.gov","phone":"(210) 364-3724","title":"Contract Specialist"}],"place_of_performance":{"zip":"79930","city":{"name":"El Paso"},"state":{"code":"TX"},"street":"El Paso VA Health Care System 5001 N Piedras St.","country":{"code":"USA"}},"office_address":{"zip":"78240","city":"San Antonio","state":"TX","country":"USA"},"naics_codes":["532420"],"award":null,"attachments":[],"awards":[],"related":[{"key":"36C25726Q0892","latest_notice_id":"6970e8adcdea42f89169b298892b543c","title":"Repair Bonham Walk-in 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