{"canonical":"https://abierto.us/opportunities/36c25525r0095","key":"36C25525R0095","url":"https://abierto.us/opportunities/36c25525r0095","title":"Z2DA--657A5-25-101, Replace Chiller #1","solicitation_number":"36C25525R0095","notice_type":"a","open":false,"response_deadline":"2025-07-07T20:00:00Z","first_posted":"2025-05-06","last_posted":"2025-08-21","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"255-NETWORK CONTRACT OFFICE 15 (36C255)","naics":"238220","psc":"Z2DA","set_aside":"SDVOSBC","place_state":"IL","place_county":"17199","place_county_name":"Williamson County","place_city":"1746916","place_city_name":"Marion","winner":"JETT'S SPECIALTY CONTRACTING, LLC","award_amount":"1307500.55","publications":[{"notice_id":"e654c179d6e54031a70f464f2f3aab9f","title":"Z2DA--657A5-25-101, Replace Chiller 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#1","solicitation_number":"36C25525R0095","notice_type":"a","base_type":"o","posted":"2025-08-21","posted_at":null,"due_at":null,"due_date":null,"cancelled":null,"archived":null,"archive_date":"2025-08-28","award_number":"36C25525C0048","awardee_name":"JETT'S SPECIALTY CONTRACTING, LLC Paducah","amount":"1307500.55","link_sam":"https://sam.gov/workspace/contract/opp/c09ff40e0bf64d6ca9afc865ab285550/view","enriched":false,"history":[]}],"latest_notice_id":"c09ff40e0bf64d6ca9afc865ab285550","first_type":"r","notices":[{"dates":{"posted":"2025-05-06","response_deadline":{"raw":"2025-05-15T14:00:00-05:00","utc":"2025-05-15T19:00:00Z","date":"2025-05-15","time":"14:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/e654c179d6e54031a70f464f2f3aab9f/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"Z2DA--657A5-25-101, Replace Chiller #1","agency":{"office":{"code":"36C255","name":"255-NETWORK CONTRACT OFFICE 15 (36C255)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"66048","city":"LEAVENWORTH","state":"KS","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-07-14","archive_type":"auto_custom"},"contacts":[{"name":"Kevin Mahoney","role":"primary","email":"Kevin.Mahoney3@va.gov","phone":"913-684-0141","title":"Contract Specialist"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"e654c179d6e54031a70f464f2f3aab9f","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"d8ef45e55003ab1de337bd2426a6e12a71c15754c50549ff5bacb1fbe89add27","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"Sources Sought Notice 36C25525R0095, Project 657A5-25-101, Replace Chiller #1 at the Marion Illinois VAMC. This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is for information and planning purposes only and shall not be construed as a solicitation announcement nor a request for proposals or quotes and does not obligate the Department of Veterans Affairs (VA) to award a contract. Responses will not be considered as proposals, nor will any award be made to any parties responding to the sources sought announcement. The purpose of this Sources Sought Announcement is to conduct market research to locate interested, experienced and potential qualified constructions firms capable of completing this project. Firm must identify their socio-economic status for NAICS Code 238220, Plumbing, Heating and Air-Conditioning Contractors. The appropriate North American Industry Classification System (NAICS) code for this acquisition is 238220 with the applicable business size of $19.0 million. The project cost range is between $500,000.00 and $1,000,000.00. The Government is not obligated, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the VA to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. If interested in this opportunity, please provide a Capability Statement via email. The Capability Statement is designed to inform the Department of Veteran Affairs of any prospective construction contractors' project execution capabilities. Please limit your Capability Statement to 10 pages which shall include the following information: 1) Offeror's name, address, point of contact, phone number, e-mail address, and SAM Entity Unique Identity number; 2) Offeror's interest in bidding on the solicitation when it is issued; 3) Offeror's capability to perform a contract of this magnitude and complexity and comparable work performed within the past 5 years - brief description of the project, customer name, timeliness of performance, customer satisfaction, and dollar value of the project) - provide at least 2, but no more than 3 examples; 4) Offeror's SBA VetCert certification if a Veteran owned business; 5) Please provide the Socio-economic status for NAICS code 238220, Plumbing, Heating and Air-Conditioning Contractors , and provide percentage of self-performed labor your company can perform for this type of project; 6) Offeror's Joint Venture information if applicable - existing and potential; 7) Offeror's Bonding Capability in the form of a letter from Surety providing bonding level per contract and aggregate. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror have completed their business Online Representations and Certifications Application in the System of Award Management (SAM). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered and verified with the Small Business Association VetCert located at https://veterans.certify.sba.gov. Submittal Information: Responses shall indicate Sources Sought Notice 36C25525R0095, Project 657A5-25-101, Replace Chiller #1. Please be advised that all submissions become Government property and will not be returned. All responses are due by 2:00 PM Central Time, May 15, 2025 Responses will be submitted via E-mail to Kevin.Mahoney3@va.gov and Maria.Hoover@va.gov . No questions will be accepted for this Sources Sought, no site visits are authorized, and there is no additional technical information available. GENERAL SCOPE: Purpose This Statement of Work (SOW) describes the outcome for the Replace Chiller #1 project, which consists of the disconnection, removal and disposal of the existing chiller #1, the furnishing and installation of a new chiller #1 unit, the upgrading of the unit s cooling tower plumbing, as well as various other ancillary activities to fully integrate the new chiller into the existing control and monitoring systems. Period and Place of Performance The period of performance for this contract shall be set at 150 calendar days from Notice to Proceed (NTP). All contract work shall be completed within this timeframe. The site location is Building 49 of the Marion VA Medical Center Campus in Marion, Illinois. Background The Marion VA Medical Center has identified the need to replace chiller #1 in its campus chiller plant. To meet this need, a new chiller unit is to be provided and installed in place of the old unit. Requirements Basis of Proposal: The contractor s proposal shall be based on this SOW and the project drawings and specifications included. It is the intent of these documents to outline the scope and requirements of the Replace Chiller #1 Project. Performance and Payment Bonds: Performance and/or Payment Bonds are required. Insurance: Standard general liability and builder s risk coverage is required until work is complete. Wage Rates: Davis Bacon and prevailing wage rates and certified payroll are excluded for manufacture, delivery, and incidental work relating to installation. Davis Bacon and prevailing wage rates and certified payroll applies to only non-incidental work performed on site. The contractor shall be responsible for coordinating all equipment provided and work performed with the requirements of all applicable codes, including but not necessarily limited to: 29 CFR 1910, OSHA International Mechanical Code (latest approved edition). International Plumbing Code (latest approved edition). NFPA 70, National Electric Code (latest approved edition). H-18-8, VA Seismic Design Handbook. ASCE/SEI 7, Minimum Design Loads and Associated Criteria for Buildings and Other Structures PG-18-3, VA Design and Construction Procedures. PG-18-10, VA Design Manual for HVAC Systems. PG-18-10, VA Design Manual for Electrical Systems. Seismic Design Criteria: Refer to Section 13 05 41 of the Project Specifications. Shop Drawing Submittals: The following is a (not-all-inclusive) list of submittals which require submittal to and approval by the Marion VAMC prior to work beginning. Please see Section 01 33 23 of the Project Specifications for more information. All equipment and materials provided for use on this project by the contractor shall be subject to the approval of the VAMC Engineering Service prior to purchasing. The Government shall not be responsible for the cost of any equipment or materials purchased without said approval. A certified engineering plan for seismic anchorage, bracing and vibration isolation of all new equipment and systems. See Sections 13 05 41 & 23 05 41 for more information. A certified engineering plan detailing the measures and modifications necessary (both temporary and permanent) to the existing exterior masonry wall to facilitate the project work. Refer to the Project Drawings for more information. Required documents for system commissioning by the commissioning agent. See Section 23 08 00 for more information. Demolition: The contractor shall open the existing exterior masonry wall as indicated to facilitate the removal of the components to be demolished. The contractor shall ensure that all electrical, water and control lines to the existing chiller are deactivated or valved off and locked out prior to demolition activities. The contractor shall further ensure that the deactivation of service to the existing chiller will (in no way) cause any disruption to the outgoing chilled water service from the plant or interference with any other chiller plant system or operation. Existing chiller #1 shall be disconnected: All piping connections from the chiller to the existing chilled water distribution system and the cooling tower loops shall be undone. Undersized piping connections between the existing chiller condenser side and the cooling tower shall be removed. All electrical connections from the chiller to the existing power distribution and chiller control systems to the chiller shall be undone. All piping and conduit connections shall be cut back to a point necessary to facilitate removal of the existing chiller. Existing chiller #1 shall be removed from Building 49: Once decoupled from all required systems the chiller unit shall be moved out of the building through the demolished portion of the existing exterior wall. Existing chiller #1 shall be disposed of: The chiller unit shall be taken off-site and disposed of in accordance with all applicable Federal, State and Local regulations. Copies of all records of salvage and refrigerant disposal shall be turned over to the VAMC. Installation: Contractor shall furnish a new chiller unit with the following mandatory attributes: It shall fully comply with Section 23 64 00 of the Project Specifications. It shall fit within the space left vacant by the removal of the existing chiller. This requirement shall include observance of all required maintenance and operating clearances. The new chiller unit shall meet the requirements set forth within the New Water-Cooled Chiller Schedule and Specification Section 23 64 00. Its condenser/cooling tower loop plumbing shall be upgraded as indicated within the Project Drawings. The energy usage and efficiency characteristics of the proposed replacement chiller shall be subject to the approval of the facility Energy Manager prior to purchasing of any equipment. This approval shall be provided as part of the submittal review. It shall be compatible with the existing plant control system. Its operation shall be fully automated through integration into the existing controls with no loss of features or functionality. The contractor shall be responsible for the following; Field verification of existing plant control components as well as the current system sequence of operations to the extent necessary to complete the items below. Coordination of the new chiller unit s control needs as they relate to the existing system configuration and capability. Resolution of any differences uncovered in the previous items as well as determination of all corrective equipment and programming modifications required. Furnishing and installation of all new components deemed necessary in the previous items. Furnishing all programming and reprogramming deemed necessary in the previous items. Optimization of the new chiller s function through the aforementioned controls activities to the degree necessary to satisfy the VAMC Energy Manager. It shall be capable of functioning off of the existing electrical service with as little modification as possible. If the chiller unit chosen for use by the contractor requires the modification of existing electrical components or features, the cost of those modifications shall be considered in the contractor s scope of work. The existing electrical service parameters are as follows; The voltage/phase/frequency is 480/3/60, respectively. The chiller is currently fed through an existing 600 volt / 800 amp rated disconnect panel. Relocation of the existing disconnect panel to address any planform shape differences or final clearance issues with the new chiller shall be considered in the contractor s scope of work. It shall be fully integrated into the coverage provided by the existing refrigerant sensing and evacuation system. Should the refrigerant type of the chiller provided for use differ from the current capability of the system, the contractor shall determine all necessary system modifications and consider those modifications as part of their scope of work. The contractor shall install a new overhead (roll-up) door system and relocate the existing man-door in the modified exterior wall as indicated in the Project Drawings. This shall also include all infilling and refinishing of the exterior wall as needed to return it to its pre-construction condition. The contractor shall mount the new chiller unit in strict accordance with the manufacturer s recommendations. Should the concrete housekeeping pad which supports the existing chiller be determined to inadequately fit the planform shape or supports of the new chiller, the contractor shall extend the concrete pad appropriately in all deficient directions per the Project Drawings. The contractor shall comply with Section 13 05 41 of the Project Specifications when mounting and anchoring the new chiller. The contractor shall re-establish all piping connections to and from both the chiller evaporator and condenser sides, the chilled water primary/secondary distribution system and cooling tower loops. All pipe and fittings used to reconnect the chiller shall be of new stock. Refer to Section 23 21 13 of the Project Specifications for more information and requirements. All reconnected piping and fittings shall have insulation and coverings replaced on them. The type and thickness of insulation shall be equivalent to the pre-demolition condition. All re-applied insulation shall be new stock. Refer to Section 23 07 11 of the Project Specifications for more information and requirements. The contractor shall re-establish all electrical service and control wiring connections from the existing power distribution and control circuits to the chiller unit including all conduit and fittings. All materials used in the electrical and control reconnections shall be of new stock. The contractor shall fully integrate the new chiller system into the coverage provided by the existing refrigerant sensing and evacuation system. Should the refrigerant type of the chiller provided for use differ from the current sensing capability of the system, the contractor shall determine all necessary system modifications and consider those modifications as part of their scope of work. Testing, Start-Up, Training and Commissioning: Contractor shall complete all factory-recommended system testing before any unit start-up activities begin. All testing shall be in accordance with Section 23 05 93 of the Project Specifications. Contractor shall prove system function with a full unit start-up before the work shall be considered complete. The commissioning agent shall adjust and optimize the system efficiency in accordance with Section 23 08 00 of the Project Specifications. Contractor shall arrange for factory-trained and certified personnel to be available on-site for at least 8 hours to conduct training of VAMC staff on system operation and maintenance before the work shall be considered complete. Contractor shall complete all system commissioning activities required by Section 23 08 00 of the Project Specifications (including all reporting) before the work shall be considered complete. Performance Objectives Completion of Work: The new chiller system shall be considered a turnkey solution to the Government s need. The contractor shall be responsible for providing all personnel, expertise, labor, supervision, materials, equipment and logistics necessary for the completion of all work indicated or implied by this Statement of Objectives and the attached project documents to produce the intended, fully functional system within the Period of Performance indicated. Adherence to Adopted Standards: The contractor shall perform the required work in complete accordance with all applicable industry standards, regulations and best management practices. Mandatory Tasks and Deliverables Quality Assurance Surveillance Plan: Contractor shall establish a complete Quality Control Program (QCP) to ensure that the requirements of the contract are satisfied. The QCP shall identify issues in the quality of services before the level of performance is unacceptable and should be contained within a formal written Quality Assurance Surveillance Plan, which must be submitted with the vendor s final proposal. The program and document shall be subject to the approval of the Contracting Officer (CO) and the Contracting Officer s Representative (COR). The plan shall be written in accordance with the requirements of Section 01 45 00 of the Project Specifications. Contractor Safety Plan: The contractor shall be responsible for generating a written safety plan to establish safety standards for themselves and their subcontractors while on campus. The safety plan shall be written in accordance with the requirements of Section 01 35 26 of the Project Specifications. Contractor Project Schedule: The contractor shall be responsible for generating a project schedule which utilizes critical path methodology and covers the entire duration of the work involved. The schedule shall be submitted to the CO & COR for review no later than 10 working days after bid acceptance. The schedule shall be considered a living document and shall be updated and resubmitted (by the contractor) in response to any schedule changes made throughout the life of the project. Subcontract Expenditures Report: Contractor shall prepare and deliver a Subcontract Expenditures Report that discloses actual subcontract expenditures by company name, business size standard, and other socioeconomic programs. See Federal Acquisition Regulation (FAR), Part 19. Close-out Documentation: Contractor shall submit Close-Out Documentation upon completion of work. At a minimum, Close-Out Documentation shall consist of standard operation and maintenance manuals, warranties, record (as-built) drawings for all systems impacted and all start-up/testing/commissioning reports. Performance Constraints The contractor shall limit all work to normal operating hours of 7 am to 4:30 pm, Monday through Friday (excluding recognized Holidays). Any work proposed outside these hours shall require the prior, written authorization of the VAMC Engineering Service. All work performed by the contractor shall be in strict accordance with the approved infection control (ICRA) permit provided for this project. The contractor shall notify the Contracting Officer s Representative (COR) of any needed utility interruption at least 21 days in advance. The contractor shall take all necessary steps to ensure that normal campus operations are not interrupted while the construction is underway. If an unavoidable interruption is encountered during the course of construction the contractor shall be required to inform the COR at least 21 days in advance of need and receive approval for said interruption from the COR. Roads and parking areas shall be kept operational except for short durations and then only one lane closure is acceptable. Any loading and unloading of equipment or materials shall be approved by and coordinated through the COR. All crane lifts shall be preceded by a lift plan containing all pertinent information and operator credentials and shall be subject to the review and approval of the VAMC safety department. Any damage by the contractor to Government property during the course of the work is the responsibility of the Contractor to repair at no additional cost to the Government. END OF SCOPE OF WORK DISCLAIMER This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought.","origin":"extract"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"36C25525R0095","place_of_performance":{"zip":"62959","city":{"name":"Marion"},"state":{"code":"IL"},"street":"Marion VAMC 2401 W Main St","country":{"code":"USA"}},"product_service_code":"Z2DA"},{"dates":{"posted":"2025-05-16","response_deadline":{"raw":"2025-06-02T09:00:00-05:00","utc":"2025-06-02T14:00:00Z","date":"2025-06-02","time":"09:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/9f53441b6d6a4d249b70ca3478d13fce/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"Z2DA--657A5-25-101, Replace Chiller #1","agency":{"office":{"code":"36C255","name":"255-NETWORK CONTRACT OFFICE 15 (36C255)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"66048","city":"LEAVENWORTH","state":"KS","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-07-02","archive_type":"auto_custom"},"contacts":[{"name":"Kevin A Mahoney","role":"primary","email":"Kevin.Mahoney3@va.gov","phone":"913-684-0141","title":"Contract Specialist"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"9f53441b6d6a4d249b70ca3478d13fce","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"6ffe19ed839476645a3026d47e7af846aa689422cf921a06d8be86697b372725","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"Statement of Work: Purpose This Statement of Work (SOW) describes the outcome for the Replace Chiller #1 project, which consists of the disconnection, removal and disposal of the existing chiller #1, the furnishing and installation of a new chiller #1 unit, the upgrading of the unit s cooling tower plumbing, as well as various other ancillary activities to fully integrate the new chiller into the existing control and monitoring systems. Period and Place of Performance The period of performance (POP) for this contract shall be set at 180 calendar days from the Notice to Proceed (NTP). It shall be noted that all physical replacement work within and without the plant shall be limited to the window of October 15th to March 15th with the remainder of the POP intended to serve as a time for as-built generation and project closeout. All contract work shall be completed within this timeframe. The site location is Building 49 of the Marion VA Medical Center Campus in Marion, Illinois. Background The Marion VA Medical Center has identified the need to replace chiller #1 in its campus chiller plant. To meet this need, a new chiller unit is to be provided and installed in place of the old unit. Requirements Basis of Proposal: The contractor s proposal shall be based on this SOW and the project drawings and specifications included. It is the intent of these documents to outline the scope and requirements of the Replace Chiller #1 Project. Performance and Payment Bonds: Performance and/or Payment Bonds are required. Insurance: Standard general liability and builder s risk coverage is required until work is complete. Wage Rates: Davis Bacon and prevailing wage rates and certified payroll are excluded for manufacture, delivery, and incidental work relating to installation. Davis Bacon and prevailing wage rates and certified payroll applies to only non-incidental work performed on site. The contractor shall be responsible for coordinating all equipment provided and work performed with the requirements of all applicable codes, including but not necessarily limited to: 29 CFR 1910, OSHA International Mechanical Code (latest approved edition). International Plumbing Code (latest approved edition). NFPA 70, National Electric Code (latest approved edition). H-18-8, VA Seismic Design Handbook. ASCE/SEI 7, Minimum Design Loads and Associated Criteria for Buildings and Other Structures PG-18-3, VA Design and Construction Procedures. 2 PG-18-10, VA Design Manual for HVAC Systems. PG-18-10, VA Design Manual for Electrical Systems. Seismic Design Criteria: Refer to Section 13 05 41 of the Project Specifications. Shop Drawing Submittals: The following is a (not-all-inclusive) list of submittals which require submittal to and approval by the Marion VAMC prior to work beginning. Please see Section 01 33 23 of the Project Specifications for more information. All equipment and materials provided for use on this project by the contractor shall be subject to the approval of the VAMC Engineering Service prior to purchasing. The Government shall not be responsible for the cost of any equipment or materials purchased without said approval. A certified engineering plan for seismic anchorage, bracing and vibration isolation of all new equipment and systems. See Sections 13 05 41 & 23 05 41 for more information. A certified engineering plan detailing the measures and modifications necessary (both temporary and permanent) to the existing exterior masonry wall to facilitate the project work. Refer to the Project Drawings for more information. Required documents for system commissioning by the commissioning agent. See Section 23 08 00 for more information. Demolition: The contractor shall open the existing exterior masonry wall as indicated to facilitate the removal of the components to be demolished. This step involves engineering design which is delegated to the contractor to undertake. Refer to the Project Drawings for more information on delegated design activities. The contractor shall ensure that all electrical, water and control lines to the existing chiller are deactivated or valved off and locked out prior to demolition activities. The contractor shall further ensure that the deactivation of service to the existing chiller will (in no way) cause any disruption to the outgoing chilled water service from the plant or interference with any other chiller plant system or operation. Existing chiller #1 shall be disconnected: All piping connections from the chiller to the existing chilled water distribution system and the cooling tower loops shall be undone. Undersized piping connections between the existing chiller condenser side and the cooling tower shall be removed. All electrical connections from the chiller to the existing power distribution and chiller control systems to the chiller shall be undone. All piping and conduit connections shall be cut back to a point necessary to facilitate removal of the existing chiller. Existing chiller #1 shall be removed from Building 49: a. Once decoupled from all required systems the chiller unit shall be moved out of the building through the demolished portion of the existing exterior wall. Existing chiller #1 shall be disposed of: a. The chiller unit shall be taken off-site and disposed of in accordance with all applicable Federal, State and Local regulations. Copies of all records of salvage and refrigerant disposal shall be turned over to the VAMC. Installation: Contractor shall furnish a new chiller unit with the following mandatory attributes: It shall fully comply with Section 23 64 00 of the Project Specifications. It shall fit within the space left vacant by the removal of the existing chiller. This requirement shall include observance of all required maintenance and operating clearances. The new chiller unit shall meet the requirements set forth within the New Water-Cooled Chiller Schedule (located on Sheet MH-100 of the Project Drawings) and Specification Section 23 64 00. Its condenser/cooling tower loop plumbing shall be upgraded as indicated within theProject Drawings. It shall be compatible with the existing plant control system. Its operation shall be fully automated through integration into the existing controls with no loss of features or functionality. The contractor shall be responsible for the following; Field verification of existing plant control components as well as the current system sequence of operations to the extent necessary to complete the items below. Coordination of the new chiller unit s control needs as they relate to the existing system configuration and capability. Resolution of any differences uncovered in the previous items as well as determination of all corrective equipment and programming modifications required. Furnishing and installation of all new components deemed necessary in the previous items. Furnishing all programming and reprogramming deemed necessary in the previous items. It shall be capable of functioning off of the existing electrical service with as little modification as possible. If the chiller unit chosen for use by the contractor requires the modification of existing electrical components or features, the cost of those modifications shall be considered in the contractor s scope of work. The existing electrical service parameters are as follows; The voltage/phase/frequency is 480/3/60, respectively. The chiller is currently fed through an existing 600 volt / 800 amp rated disconnect panel. Relocation of the existing disconnect panel to address any planform shape differences or final clearance issues with the new chiller shall be considered in the contractor s scope of work. The contractor shall install a new overhead (roll-up) door system and relocate the existing man-door in the modified exterior wall as indicated in the Project Drawings. This shall also include all infilling and refinishing of the exterior wall as needed to return it to its pre- construction condition. This step involves engineering design which is delegated to the contractor to undertake. Refer to the Project Drawings for more information on delegated design activities. The contractor shall mount the new chiller unit in strict accordance with the manufacturer s recommendations. Should the concrete housekeeping pad which supports the existing chiller be determined to inadequately fit the planform shape or supports of the new chiller, the contractor shall extend the concrete pad appropriately in all deficient directions per the Project Drawings. This step involves engineering design which is delegated to the contractor to undertake. Refer to the Project Drawings for more information on delegated design activities. The contractor shall comply with Section 13 05 41 of the Project Specifications when mounting and anchoring the new chiller. The contractor shall re-establish all piping connections to and from both the chiller evaporator and condenser sides, the chilled water primary/secondary distribution system and cooling tower loops. All pipe and fittings used to reconnect the chiller shall be of new stock. Refer to Section 23 21 13 of the Project Specifications for more information and requirements. All reconnected piping and fittings shall have insulation and coverings replaced on them. The type and thickness of insulation shall be equivalent to the pre-demolition condition. All re-applied insulation shall be new stock. Refer to Section 23 07 11 of the Project Specifications for more information and requirements. The contractor shall re-establish all electrical service and control wiring connections from the existing power distribution and control circuits to the chiller unit including all conduit and fittings. All materials used in the electrical and control reconnections shall be of new stock. The contractor shall fully integrate the new chiller system into the coverage provided by the existing refrigerant sensing and evacuation system. Should the refrigerant type of the chiller provided for use differ from the current sensing capability of the system, the contractor shall determine all necessary additions and system modifications and consider those modifications within their scope of work. The contractor may refer to the Project Drawings for information on the refrigerants used by the existing components. Testing, Start-Up, Training and Commissioning: Contractor shall complete all factory-recommended system testing before any unit start-up activities begin. All testing shall be in accordance with Section 23 05 93 of the Project Specifications. Contractor shall prove system function with a full unit start-up before the work shall be considered complete. The commissioning agent shall adjust and optimize the system efficiency in accordance withSection 23 08 00 of the Project Specifications. Contractor shall arrange for factory-trained and certified personnel to be available on-site for at least 8 hours to conduct training of VAMC staff on system operation and maintenance before the work shall be considered complete. Contractor shall complete all system commissioning activities required by Section 23 08 00 of the Project Specifications (including all reporting) before the work shall be considered complete. Performance Objectives Completion of Work: The new chiller system shall be considered a fully-functional and stand- alone solution to the Government s need. The contractor shall be responsible for providing all personnel, expertise, labor, supervision, materials, equipment and logistics necessary for the completion of all work indicated or implied by this Statement of Objectives and the attached project documents to produce the intended, fully functional system within the Period of Performance indicated. Adherence to Adopted Standards: The contractor shall perform the required work in complete accordance with all applicable industry standards, regulations and best management practices. Mandatory Tasks and Deliverables Quality Assurance Surveillance Plan: Contractor shall establish a complete Quality Control Program (QCP) to ensure that the requirements of the contract are satisfied. The QCP shall identify issues in the quality of services before the level of performance is unacceptable and should be contained within a formal written Quality Assurance Surveillance Plan, which must be submitted with the vendor s final proposal. The program and document shall be subject to the approval of the Contracting Officer (CO) and the Contracting Officer s Representative (COR). The plan shall be written in accordance with the requirements of Section 01 45 00 of the Project Specifications. Contractor Safety Plan: The contractor shall be responsible for generating a written safety plan to establish safety standards for themselves and their subcontractors while on campus. The safety plan shall be written in accordance with the requirements of Section 01 35 26 of the Project Specifications. Contractor Project Schedule: The contractor shall be responsible for generating a project schedule which utilizes critical path methodology and covers the entire duration of the work involved. The schedule shall be submitted to the CO & COR for review no later than 10 working days after bid acceptance. The schedule shall be considered a living document and shall be updated and resubmitted (by the contractor) in response to any schedule changes made throughout the life of the project. Close-out Documentation: Contractor shall submit Close-Out Documentation upon completion of work. At a minimum, Close-Out Documentation shall consist of standard operation and maintenance manuals, warranties, record (as-built) drawings for all systems impacted and all start-up/testing/commissioning reports. Performance Constraints The contractor shall limit all work to normal operating hours of 7 am to 4:30 pm, Monday through Friday (excluding recognized Holidays). Any work proposed outside these hours shall require the prior, written authorization of the VAMC Engineering Service. Due to current summertime load magnitude on the chiller plant, the project work is planned to occur over the colder months to take advantage of the natural drop in demand for chilled water. That being said, the replacement work (not including material lead times) shall be limited to the window of October 15th through March 15th. Any work planned outside this window shall require the prior written approval of the VAMC Engineering Service. All work performed by the contractor shall be in strict accordance with the approved infection control (ICRA) permit provided for this project. The contractor shall notify the Contracting Officer s Representative (COR) of any needed utility interruption at least 21 days in advance. The contractor shall take all necessary steps to ensure that normal campus operations are not interrupted while the construction is underway. If an unavoidable interruption is encountered during the course of construction the contractor shall be required to inform the COR at least 21 days in advance of need and receive approval for said interruption from the COR. Roads and parking areas shall be kept operational except for short durations and then only one lane closure is acceptable. Any loading and unloading of equipment or materials shall be approved by and coordinated through the COR. All crane lifts shall be preceded by a lift plan containing all pertinent information and operator credentials and shall be subject to the review and approval of the VAMC safety department. Any damage by the contractor to Government property during the course of the work is the responsibility of the Contractor to repair at no additional cost to the Government. END OF STATEMENT OF WORK Pursuant to 38 USC 8127(d) and in accordance with Public Law 109-461, the Veterans Benefits, Healthcare and Information Technology Act of 2006, this procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only. The project construction cost range is between $500,000 and $1,000,000. The North American Industry Classification Code (NAICS) for this procurement is 238220 with a small business size standard $19.0 million. The duration of the project is estimated to be 180 calendar days after receipt of notice to proceed. This completion period includes final inspection and clean-up. Award will be made utilizing the Best Value Lowest Price Technically Acceptable Source Selection Process in accordance with Federal Acquisition Regulation Part 15. The successful prime contractor must perform no less than 15 percent of the General Construction labor for NAICS Code 238220. Proposal submission instructions will be included in the solicitation package. The government plans to award without discussions but reserves the right to hold discussions if necessary. The offeror is responsible to monitor and download any amendments from the SAM Contract Opportunities website, which may be issued to this pre-solicitation. In accordance with FAR 52.204-7, registration in SAM is required and in accordance with FAR 2.101, prospective contractors must be registered in SAM (System of Award Management) under the applicable NAICS. Additionally, in accordance with the Veterans Affairs Acquisition Regulation (VAAR) 802.101, VIP Registration prospective (SDVOSB) and (VOSB) contractors must be registered in the VIP database which is now the Veteran Small Business Certification (VetCert) under the applicable NAICS. Firms may obtain SAM- information at http://www.SAM.gov and VIP information at Veteran Small Business Certification (sba.gov). The solicitation package and drawings should be available for download on or before June 4, 2025 and the proposal due date will be on or about July 8,2025. An organized site visit will be scheduled, and the information will be made available at time of solicitation issuance. Only one site visit will be scheduled and interested offerors are highly encouraged to attend. No hard copies of the solicitation or drawings will be provided; and telephone requests or questions will NOT be accepted. Please email requests or questions to maria.hoover@va.gov and kevin.mahoney3@va.gov and ensure that the subject line reads \" Replace Chiller #1, Project # 657A5-25-101, Solicitation No. 36C25525R0095 .","origin":"extract"},"notice_type":{"code":"p","label":"Presolicitation"},"schema_version":1,"solicitation_number":"36C25525R0095","place_of_performance":{"zip":"62959","city":{"name":"Marion"},"state":{"code":"IL"},"street":"Marion VA Medical Center 2401 Main Street","country":{"code":"USA"}},"product_service_code":"Z2DA"},{"dates":{"posted":"2025-06-04","response_deadline":{"raw":"2025-07-07T15:00:00-05:00","utc":"2025-07-07T20:00:00Z","date":"2025-07-07","time":"15:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/326128f801f14feaac025fc3209d1878/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"Z2DA--657A5-25-101, Replace Chiller #1","agency":{"office":{"code":"36C255","name":"255-NETWORK CONTRACT OFFICE 15 (36C255)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"66048","city":"LEAVENWORTH","state":"KS","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-08-06","archive_type":"auto_custom"},"contacts":[{"name":"Maria G Hoover","role":"primary","email":"maria.hoover@va.gov","title":"Contract Specialist"}],"base_type":{"code":"p","label":"Presolicitation"},"notice_id":"326128f801f14feaac025fc3209d1878","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"9c0b8e955aae3d8829f1907685afb05c89045ec12b15793fe58aea1a657bb7bd","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"36C25525R0095 Solicitation - Replace Chiller #1, P/N 657A5-25-101","origin":"extract"},"notice_type":{"code":"o","label":"Solicitation"},"schema_version":1,"solicitation_number":"36C25525R0095","product_service_code":"Z2DA"},{"dates":{"posted":"2025-06-13","response_deadline":{"raw":"2025-07-07T15:00:00-05:00","utc":"2025-07-07T20:00:00Z","date":"2025-07-07","time":"15:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/7f8423db367545ec9a66009dd6a5f72d/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"Z2DA--657A5-25-101, Replace Chiller #1","agency":{"office":{"code":"36C255","name":"255-NETWORK CONTRACT OFFICE 15 (36C255)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"66048","city":"LEAVENWORTH","state":"KS","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-08-06","archive_type":"auto_custom"},"contacts":[{"name":"Kevin A Mahoney","role":"primary","email":"Kevin.Mahoney3@va.gov","title":"Contract Specialist"}],"base_type":{"code":"o","label":"Solicitation"},"notice_id":"7f8423db367545ec9a66009dd6a5f72d","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"7a454ba51f894ac4412d9534955c68dcbf9c9fa6a6dc7f03e92e60fd44c94348","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"PROPOSAL INSTRUCTIONS TO OFFERORS FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION SOLICITATION: 36C25525R0095 PROJECT: Replace Chiller #1, 657A5-25-101 LOCATION: Department of Veteran Affairs, Marion VAMC, Illinois 1. PREPARATION AND SUBMITTAL OF PROPOSALS a. GENERAL INFORMATION. Selection of an offeror for contract award will be made based on an assessment of each offeror s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Five (5) evaluation factors for determination of technical acceptability consist of: 1. Relevant Past Performance of Prime Contractor. 2. Technical Construction Experience of Prime Contractor. 3. Technical Construction Experience of the Mechanical Subcontractor 4. Technical Qualifications of Proposed Key Personnel. 5. Prime Contractor Safety Plan. NOTE: Failure to comply with the RFP requirements will be grounds to eliminate the proposal from further consideration for contract award. b. THE OFFER. The submission of the documentation specified below will constitute the Offeror s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Note: Proposals submitted by teaming arrangements other than VA SDVOSB Joint Ventures will not be considered. If Submitting as a Joint Venture, you are required to submit a copy of the Joint Venture agreement with proposal. c. AWARD BASED ON INITIAL OFFERS. Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror s initial proposal should contain the offeror s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary. d. NUMBER OF COPIES TO SUBMIT. Offerors shall e-mail three files to maria.hoover@va.gov and kevin.mahoney3@va.gov and the package shall include: Volume 1 Technical Proposal and 852.219-75 VA Notice of Limitations on Subcontracting . Volume 2 Price Proposal-1442, Amendments and Appendix 1 Volume 3 - Bid Bond Marked: ORIGINAL - RESPONSE TO RFP 36C25525R0095 2. DOCUMENTS TO SUBMIT. The proposal documents to be included in the e-mail identified above consist of: a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer. b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, will be cause for rejection of the offer. c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer. The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: 1. Relevant Past Performance of Prime Contractor. 2. Technical Construction Experience of Prime Contractor. 3. Technical Construction Experience of the Mechanical Contractor 4. Technical Qualifications of Proposed Key Personnel. 5. Prime Contractor Safety Plan. NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor. FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR To be Technically Acceptable, Offerors should identify no less than TWO (2), and no more than THREE (3), previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve: (a) Construction work, at a hospital or medical facility, as a prime contractor that is similar in scope to the work required under this contract; (NAICS Code: 238220 Plumbing, Heating and Air Conditioning Contractors that was equal to, or greater than $600,000.00; (b) Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and will not be considered. (c) To be considered Technically Acceptable, relevant past performance must be satisfactory or better. For each of the submitted Relevant Past Performance contracts, provide the following information.: (1) The name of the construction contract, and the contract ID number; (2) The name of the contracting agency or organization the contract was awarded by; (3) The date of the construction contract award and the contract award amount in dollars; (4) The date of the construction contract completion, and the final contract amount, in dollars; (5) A brief description of the construction contract scope of work; (6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Factor 1 SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement, provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors. FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR. To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve: A. Work as a prime under the same NAICS code as this solicitation (238220 Plumbing, Heating and Air Conditioning Contractors that was equal to, or greater than $600,000.00), that involved construction for an active hospital or medical facility, or similar healthcare facility construction. B Work of a dollar magnitude equal to, or greater than $600,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor. C. Work where the offeror self-performed at least Twenty-five percent (25%) of the cost of the project labor performed on site, using the offeror's own employees or employees of other eligible SDVOSB concerns IAW with 852.219-10. D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active hospital or medical facility, or similar healthcare facility construction. If an offeror chooses to submit experience that was not conducted at an active Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation. For each of the submitted Technical Construction Experience projects, provide the following information: (1) The name and location of the construction project. (2) The performance period, including the starting and completion dates. (3) The total cost of the project in dollars. (4) The percentage of total labor self-performed by the offeror's employees. (5) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor under NAICS Code 238220 involving construction work that was technically similar to the project work under this Solicitation. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners will receive no further consideration. FACTOR 3: TECHNICAL EXPERIENCE OF THE MECHANICAL SUBCONTRACTOR Offerors must provide evidence that the Mechanical subcontractor has the technical qualifications to self-perform and experience needed to meet the technical performance requirements of this project. To be evaluated as technical experience the information submitted by offerors must involve the following: A. Work under the NAICS code 238220, Plumbing, Heating, and Air Conditioning Contractors. B. Ability to meet the technical requirements of specification Division 23 Heating, Ventilating, and Air Conditioning (HVAC). C. Products or services of proposed manufacturer, suppliers and installers as follows: 1. Mechanical contractor is currently and regularly engaged in design, fabrication, and installation of HVAC systems for hospital and/or medical centers usage. 2. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of mechanical systems, to include duct work, within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact 3. Mechanical contractor has technical qualifications of at least five years of experience. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical works as required by contract documents. 4. Proposed Mechanical contractor shall submit a list of two or more prior hospital and/or medical center installations where all the equipment/material they propose to furnish on this project has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications. Include the names and addresses of the hospital and/or medical center and the names of the hospital and/or medical center and the point of contact. Also included shall be project cost of mechanical installation and project completion date. Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications. FACTOR 4. TECHNICAL QUALIFICATIONS OF PROPOSED KEY PERSONNEL To be technically acceptable under this factor, qualified offerors must submit a detailed resume of each key individual. This will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below. Project Manager and Superintendent cannot be the same person: (a.) Project Manager Must have a minimum of 5 years experience as a project manager must provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Note: Project Manager will be required to attend weekly project meetings in person at the station facilities office. (b). Quality Control manager Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). . (c.) On Site Safety Officer; must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer.; provide a list of safety training, which includes at a minimum life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). (d) On Site Superintendent: Must have minimum of 5 years experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number. The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars. The date of the construction contract completion, and the final contract amount, in dollars. A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of- contact; their current mailing address; phone number; and email address (if applicable). Note: On Site Superintendent will be required to attend weekly project meetings in person at the station facilities office and must be on site when work is being completed. Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications. FACTOR 5: PRIME CONTRACTOR SAFETY PLAN To be Technically Acceptable under this factor, Offerors must provide a construction safety plan: A. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines. B. The contractor s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impact patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations. d. PRICE PROPOSAL. Price is to be submitted on pages 5 and 6. Offerors must provide a price for each contract line item (bid item). In addition, offerors shall include a breakdown of material and labor costs, by specification division for each line item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Please use Appendix 1. Note: It is intended that award will be made on contract line item 1. 3. BASIS OF AWARD. VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Note that offers that are not technically acceptable cannot be selected, regardless of price. 4. SPECIAL CONTRACT REQUIREMENTS SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL 1. When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered will be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications. 2. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications. 5. CONTRACTOR S RESPONSIBILITY DETERMINATION A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award in accordance with the FAR part 9.104-1, VAAM M809.104-1 and M809.105. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. (END OF INSTRUCTIONS TO OFFERORS)","origin":"extract"},"notice_type":{"code":"o","label":"Solicitation"},"schema_version":1,"solicitation_number":"36C25525R0095","product_service_code":"Z2DA"},{"dates":{"posted":"2025-06-17","response_deadline":{"raw":"2025-07-07T15:00:00-05:00","utc":"2025-07-07T20:00:00Z","date":"2025-07-07","time":"15:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/dea542062e5242af92637350280440ab/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"Z2DA--657A5-25-101, Replace Chiller #1","agency":{"office":{"code":"36C255","name":"255-NETWORK CONTRACT OFFICE 15 (36C255)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"66048","city":"LEAVENWORTH","state":"KS","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-08-06","archive_type":"auto_custom"},"contacts":[{"name":"Kevin A Mahoney","role":"primary","email":"Kevin.Mahoney3@va.gov","title":"Contract Specialist"}],"base_type":{"code":"o","label":"Solicitation"},"notice_id":"dea542062e5242af92637350280440ab","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"ae75744f3114341fff740ceeb25cc41021fff6999ba823da53213258256735a3","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"Amendment 2 update period of performance in the SOW, specs, and drawings. PROPOSAL INSTRUCTIONS TO OFFERORS FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION SOLICITATION: 36C25525R0095 PROJECT: Replace Chiller #1, 657A5-25-101 LOCATION: Department of Veteran Affairs, Marion VAMC, Illinois 1. PREPARATION AND SUBMITTAL OF PROPOSALS a. GENERAL INFORMATION. Selection of an offeror for contract award will be made based on an assessment of each offeror s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Five (5) evaluation factors for determination of technical acceptability consist of: 1. Relevant Past Performance of Prime Contractor. 2. Technical Construction Experience of Prime Contractor. 3. Technical Construction Experience of the Mechanical Subcontractor 4. Technical Qualifications of Proposed Key Personnel. 5. Prime Contractor Safety Plan. NOTE: Failure to comply with the RFP requirements will be grounds to eliminate the proposal from further consideration for contract award. b. THE OFFER. The submission of the documentation specified below will constitute the Offeror s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Note: Proposals submitted by teaming arrangements other than VA SDVOSB Joint Ventures will not be considered. If Submitting as a Joint Venture, you are required to submit a copy of the Joint Venture agreement with proposal. c. AWARD BASED ON INITIAL OFFERS. Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror s initial proposal should contain the offeror s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary. d. NUMBER OF COPIES TO SUBMIT. Offerors shall e-mail three files to maria.hoover@va.gov and kevin.mahoney3@va.gov and the package shall include: Volume 1 Technical Proposal and 852.219-75 VA Notice of Limitations on Subcontracting . Volume 2 Price Proposal-1442, Amendments and Appendix 1 Volume 3 - Bid Bond Marked: ORIGINAL - RESPONSE TO RFP 36C25525R0095 2. DOCUMENTS TO SUBMIT. The proposal documents to be included in the e-mail identified above consist of: a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer. b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, will be cause for rejection of the offer. c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer. The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: 1. Relevant Past Performance of Prime Contractor. 2. Technical Construction Experience of Prime Contractor. 3. Technical Construction Experience of the Mechanical Contractor 4. Technical Qualifications of Proposed Key Personnel. 5. Prime Contractor Safety Plan. NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor. FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR To be Technically Acceptable, Offerors should identify no less than TWO (2), and no more than THREE (3), previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve: (a) Construction work, at a hospital or medical facility, as a prime contractor that is similar in scope to the work required under this contract; (NAICS Code: 238220 Plumbing, Heating and Air Conditioning Contractors that was equal to, or greater than $600,000.00; (b) Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and will not be considered. (c) To be considered Technically Acceptable, relevant past performance must be satisfactory or better. For each of the submitted Relevant Past Performance contracts, provide the following information.: (1) The name of the construction contract, and the contract ID number; (2) The name of the contracting agency or organization the contract was awarded by; (3) The date of the construction contract award and the contract award amount in dollars; (4) The date of the construction contract completion, and the final contract amount, in dollars; (5) A brief description of the construction contract scope of work; (6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Factor 1 SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement, provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors. FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR. To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve: A. Work as a prime under the same NAICS code as this solicitation (238220 Plumbing, Heating and Air Conditioning Contractors that was equal to, or greater than $600,000.00), that involved construction for an active hospital or medical facility, or similar healthcare facility construction. B Work of a dollar magnitude equal to, or greater than $600,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor. C. Work where the offeror self-performed at least Twenty-five percent (25%) of the cost of the project labor performed on site, using the offeror's own employees or employees of other eligible SDVOSB concerns IAW with 852.219-10. D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active hospital or medical facility, or similar healthcare facility construction. If an offeror chooses to submit experience that was not conducted at an active Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation. For each of the submitted Technical Construction Experience projects, provide the following information: (1) The name and location of the construction project. (2) The performance period, including the starting and completion dates. (3) The total cost of the project in dollars. (4) The percentage of total labor self-performed by the offeror's employees. (5) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor under NAICS Code 238220 involving construction work that was technically similar to the project work under this Solicitation. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners will receive no further consideration. FACTOR 3: TECHNICAL EXPERIENCE OF THE MECHANICAL SUBCONTRACTOR Offerors must provide evidence that the Mechanical subcontractor has the technical qualifications to self-perform and experience needed to meet the technical performance requirements of this project. To be evaluated as technical experience the information submitted by offerors must involve the following: A. Work under the NAICS code 238220, Plumbing, Heating, and Air Conditioning Contractors. B. Ability to meet the technical requirements of specification Division 23 Heating, Ventilating, and Air Conditioning (HVAC). C. Products or services of proposed manufacturer, suppliers and installers as follows: 1. Mechanical contractor is currently and regularly engaged in design, fabrication, and installation of HVAC systems for hospital and/or medical centers usage. 2. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of mechanical systems, to include duct work, within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact 3. Mechanical contractor has technical qualifications of at least five years of experience. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical works as required by contract documents. 4. Proposed Mechanical contractor shall submit a list of two or more prior hospital and/or medical center installations where all the equipment/material they propose to furnish on this project has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications. Include the names and addresses of the hospital and/or medical center and the names of the hospital and/or medical center and the point of contact. Also included shall be project cost of mechanical installation and project completion date. Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications. FACTOR 4. TECHNICAL QUALIFICATIONS OF PROPOSED KEY PERSONNEL To be technically acceptable under this factor, qualified offerors must submit a detailed resume of each key individual. This will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below. Project Manager and Superintendent cannot be the same person: (a.) Project Manager Must have a minimum of 5 years experience as a project manager must provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Note: Project Manager will be required to attend weekly project meetings in person at the station facilities office. (b). Quality Control manager Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). . (c.) On Site Safety Officer; must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer.; provide a list of safety training, which includes at a minimum life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). (d) On Site Superintendent: Must have minimum of 5 years experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number. The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars. The date of the construction contract completion, and the final contract amount, in dollars. A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of- contact; their current mailing address; phone number; and email address (if applicable). Note: On Site Superintendent will be required to attend weekly project meetings in person at the station facilities office and must be on site when work is being completed. Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications. FACTOR 5: PRIME CONTRACTOR SAFETY PLAN To be Technically Acceptable under this factor, Offerors must provide a construction safety plan: A. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines. B. The contractor s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impact patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations. d. PRICE PROPOSAL. Price is to be submitted on pages 5 and 6. Offerors must provide a price for each contract line item (bid item). In addition, offerors shall include a breakdown of material and labor costs, by specification division for each line item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Please use Appendix 1. Note: It is intended that award will be made on contract line item 1. 3. BASIS OF AWARD. VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Note that offers that are not technically acceptable cannot be selected, regardless of price. 4. SPECIAL CONTRACT REQUIREMENTS SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL 1. When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered will be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications. 2. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications. 5. CONTRACTOR S RESPONSIBILITY DETERMINATION A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award in accordance with the FAR part 9.104-1, VAAM M809.104-1 and M809.105. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. (END OF INSTRUCTIONS TO OFFERORS)","origin":"extract"},"notice_type":{"code":"o","label":"Solicitation"},"schema_version":1,"solicitation_number":"36C25525R0095","product_service_code":"Z2DA"},{"dates":{"posted":"2025-06-26","response_deadline":{"raw":"2025-07-07T15:00:00-05:00","utc":"2025-07-07T20:00:00Z","date":"2025-07-07","time":"15:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/9b507649bb514f6a829774cd743a0b78/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"Z2DA--657A5-25-101, Replace Chiller #1","agency":{"office":{"code":"36C255","name":"255-NETWORK CONTRACT OFFICE 15 (36C255)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT 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