# 589A5-23-186, Renovate Space for Oncology Canonical: https://abierto.us/opportunities/36c25525r0094 - Solicitation number: 36C25525R0094 - Notice type: Award notice (first published as presolicitation) - Status: Awarded to Guarantee Interiors, Inc. for $2,712,471.00 - Department: Department of Veterans Affairs - Contracting office: 255-Network Contract Office 15 (36C255) - NAICS: 236220 Commercial and Institutional Building Construction - Product or service code: Y1DA Construction Of Hospitals And Infirmaries - Set-aside: Service-disabled veteran-owned small business set-aside - County: Shawnee County (FIPS 20177). https://abierto.us/counties/shawnee-county-ks-20177 - City: Topeka. https://abierto.us/cities/topeka-ks-2071000 - First posted: May 14, 2025 - Last posted: September 12, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/06bd0ffa81e0464eb5b5372d575bb268/view ## Description PRE-PROPOSAL CONFERENCE OUTLINE PROJECT 36C25524R0127, 589A5-24-105 Replace Bldg 40 Blowdown, Veterans Administration Medical Center, Topeka 17 September 2024 Introduction Good morning, thank you for taking the time to attend this pre-bid conference. Today we will first discuss contractual issues, then we will discuss technical issues, entertain questions, and finally conduct a walk through of the areas. Before we cover the issues, let me first introduce myself and the Government staff. **CO Tim Parison COR Rex Fleming Alternate COR:** **Thomas Dow I. Contractual Issues 1. General:** **Project Title:** PROJECT 589A5-24-105 Replace Bldg 40 Blowdown,VAMC, Topeka (b) Magnitude of Project: Less Than $25,000 (c) Period of Performance: 30-days after receipt of notice to proceed. Site Visit Questions are due in writing to the Contracting Officer by 10:am central time on Thursday, 20 September 2024. The email address is listed in the solicitation and/or an amendment. Proposals are due, Tuesday 24 September 2024 at 2:00 PM at the NCO 15 office at 3450 S. 4th Street, Leavenworth, Kansas 66048-5014. If the proposal does not reach our office in time, it cannot be accepted for any reason. If the proposal is deliverd to the Leavenworth VA Medical Center, it cannot be accepted. Fax or electronically sent proposals are NOT acceptable. The project is 100% set aside for Service-Disabled Veteran Owned Small Business. The successful prime contractor will be required to perform no less than 15 percent of the construction labor. Award will be made using the LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Source selection process outlined in FAR Part 15. Please pay attention to the proposal submittal instructions of the solicitation package. The Government plans to award without discussions. Offerors must provide a breakdown of labor and material costs by division for each bid item in the solicitation. Failure to provide a breakdown of labor and materials with the proposal will render the proposal technically unacceptable. Failure to acknowledge any, and all amendments issued to this solicitation shall be cause for rejection of the offer. Failure to provide information is the most common reason for a proposal to fail technically. Offerors are encouraged to read the Factors for technical acceptability carefully. For example: Under Factor 4, with regards to the Safety Officer, the minimum standard for a Safety Officer includes: Life Safety, Scaffold Safety, OSHA 30, Fall Protection Training, Crane/Rigging Safety and the individual must have a minimum of 5 years of experience as a Safety Officer. If Offerors fail to mention one of these standards (OSHA 30 as an example), the proposal will fail technically. Offerors are responsible for providing the information requested in the solicitation for both price and technical factors. Failure to provide an adequate Contractor Safety Plan which addresses the minimum standards for compliance under Factor 4 can be a technical failure. The calculation of Self-Performed and/or Subcontracted Work must be provided with the Contractor proposal (bid). Failure to provide this will be a technical failure. The pre-award Contractor Safety and Environmental Record Evaluation Form must be provided with the proposal (bid). Failure to provide this information will be a technical failure. **2. Disclaimer Statements:** (a) Remarks and explanations at the conference shall not qualify the terms of the solicitation. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. **3. Bonds:** (a) A bid Bond in the amount of 20% must accompany your proposal. (b) After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued. **4. Buy American Act:** The solicitation is subject to the Buy American Act, and it generally requires the use of American made products. Please keep this in mind when you are providing product submittal data. **5. Davis-Bacon Act/ Service Contract Act:** All labor performed under this contract is subject to the Davis-Bacon Act and related labor laws, to include the payment of at least the amounts shown in the wage determination in the solicitation. **6. Other Contracting Topics:** (a) The purchase of material for this project is exempt from state sales tax. A Missouri Tax exempt certificate will be issues after contract award. (b) The contractor is expected to maintain insurance coverage during the contract period as directed in the specifications. (c) Progress payments will be made no later than 14 days after receipt of an acceptable invoice. (d) There are 2 important submittals that we need at contract start-up. They are the Schedule of Values, and a Construction Schedule. **6. Questions:** Are there any questions involving the general provisions of the solicitation pages? II. Technical Issues The Project Engineer will provide an overview of the project. After this, a walk through of the site will be held. ## Award on USAspending - Recipient: Guarantee Interiors, Inc. (UEI ZHRKJX5UGJY7) - Contract: 36C25525C0047, definitive contract - Obligated: $2,739,183.00 - Competition: Full and Open Competition After Exclusion of Sources, 2 offers received - Link: award number 36C25525C0047 equals the contract number; same awarding office 36C255 (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_36C25525C0047_3600_-NONE-_-NONE-/ ## Publications - May 14, 2025: Presolicitation, due June 24, 2025 at 3:00 PM EDT. Notice 38353a9104d54a3aabd846e179b0fc8a. https://sam.gov/workspace/contract/opp/38353a9104d54a3aabd846e179b0fc8a/view - May 14, 2025: Solicitation, due June 17, 2025 at 3:00 PM EDT. Notice 40676bb837ab4ba0adaadb1975cba82b. https://sam.gov/workspace/contract/opp/40676bb837ab4ba0adaadb1975cba82b/view - May 14, 2025: Solicitation, due June 17, 2025 at 3:00 PM EDT. Notice 454456ceae72420bb8b82333edb7821e. https://sam.gov/workspace/contract/opp/454456ceae72420bb8b82333edb7821e/view - May 14, 2025: Presolicitation, due June 17, 2025 at 3:00 PM EDT. Notice ad104cfd5a8c46898876de72c63fdd85. https://sam.gov/workspace/contract/opp/ad104cfd5a8c46898876de72c63fdd85/view - June 6, 2025: Solicitation, due June 17, 2025 at 3:00 PM EDT. Notice 349a4605af5340e7b299e6a77f021c49. https://sam.gov/workspace/contract/opp/349a4605af5340e7b299e6a77f021c49/view - June 6, 2025: Solicitation, due June 17, 2025 at 3:00 PM EDT. Notice d31cae7398ce48c3b67895fe462bd953. https://sam.gov/workspace/contract/opp/d31cae7398ce48c3b67895fe462bd953/view - June 16, 2025: Solicitation, due June 17, 2025 at 3:00 PM EDT. Notice 443a1f0c39484967b5a362af55be9001. https://sam.gov/workspace/contract/opp/443a1f0c39484967b5a362af55be9001/view - June 16, 2025: Solicitation, due June 17, 2025 at 3:00 PM EDT. Notice 5f9e3a7089104813a3f666a0380edbcf. https://sam.gov/workspace/contract/opp/5f9e3a7089104813a3f666a0380edbcf/view - September 12, 2025: Award notice. Notice 06bd0ffa81e0464eb5b5372d575bb268. https://sam.gov/workspace/contract/opp/06bd0ffa81e0464eb5b5372d575bb268/view ## Points of contact - Timothy Fitzgerald, Contract Specialist, TIMOTHY.FITZGERALD@VA.GOV, 913-946-1145 --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c25525r0094.