# Base YR (02/01/2025 - 01/31/2026) + 4 OYs Elekta Versa LINAC Service Support Canonical: https://abierto.us/opportunities/36c25225q0038 - Solicitation number: 36C25225Q0038 - Notice type: Special notice - Status: Awarded to Elekta Inc. for $459,263.70 - Department: Department of Veterans Affairs - Contracting office: 252-Network Contract Office 12 (36C252) - NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance - Product or service code: J065 Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies - County: Milwaukee County (FIPS 55079). https://abierto.us/counties/milwaukee-county-wi-55079 - City: Milwaukee. https://abierto.us/cities/milwaukee-wi-5553000 - First posted: October 15, 2024 - Last posted: March 18, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/be108a434be24824b01571425b1cd884/view ## Description Page 4 of 4 Page 1 of 2 Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Elekta, Inc. for two (2) Versa HD/ Linear Accelerator (LINAC) service support (serial numbers 156897 and 156896) located at the Clement J. Zabolocki VA Medical Center in Milwaukee, WI. Support consists of scheduled maintenance, unscheduled maintenance, software updates and upgrades, technical support, application support, remote support, and technology refresh obsolescence protection, for which Elekta, Inc., as the OEM, is the only authorized provider. This procurement is being conducted in accordance with FAR Part 13.5 Limited Source Justification Approval and no other vendor will satisfy agency requirements. The NAICS Code is 811210. This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 10/22/2024. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following: 1. A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c). 2. Proof vendor can purchase OEM parts. 3. Proof all technical personnel are OEM certified. 4. Proof vendor can utilize OEM s billable service, if using. 5. Proof vendor can abide by the required on-site response time of four (4) hours. Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Elekta, Inc. Capability statements shall be submitted by email only as an MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED. VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) ## Award on USAspending - Recipient: Elekta Inc. (UEI KASJPKCN5BM8) - Contract: 36C25225P0229, purchase order - Obligated: $990,519.56 - Competition: Not Competed, 1 offers received - Link: solicitation number 36C25225Q0038 equals the FPDS solicitation identifier; same awarding office 36C252 (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_36C25225P0229_3600_-NONE-_-NONE-/ ## Publications - October 15, 2024: Special notice, due October 22, 2024 at 11:00 AM EDT. Notice 0cbe39b31ea34c9296e89e7c7195fa17. https://sam.gov/workspace/contract/opp/0cbe39b31ea34c9296e89e7c7195fa17/view - March 18, 2025: Award notice. Notice 71e2f5df155d4fd2ba640417128d5e4f. https://sam.gov/workspace/contract/opp/71e2f5df155d4fd2ba640417128d5e4f/view - March 18, 2025: Special notice, due October 22, 2024 at 11:00 AM EDT. Notice be108a434be24824b01571425b1cd884. https://sam.gov/workspace/contract/opp/be108a434be24824b01571425b1cd884/view ## Points of contact - eileen.meyer@va.gov, Eileen Meyer, eileen.meyer@va.gov, 414-844-4800x43432 --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c25225q0038.