{"canonical":"https://abierto.us/opportunities/36c25224q0301","key":"36C25224Q0301","url":"https://abierto.us/opportunities/36c25224q0301","title":"J041--Joliet VFD Replacement pumps","solicitation_number":"36C25224Q0301","notice_type":"o","open":false,"response_deadline":"2024-04-12T16:00:00Z","first_posted":"2024-02-26","last_posted":"2024-04-09","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"252-NETWORK CONTRACT OFFICE 12 (36C252)","naics":"811310","psc":"J041","set_aside":"SDVOSBC","place_state":"IL","place_county":"17197","place_county_name":"Will County","place_city":"1738570","place_city_name":"Joliet","winner":null,"award_amount":null,"publications":[{"notice_id":"48551d53f0634ab1aa56bc35d2e5f9f1","title":"J041--Joliet VFD Replacement 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AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"53214","city":"MILWAUKEE","state":"WI","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-04-30","archive_type":"auto_custom"},"contacts":[{"name":"Debbie M Bruening","role":"primary","email":"debbie.bruening@va.gov","phone":"414-844-4802","title":"Contract Specialist"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"48551d53f0634ab1aa56bc35d2e5f9f1","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"4c418519a215448c7559f08e1921b8edae7aaf40cd020a617472e50fe3f96133","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"Page 3 of 3 SOURCES SOUGHT SYNOPSIS The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting market research to identify firms having an interest in and the resources to support a requirement for The goal of this project is to provide all the necessary equipment, management, labor, safety, travel, tools, materials, and supplies to replace the existing Variable Frequency Drives (VFDs), boiler feedwater pumps, and the addition of new condensate pumps at the Joliet VA CBOC located at 2000 Glenwood Avenue, Joliet, IL The result of this market research may contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. Included in the requirements: Contractor shall install three (3) condensate pumps at air handlers 5, 6, & 7. Contractor shall supply and install new high temperature condensate pumps. Contractor shall Install three (3) boiler feed water pumps and sequencer panel. Contractor shall supply and replace high temp feedwater pumps found in Joliet CBOC boiler building. The contractor shall replace VFDs. Existing power supply is 480 VAC. VFD Bypass must have BACnet communication. VFDs must be able to serially monitor amps, kWHrs, operating mode, etc. even in bypass mode. VFDs for Air Handling Units must be tied into fire shutdown, even during bypass operation and must shut down with Fire/Smoke alarm. Contractor shall supply and install new VFDs located in basement. One (1) 25 HP VFD w/bypass; One (1) 20 HP VFD w/bypass; Three (3) 10 HP VFD w/bypass. Contractor shall reintegrate to BAS system. Provide BACnet MS/TP communication to VFDs for monitoring only. Because Edward Hines Jr. VAMC and the Joliet CBOC locations are largely Johnson Controls (JCI) Facility Explorer BAS Systems, the Temperature Controls Contractor performing work shall be a JCI Authorized Building Controls Specialist (ABCS) with documentation from JCI stating that they are in good standing at the time of this proposal. Proof of the Contractor being an ABCS must be provided with their response to this RFP. Applications Engineers and Control Technicians shall have minimum 5 years controls experience and must have completed Basic and Advanced CCT and Basic and Advanced Niagara N4 with training certificates. Non-Proprietary Controls with further requirements to include: BACnet/SC (BACnet Secure Connect) THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your Company has the potential capability to perform these contract services, please provide the following information:1) Company name, address, email address, web site address, telephone number, and size and type of ownership for the company; 2) Tailored capability statements addressing the particulars of this effort, and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, companies should address the administrative and management structure of such arrangements; and 3) Confirmation your company can meet the Limitations of Subcontracting should they apply (see below) The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Based on the responses to this synopsis and other market research, this requirement may be set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) (limitation of subcontracting would apply), small businesses (limitations on subcontracting would apply) or procured through full and open competition. Limitations on Subcontracting 13 CFR §125.6 will apply to any procurement set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) or small businesses. 13 CFR §125.6 states: (a) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified acquisition threshold (as defined in the FAR at 48 CFR 2.101) in paragraph (a) introductory text; and an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that: (1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Before any small or large business can be awarded a federal contract, a contracting officer (CO) must affirmatively determine that the firm is responsible to perform the specific contract it is otherwise in line to receive. If an apparent small business successful offeror is denied a contract award because it lacks certain elements of responsibility, the CO will refer the matter to the Small Business Administration. Once a CO s referral is received by the SBA s area office, the SBA will then inform the small business of the CO s determination and offer it the opportunity to apply to the SBA for a Certificate of Competency by a specific date. Burden of proof is on the small business to demonstrate that it meets specific COC eligibility criteria. After award, if a CO or other VA officials determine a review of limitations on subcontracting compliance is warranted based upon reasonable information of possible noncompliance, a request for review will be submitted to VA s Subcontracting Compliance Review Program. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM CST on Friday March 1, 2024. All responses under this Sources Sought Notice must be emailed to debbie.bruening@va.gov telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.","origin":"extract"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"36C25224Q0301","place_of_performance":{"zip":"60435","city":{"name":"Joliet"},"state":{"code":"IL"},"street":"Joliet VA Medical Center CBOC 2000 Glenwood Avenue","country":{"code":"USA"}},"product_service_code":"J041"},{"dates":{"posted":"2024-03-28","response_deadline":{"raw":"2024-03-22T10:00:00-05:00","utc":"2024-03-22T15:00:00Z","date":"2024-03-22","time":"10:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/77ff69d4eaaf4d0988fe616498772ff8/view"},"naics":{"codes":["811310"],"primary":"811310"},"title":"J041--Joliet VFD Replacement pumps","agency":{"office":{"code":"36C252","name":"252-NETWORK CONTRACT OFFICE 12 (36C252)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"53214","city":"MILWAUKEE","state":"WI","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-05-21","archive_type":"auto_custom"},"contacts":[{"name":"Debbie M Bruening","role":"primary","email":"debbie.bruening@va.gov","phone":"414-844-4802","title":"Contract Specialist"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"77ff69d4eaaf4d0988fe616498772ff8","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"95b71bbb8c06535798794439c2b37f0cc8c58da32212a19fcc39d5b1502e6b2d","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"Contractor shall install three (3) condensate pumps at air handlers 5, 6, & 7. The contractor shall Install three (3) boiler feed water pumps and sequencer panel. The contractor shall replace VFDs. Existing power supply is 480 VAC. VFD Bypass must have BACnet communication.","origin":"extract"},"notice_type":{"code":"p","label":"Presolicitation"},"schema_version":1,"solicitation_number":"36C25224Q0301","place_of_performance":{"zip":"60435","city":{"name":"Joliet"},"street":"Joliet CBOC 1201 Eagle Street"},"product_service_code":"J041"},{"dates":{"posted":"2024-03-28","response_deadline":{"raw":"2024-03-22T10:00:00-05:00","utc":"2024-03-22T15:00:00Z","date":"2024-03-22","time":"10:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/db271c53d095445ca0f5c62a5b1008e7/view"},"naics":{"codes":["811310"],"primary":"811310"},"title":"J041--Joliet VFD Replacement pumps","agency":{"office":{"code":"36C252","name":"252-NETWORK CONTRACT OFFICE 12 (36C252)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"53214","city":"MILWAUKEE","state":"WI","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-05-21","archive_type":"auto_custom"},"contacts":[{"name":"Debbie Bruening","role":"primary","email":"debbie.bruening@va.gov","title":"Contract Specialist"}],"base_type":{"code":"p","label":"Presolicitation"},"notice_id":"db271c53d095445ca0f5c62a5b1008e7","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"e5417e24970b4d47a37480c79c9ac5308ca070aa06f81425e4b9c38913e6a39f","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE ______________________________ __________________________ ______________________________ __________________________ ______________________________ __________________________ CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals: CONTRACTOR: CONTRACTOR NAME _____________________________________ ADDRESS ________________________________________________ CITY-STATE-ZIP __________________________________________ POINT OF CONTACT/TITLE ________________________________ PHONE NUMBER ______________________________________ FAX NUMBER ______________________________________ E-MAIL ADDRESS ______________________________________ SAM UEI NO. ____________________________________________ CAGE CODE _____________________________________________ CONTRACTOR S PAST PERFORMANCE POINT OF CONTACT (IF DIFFERENT THAN ABOVE): NAME: __________________________________________ EMAIL ADDRESS:_________________________________ GOVERNMENT: SUSAN B. PASHOLK, CONTRACTING OFFICER DEBBIE M. BRUENING, CONTRACTING SPECIALIST CONTRACTING OFFICE CODE: 36C252 DEPARTMENT OF VETERANS AFFAIRS GREAT LAKES ACQUISITION CENTER 115 S. 84TH ST., STE 100 MILWAUKEE WI 53214 ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor s cost experience in performing the contract. (Note: The terms offeror and quoter are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.) SET-ASIDE (If any): See box 10 of STANDARD FORM 1449 SOLICITATION TIMELINE SUMMARY: SITE VISIT: It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.  SITE VISIT IS SCHEDULED FOR WEDNESDAY APRIL 3, 2024, AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR JASON SARENY AT THE MAIN ENTRANCE OF THE JOLIET CBOC. IF YOU ARE GOING TO BE AT THE SITE VISIT, PLEASE EMAIL GLAC CONTRACT SPECAILIST : debbie.bruening@va.gov AND COR michael.miler16@va.gov RFQ QUESTIONS: In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Specialist DEBBIE.BRUENING@va.gov no later than THURSDAY APRIL 4, 2024, AT 10AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties SOLICITATION CLOSES/QUOTES DUE: See box 8 of STANDARD FORM 1449 or most recent Amendment. SUBMISSION OF QUOTE: See 52.212-1 Instructions to Offerors Commercial Products and Commercial Services and addendum for specific instructions to offerors. CONTRACTING OFFICER AUTHORITY: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof. INVOICES: All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT (OCT 2018) Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) Payments shall be made in arrears upon receipt of a properly prepared invoice Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.  Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.  VA s Electronic Invoice Presentment and Payment System The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only. For assistance setting up e-Invoice, the below information is provided: * Tungsten Network e-Invoice Setup Information: 1-877-489-6135 * Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com * FSC e-Invoice Contact Information: 1-877-353-9791 * FSC e-invoice email: vafsccshd@va.gov  FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively the Contractor ), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court. Contractor is responsible to follow all on site facility policies All VA property is considered Federal property and all Federal laws are applicable. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.   All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. All contractor personnel are required to adhere to all VA rules and regulations. Smoking is prohibited on the entire campus, both inside and outside the VA Facility Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.  VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility. SECURITY & PRIVACY CONTROL: Flash Badge: Applies to common access to VA physical facilities only for a period of 180 consecutive or aggregate days or less in a 365-day period. All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access. Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.","origin":"extract"},"notice_type":{"code":"o","label":"Solicitation"},"schema_version":1,"solicitation_number":"36C25224Q0301","product_service_code":"J041"},{"dates":{"posted":"2024-04-05","response_deadline":{"raw":"2024-04-09T10:00:00-05:00","utc":"2024-04-09T15:00:00Z","date":"2024-04-09","time":"10:00:00","utc_offset_seconds":-18000}},"links":{"sam":"https://sam.gov/workspace/contract/opp/79d2a9fb3d0d44898205a1bd9642a562/view"},"naics":{"codes":["811310"],"primary":"811310"},"title":"J041--Joliet VFD Replacement pumps","agency":{"office":{"code":"36C252","name":"252-NETWORK CONTRACT OFFICE 12 (36C252)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"53214","city":"MILWAUKEE","state":"WI","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-05-09","archive_type":"auto_custom"},"contacts":[{"name":"Debbie Bruening","role":"primary","email":"debbie.bruening@va.gov","title":"Contract Specialist"}],"base_type":{"code":"o","label":"Solicitation"},"notice_id":"79d2a9fb3d0d44898205a1bd9642a562","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"425cf6b82d4d06247f3c0c499f44952366554e03455e7aba1d925dd07e25898f","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"Questions for Solicitation 36C25224Q0301 VFD replacements Question # 01: Please confirm the scope of work includes the sequencer panel. During site visit it was alluded to that the sequencer panel was already scheduled to be replaced under a separate solicitation. 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