# Award Notice - Janitorial Services Dayton VA Medical Center Canonical: https://abierto.us/opportunities/36c25025q0793 - Solicitation number: 36C25025Q0793 - Notice type: Award notice (first published as combined synopsis and solicitation) - Status: Awarded to TRFC Enterprises LLC for $387,004.62 - Department: Department of Veterans Affairs - Contracting office: 250-Network Contract Office 10 (36C250) - NAICS: 561720 Janitorial Services - Product or service code: S201 Custodial Janitorial Services - Set-aside: Service-disabled veteran-owned small business set-aside - Place of performance: Dayton, Ohio - County: Montgomery County (FIPS 39113). https://abierto.us/counties/montgomery-county-oh-39113 - City: Dayton. https://abierto.us/cities/dayton-oh-3921000 - First posted: July 29, 2025 - Last posted: September 4, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/e466e98a20734dac811efcc30de36862/view ## Description The purpose of this solicitation amendment is to provide answers to questions. To clarify Section3 & 4 - the government is providing everything for these services in the SOW to be accomplished- equipment, supplies, chemicals, paper consumables, etc.? Yes Please provide a list of the equipment that will be available for use during the during the contractors shift. Scrubbers, Burnishers, Extractors, Shop Vacs, mops, brooms, HKA Carts and vacuum cleaners. Please clarify that the contractor has priority use of the equipment during the shift. Patient Care has priority use of equipment, however vendor will have access to equipment. What is the course of action if equipment is not available for the contractor to use? Notify the COR Is bi-monthly twice a month, or every two weeks? Twice a month What is the square footage that requires carpet maintenance? Building Function Carpet Square Footage 115 Administrative 14,500 118 Chapel 5,350 126 Administrative 10,098 127 Administrative (Police) 6,375 128 Administrative 9,200 135 Administrative 1,875 143 Warehouse 0 302 Outpatient Clinical 44,200 305 Administrative 2,200 401 Administrative 20,425 408 Administrative 28,785 409 Administrative 33,880 411 Administrative/Kitchen 30,000 Total: 206,888 What is the square footage that requires stripping and waxing? Building Function Hard Surface Square Footage 115 Administrative 500 118 Chapel 50 126 Administrative 100 127 Administrative (Police) 2,000 128 Administrative 0 135 Administrative 0 143 Warehouse 0 302 Outpatient Clinical 0 305 Administrative 38,080 401 Administrative 1,075 408 Administrative 9,875 409 Administrative 14,520 411 Administrative/Kitchen 10,000 Total: 76,200 What times are preferred for the 2x a day restroom sanitation cleaning? Beginning of Shift and End of Shift We were informed that the chapel needs service only 2x week; if correct, please edit the SOW to reflect the change and what days should the service be provided/ Chapel will need to be cleaned every Monday and every Friday. Please adjust the square footage of the areas to be cleaned; the SOW has total building square footage, but was clarified during the site visit that the areas of responsibility square footage is considerably less. Building Function Effort Square Footage 115 Administrative 15,000 118 Chapel 5,400 126 Administrative 10,200 127 Administrative (Police) 8,500 128 Administrative 18,400 135 Administrative 7,500 143 Warehouse 27,000 302 Outpatient Clinical 52,000 305 Administrative 44,000 401 Administrative 21,500 408 Administrative 30,300 409 Administrative 48,400 411 Administrative/Kitchen 50,000 Total: 338,200 The buildings are far apart from each other, will golf carts be considered equipment and provided by the VA? No, golfcarts will not be provided by VA for vendor use. Being that the VA will be providing the equipment, how will the VA provide equipment in the buildings that don t have equipment currently assigned to it? Notify the COR to have equipment relocated to point of use. Please clarify the second bullet point in the instruction section: Please omit any PII for any person(s). Page 35, staffing plan and scheduling flexibility. Re. PII, we request that the staffing plan should not include any information that can be used to identify an individual personally. This includes, but is not limited to: Last Names Social Security Numbers Phone Numbers Email Addresses Home Addresses Dates of Birth Any other personal identifiers The purpose of this request is to ensure the privacy and security of individuals' personal information. Instead of providing specific personal details, please list the roles and the number of personnel required for each role. For example: 1 Manager 6 Janitors [Other roles as applicable] Who is the incumbent? There is no current incumbent. What is the current annual contract value? There is no active current contract. Can you confirm whether there are any anticipated follow-on contracting opportunities for these services after the base period, and if there is potential for extension or transition into a longer-term contract? Currently there are no plans for services after the initial BASE period of 6 months. If a longer duration contract is needed a separate solicitation will be released and awarded. Can you confirm whether there is a preferred or required number of personnel expected on site during the listed shift? No Are there any minimum staffing requirements per building?  No ## Award on USAspending - Recipient: TRFC Enterprises LLC (UEI YKEWW28JRMB8) - Contract: 36C25025P1619, purchase order - Obligated: $774,009.24 - Competition: Competed Under SAP, 28 offers received - Link: award number 36C25025P1619 equals the contract number; same awarding office 36C250 (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_36C25025P1619_3600_-NONE-_-NONE-/ ## Publications - July 29, 2025: Combined synopsis and solicitation, due August 22, 2025 at 1:30 PM EDT. Notice 50168c16875c4953ba683d78964d2ee4. https://sam.gov/workspace/contract/opp/50168c16875c4953ba683d78964d2ee4/view - August 6, 2025: Combined synopsis and solicitation, due August 22, 2025 at 1:30 PM EDT. Notice 6cefa133690347d096164d2aef7c1fd9. https://sam.gov/workspace/contract/opp/6cefa133690347d096164d2aef7c1fd9/view - August 7, 2025: Combined synopsis and solicitation, due August 22, 2025 at 1:30 PM EDT. Notice b6c19579146d41048eda31ec1c44e1bc. https://sam.gov/workspace/contract/opp/b6c19579146d41048eda31ec1c44e1bc/view - August 11, 2025: Combined synopsis and solicitation, due August 22, 2025 at 1:30 PM EDT. Notice 16b2f59ae15c45e88cad20376c87e79b. https://sam.gov/workspace/contract/opp/16b2f59ae15c45e88cad20376c87e79b/view - August 12, 2025: Combined synopsis and solicitation, due August 22, 2025 at 1:30 PM EDT. Notice 5caaa85994864961b6d882b21d253f1f. https://sam.gov/workspace/contract/opp/5caaa85994864961b6d882b21d253f1f/view - August 18, 2025: Combined synopsis and solicitation, due August 22, 2025 at 1:30 PM EDT. Notice de900064a275406099d3bad45911e8f9. https://sam.gov/workspace/contract/opp/de900064a275406099d3bad45911e8f9/view - September 4, 2025: Award notice. Notice e466e98a20734dac811efcc30de36862. https://sam.gov/workspace/contract/opp/e466e98a20734dac811efcc30de36862/view ## Points of contact - Josh Kovar, Contracting Officer, Joshua.Kovar@VA.gov --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c25025q0793.