{"canonical":"https://abierto.us/opportunities/36c25025q0793","key":"36C25025Q0793","url":"https://abierto.us/opportunities/36c25025q0793","title":"S201--Award Notice - Janitorial Services Dayton VA Medical Center","solicitation_number":"36C25025Q0793","notice_type":"a","open":false,"response_deadline":"2025-08-22T17:30:00Z","first_posted":"2025-07-29","last_posted":"2025-09-04","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"250-NETWORK CONTRACT OFFICE 10 (36C250)","naics":"561720","psc":"S201","set_aside":"SDVOSBC","place_state":"OH","place_county":"39113","place_county_name":"Montgomery County","place_city":"3921000","place_city_name":"Dayton","winner":"TRFC ENTERPRISES LLC","award_amount":"387004.62","publications":[{"notice_id":"50168c16875c4953ba683d78964d2ee4","title":"S201--Janitorial Services - Dayton VA Medical Center","solicitation_number":"36C25025Q0793","notice_type":"k","base_type":"k","posted":"2025-07-29","posted_at":null,"due_at":"2025-08-22T17:30:00Z","due_date":"2025-08-22","cancelled":null,"archived":null,"archive_date":"2025-10-21","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/50168c16875c4953ba683d78964d2ee4/view","enriched":false,"history":[]},{"notice_id":"6cefa133690347d096164d2aef7c1fd9","title":"S201--Janitorial Services - 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Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-10-21","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"50168c16875c4953ba683d78964d2ee4","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"bcd162a7e3b32e8ea25da1ae7f2abfc26e2234d5afcc57c6ce24720168b36267","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 25-12. This solicitation is set-aside for SBA Certified Service-Disabled Veteran Owned Small Businesses (SDVOSB), and will be competed in accordance with FAR 13, Simplified Acquisition Procedures. Offerors are to submit all items located in the Quote Preparation Instructions / Instructions to offerors. There is a site Visit scheduled, please see Site Visit section below. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services, with a small business size standard of $16.5 Million Dollars. The FSC/PSC is S201 - Housekeeping Custodial Janitorial. The Network Contracting Office (NCO-10) is seeking to purchase Janitorial Services for the Dayton VA Medical Center. All interested companies shall provide quotations for the following:","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25025Q0793","place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"street":"US Department of Veterans Affairs Dayton VA Medical Center Environmental Management Service 4100 W Third St"},"product_service_code":"S201"},{"dates":{"posted":"2025-08-06","response_deadline":{"raw":"2025-08-22T13:30:00-04:00","utc":"2025-08-22T17:30:00Z","date":"2025-08-22","time":"13:30:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/6cefa133690347d096164d2aef7c1fd9/view"},"naics":{"codes":["561720"],"primary":"561720"},"title":"S201--Janitorial Services - Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-10-21","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"6cefa133690347d096164d2aef7c1fd9","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"60e0ba59fb93306894cdbabf83610c39471c1a2f149dbfa85c37ba3f72195360","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"The purpose of this solicitation amendment is to answer questions from industry. Questions: Will there be a solicitation for base year plus 4 after this six (6) month requirement? At this time, this requirement is for a six (6) month period. The solicitation does include FAR 52.217-8, which allows for an extension if the Government requires services after the initial six (6) months. However, this extension is not guaranteed and would only be for a maximum of six months. Why is the Period of Performance limited to only six (6) months without any stated option periods? Please see Question 1 response Is this intended as a bridge contract to a longer-term requirement? Please see Question 1 response. Is there an upcoming recompete or consolidation effort for janitorial services at the Dayton VAMC? No, please see response to question 1 Given the short performance period, will there be flexibility in onboarding timelines and mobilization requirements post-award (e.g., onboarding, clearances, training)? Given the short performance period, we recognize the importance of ensuring a smooth and efficient onboarding process. Consequently, we will provide some flexibility in the timelines for onboarding, clearances, and training post-award. Our goal is to work collaboratively with awarded vendors to accommodate any reasonable adjustments needed to complete these requirements effectively. However, please note that onsite performance must commence on 9/1/2025. Are there currently any performance issues with the incumbent contractor that may have prompted the shortened solicitation period? There is no incumbent, the services are performed internally, however with the current hiring freeze and other challenges our staff requires additional assistance for a short duration of time. The RFP states the period of performance is from 9/1/25 2/28/26. Is this the extent of the work or will it have options to be extended? Please see question 1 response Who provides cleaning equipment, chemicals and supplies (Section 1.1 says Contractor provides, Section 3.1 & Section 4 says Government provides)? 1.1 Description of Services/introduction: shall now read; Contractor shall provide all management, and labor necessary to ensure that custodial services are performed at the Dayton VA Medical Center consisting of approximately 13 buildings (338,200 SQ Ft.) in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. The Contractor shall perform cleaning services in administrative, after-hour clinics and common areas. Minimum cleaning frequencies   are established in Appendix A, Veterans Affairs Custodial Task Frequency. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, HAF standards, instructions, and commercial practices. Are there onsite accommodations to launder mop heads? No, there are currently no onsite laundering facilities.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25025Q0793","place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"state":{"code":"OH"},"street":"US Department of Veterans Affairs Dayton VA Medical Center EMS Department 4100 West Third Street","country":{"code":"USA"}},"product_service_code":"S201"},{"dates":{"posted":"2025-08-07","response_deadline":{"raw":"2025-08-22T13:30:00-04:00","utc":"2025-08-22T17:30:00Z","date":"2025-08-22","time":"13:30:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/b6c19579146d41048eda31ec1c44e1bc/view"},"naics":{"codes":["561720"],"primary":"561720"},"title":"S201--Janitorial Services - Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-10-21","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"b6c19579146d41048eda31ec1c44e1bc","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"ed3994c0e22b411931b0ff09550d1d824cb59ce2fff658b9f851efe3c30bfb32","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"The purpose of this solicitation amendment is to answer questions from industry and to update the estimated period of performance start and end dates. Questions: The current period of performance is 6 months. Is this procurement an extension or bridge of the current award for the incumbent contractor?  No, this is not an extension or a bridge of the current award. There is no active contract for Janitorial Services currently at Dayton VA Medical Center. Based on the period of performance being for six months, is the Dayton VAMC building in the process of being sold or decommissioned?  No, please see Amendment 1 Question #6 Supplemental Insurance Requirements: General Liability Insurance: The solicitation states that Contractors must have at least $100,000 of Workers' compensation and employers' liability. As Ohio is a state that requires employers purchase Workers compensation insurance through the State of Ohio and not through private insurance companies, can offerors submit their current insurance policies, and then provide the policy through the State of Ohio within 10 days of contract award? The Government can accept your current general liability from any state as part of your proposal submission. However, you will be required to provide proof of Workers' Compensation insurance as mandated by the State of Ohio prior to contract award. We will issue an apparent successful offeror email to the selected vendor. Then the Apparent Successful Offeror will then have 10 Calendar days to provide proof of insurance to the Contracting Officer to be awarded the contract. If the Contracting Officer does not receive proof of insurance then we will move on to the next vendor. What is the contract number that the current incumbent is working under. Please refer to question 1, above. What is the overall plan once the six-month period of performance is completed, will there be a follow-on contract for a longer period of performance? Any context for the short period of performance would be helpful for SDVOSBs as they consider expending the required resources for a submission response. The plan for any follow-on contracts has yet to be determined, Please see responses from amendment 1 Question # 1 and Question # 6. During the upcoming site visit, will the offerors be allowed to ask questions or will all questions need to be submitted to the Contracting Officer after the site visit? During the site visit, the Site Point of Contact (POC) will address any questions that can be answered with information provided in the Performance Work Statement (PWS). This will help to ensure that all offerors receive consistent information. However, for any questions that are not addressed in the PWS or require further clarification, we ask that these questions be emailed to the Contracting Officer prior to the Q&A deadline. This will allow us provide comprehensive and uniform responses for all potential offerors. Estimated Period of Performance Start Date: The estimated start date for this requirement is hereby changed to September 22, 2025. Any period of performance listed in the solicitation, schedule, amendments, or other publicized documents shall now reflect the new start date of September 22, 2025. The period of performance is still 6 months in total duration, with an estimated end date of March 21, 2026.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25025Q0793","place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"state":{"code":"OH"},"street":"US Department of Veterans Affairs Dayton VA Medical Center EMS Department 4100 West Third Street","country":{"code":"USA"}},"product_service_code":"S201"},{"dates":{"posted":"2025-08-11","response_deadline":{"raw":"2025-08-22T13:30:00-04:00","utc":"2025-08-22T17:30:00Z","date":"2025-08-22","time":"13:30:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/16b2f59ae15c45e88cad20376c87e79b/view"},"naics":{"codes":["561720"],"primary":"561720"},"title":"S201--Janitorial Services - Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-10-21","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"16b2f59ae15c45e88cad20376c87e79b","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"1dfe60a0ce541e1bc11b3c3337ec3e2b6190790f1b18f269906f02184f722948","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"The purpose of this solicitation amendment is to update the Site Visit Information to add approximately 1 hour to the site visit and other information. The site visit is hereby scheduled to the following: SITE VISIT: It is strongly suggested and expected that the offeror inspect the campuses to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. A site visit is not a requirement to offer a quote. The Government has allocated the following Date/Times for site visits. All prospective quoters shall check in with Police Services to obtain a visitor s badge. All prospective quoters shall follow Covid Protocols as directed by VA / CDC guidance. All times below are EST. Dayton VA Medical Center | 8/14/2025 | 10:00 AM 12:00 PM (2 Hours) 4100 West Third Street, Dayton, OH 45428-9000 All Visitors Must check in with Police Services Building 127 After Checked in With Police Services please go to Building 408, Room 208B to meet with Site POC, Will Large. All companies shall sign-in for this site visit upon reaching Building 408. All participants shall arrive at building 408, room 208B by 10:00 AM EST as the tour will commence at 10:10 AM EST. Any participants that arrive after the tour has started may not be accepted.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25025Q0793","place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"state":{"code":"OH"},"street":"US Department of Veterans Affairs Dayton VA Medical Center EMS Department 4100 West Third Street","country":{"code":"USA"}},"product_service_code":"S201"},{"dates":{"posted":"2025-08-12","response_deadline":{"raw":"2025-08-22T13:30:00-04:00","utc":"2025-08-22T17:30:00Z","date":"2025-08-22","time":"13:30:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/5caaa85994864961b6d882b21d253f1f/view"},"naics":{"codes":["561720"],"primary":"561720"},"title":"S201--Janitorial Services - Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-10-21","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"5caaa85994864961b6d882b21d253f1f","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"1de1bdec32ff3f4b1eced467d1f0e3f07145cef3530cb350f260b345b3c570c8","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"The purpose of this solicitation amendment is to update the Site Visit Information to adjust the meeting location as it has recently been changed. The site visit is hereby scheduled to the following: SITE VISIT: It is strongly suggested and expected that the offeror inspect the campuses to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. A site visit is not a requirement to offer a quote. The Government has allocated the following Date/Times for site visits. All prospective quoters shall check in with Police Services to obtain a visitor s badge. All prospective quoters shall follow Covid Protocols as directed by VA / CDC guidance. All times below are EST. Dayton VA Medical Center | 8/14/2025 | 10:00 AM 12:00 PM (2 Hours) 4100 West Third Street, Dayton, OH 45428-9000 All Visitors Must check in with Police Services building 127 After Checked in With Police Services please go to building 128, room 108 to meet with Site POC, Will Large. All companies shall sign-in for this site visit upon reaching Building 128. All participants shall arrive at building 128, room 108 by 10:00 AM EST as the tour will commence at 10:10 AM EST. Any participants that arrive after the tour has started may not be accepted.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25025Q0793","place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"state":{"code":"OH"},"street":"US Department of Veterans Affairs Dayton VA Medical Center EMS Department 4100 West Third Street","country":{"code":"USA"}},"product_service_code":"S201"},{"dates":{"posted":"2025-08-18","response_deadline":{"raw":"2025-08-22T13:30:00-04:00","utc":"2025-08-22T17:30:00Z","date":"2025-08-22","time":"13:30:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/de900064a275406099d3bad45911e8f9/view"},"naics":{"codes":["561720"],"primary":"561720"},"title":"S201--Janitorial Services - Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-10-21","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"de900064a275406099d3bad45911e8f9","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"5bd5b5edc6afb5899249425da89a20ded011d0b32260d82b6b17ae4b46ac1ada","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"description":{"text":"The purpose of this solicitation amendment is to provide answers to questions. To clarify Section3 & 4 - the government is providing everything for these services in the SOW to be accomplished- equipment, supplies, chemicals, paper consumables, etc.? Yes Please provide a list of the equipment that will be available for use during the during the contractors shift. Scrubbers, Burnishers, Extractors, Shop Vacs, mops, brooms, HKA Carts and vacuum cleaners. Please clarify that the contractor has priority use of the equipment during the shift. Patient Care has priority use of equipment, however vendor will have access to equipment. What is the course of action if equipment is not available for the contractor to use? Notify the COR Is bi-monthly twice a month, or every two weeks? Twice a month What is the square footage that requires carpet maintenance? Building Function Carpet Square Footage 115 Administrative 14,500 118 Chapel 5,350 126 Administrative 10,098 127 Administrative (Police) 6,375 128 Administrative 9,200 135 Administrative 1,875 143 Warehouse 0 302 Outpatient Clinical 44,200 305 Administrative 2,200 401 Administrative 20,425 408 Administrative 28,785 409 Administrative 33,880 411 Administrative/Kitchen 30,000 Total: ------------------------------ 206,888 What is the square footage that requires stripping and waxing? Building Function Hard Surface Square Footage 115 Administrative 500 118 Chapel 50 126 Administrative 100 127 Administrative (Police) 2,000 128 Administrative 0 135 Administrative 0 143 Warehouse 0 302 Outpatient Clinical 0 305 Administrative 38,080 401 Administrative 1,075 408 Administrative 9,875 409 Administrative 14,520 411 Administrative/Kitchen 10,000 Total: ------------------------------ 76,200 What times are preferred for the 2x a day restroom sanitation cleaning? Beginning of Shift and End of Shift We were informed that the chapel needs service only 2x week; if correct, please edit the SOW to reflect the change and what days should the service be provided/ Chapel will need to be cleaned every Monday and every Friday. Please adjust the square footage of the areas to be cleaned; the SOW has total building square footage, but was clarified during the site visit that the areas of responsibility square footage is considerably less. Building Function Effort Square Footage 115 Administrative 15,000 118 Chapel 5,400 126 Administrative 10,200 127 Administrative (Police) 8,500 128 Administrative 18,400 135 Administrative 7,500 143 Warehouse 27,000 302 Outpatient Clinical 52,000 305 Administrative 44,000 401 Administrative 21,500 408 Administrative 30,300 409 Administrative 48,400 411 Administrative/Kitchen 50,000 Total: ------------------------------ 338,200 The buildings are far apart from each other, will golf carts be considered equipment and provided by the VA? No, golfcarts will not be provided by VA for vendor use. Being that the VA will be providing the equipment, how will the VA provide equipment in the buildings that don t have equipment currently assigned to it? Notify the COR to have equipment relocated to point of use. Please clarify the second bullet point in the instruction section: Please omit any PII for any person(s). Page 35, staffing plan and scheduling flexibility. Re. PII, we request that the staffing plan should not include any information that can be used to identify an individual personally. This includes, but is not limited to: Last Names Social Security Numbers Phone Numbers Email Addresses Home Addresses Dates of Birth Any other personal identifiers The purpose of this request is to ensure the privacy and security of individuals' personal information. Instead of providing specific personal details, please list the roles and the number of personnel required for each role. For example: 1 Manager 6 Janitors [Other roles as applicable] Who is the incumbent? There is no current incumbent. What is the current annual contract value? There is no active current contract. Can you confirm whether there are any anticipated follow-on contracting opportunities for these services after the base period, and if there is potential for extension or transition into a longer-term contract? Currently there are no plans for services after the initial BASE period of 6 months. If a longer duration contract is needed a separate solicitation will be released and awarded. Can you confirm whether there is a preferred or required number of personnel expected on site during the listed shift? No Are there any minimum staffing requirements per building?  No","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C25025Q0793","place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"state":{"code":"OH"},"street":"US Department of Veterans Affairs Dayton VA Medical Center EMS Department 4100 West Third Street","country":{"code":"USA"}},"product_service_code":"S201"},{"award":{"date":"2025-09-04","amount":"387004.62","number":"36C25025P1619","awardee":{"raw":"TRFC ENTERPRISES LLC SAN DIMAS 91773","name":"TRFC ENTERPRISES LLC SAN DIMAS 91773"}},"dates":{"posted":"2025-09-04","award_date":"2025-09-04"},"links":{"sam":"https://sam.gov/workspace/contract/opp/e466e98a20734dac811efcc30de36862/view"},"naics":{"codes":["561720"],"primary":"561720"},"title":"S201--Award Notice - Janitorial Services Dayton VA Medical Center","agency":{"office":{"code":"36C250","name":"250-NETWORK CONTRACT OFFICE 10 (36C250)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2025-11-03","archive_type":"auto_custom"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"e466e98a20734dac811efcc30de36862","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2025_archived_opportunities.csv","etag":"\"d47226e3d2c6545974b252e103f82b34-139\"","fetched_at":"2026-09-16T17:45:50.850439Z","row_sha256":"3522835423f347de05d9a092b58d9bcf7c6cff9f97cd3590c54d23c9f6c20c9b","last_modified":"2026-09-13T14:49:20Z"},"updated_at":"2026-09-16T17:45:50.850439Z","first_seen_at":"2026-09-16T17:45:50.850439Z"},"notice_type":{"code":"a","label":"Award Notice"},"schema_version":1,"solicitation_number":"36C25025Q0793","product_service_code":"S201"}],"due_at":"2025-08-22T17:30:00Z","due_date":"2025-08-22","closes_at":"2025-08-22T17:30:00Z","awardable":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C250","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","state":"OH","county":"39113","county_name":"Montgomery County","city":"3921000","city_name":"Dayton","country":"USA","winner_key":"YKEWW28JRMB8","amount":"387004.62","linked_awards":7,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"de900064a275406099d3bad45911e8f9","description":{"text":"The purpose of this solicitation amendment is to provide answers to questions. To clarify Section3 & 4 - the government is providing everything for these services in the SOW to be accomplished- equipment, supplies, chemicals, paper consumables, etc.? Yes Please provide a list of the equipment that will be available for use during the during the contractors shift. Scrubbers, Burnishers, Extractors, Shop Vacs, mops, brooms, HKA Carts and vacuum cleaners. Please clarify that the contractor has priority use of the equipment during the shift. Patient Care has priority use of equipment, however vendor will have access to equipment. What is the course of action if equipment is not available for the contractor to use? Notify the COR Is bi-monthly twice a month, or every two weeks? Twice a month What is the square footage that requires carpet maintenance? Building Function Carpet Square Footage 115 Administrative 14,500 118 Chapel 5,350 126 Administrative 10,098 127 Administrative (Police) 6,375 128 Administrative 9,200 135 Administrative 1,875 143 Warehouse 0 302 Outpatient Clinical 44,200 305 Administrative 2,200 401 Administrative 20,425 408 Administrative 28,785 409 Administrative 33,880 411 Administrative/Kitchen 30,000 Total: ------------------------------ 206,888 What is the square footage that requires stripping and waxing? Building Function Hard Surface Square Footage 115 Administrative 500 118 Chapel 50 126 Administrative 100 127 Administrative (Police) 2,000 128 Administrative 0 135 Administrative 0 143 Warehouse 0 302 Outpatient Clinical 0 305 Administrative 38,080 401 Administrative 1,075 408 Administrative 9,875 409 Administrative 14,520 411 Administrative/Kitchen 10,000 Total: ------------------------------ 76,200 What times are preferred for the 2x a day restroom sanitation cleaning? Beginning of Shift and End of Shift We were informed that the chapel needs service only 2x week; if correct, please edit the SOW to reflect the change and what days should the service be provided/ Chapel will need to be cleaned every Monday and every Friday. Please adjust the square footage of the areas to be cleaned; the SOW has total building square footage, but was clarified during the site visit that the areas of responsibility square footage is considerably less. Building Function Effort Square Footage 115 Administrative 15,000 118 Chapel 5,400 126 Administrative 10,200 127 Administrative (Police) 8,500 128 Administrative 18,400 135 Administrative 7,500 143 Warehouse 27,000 302 Outpatient Clinical 52,000 305 Administrative 44,000 401 Administrative 21,500 408 Administrative 30,300 409 Administrative 48,400 411 Administrative/Kitchen 50,000 Total: ------------------------------ 338,200 The buildings are far apart from each other, will golf carts be considered equipment and provided by the VA? No, golfcarts will not be provided by VA for vendor use. Being that the VA will be providing the equipment, how will the VA provide equipment in the buildings that don t have equipment currently assigned to it? Notify the COR to have equipment relocated to point of use. Please clarify the second bullet point in the instruction section: Please omit any PII for any person(s). Page 35, staffing plan and scheduling flexibility. Re. PII, we request that the staffing plan should not include any information that can be used to identify an individual personally. This includes, but is not limited to: Last Names Social Security Numbers Phone Numbers Email Addresses Home Addresses Dates of Birth Any other personal identifiers The purpose of this request is to ensure the privacy and security of individuals' personal information. Instead of providing specific personal details, please list the roles and the number of personnel required for each role. For example: 1 Manager 6 Janitors [Other roles as applicable] Who is the incumbent? There is no current incumbent. What is the current annual contract value? There is no active current contract. Can you confirm whether there are any anticipated follow-on contracting opportunities for these services after the base period, and if there is potential for extension or transition into a longer-term contract? Currently there are no plans for services after the initial BASE period of 6 months. If a longer duration contract is needed a separate solicitation will be released and awarded. Can you confirm whether there is a preferred or required number of personnel expected on site during the listed shift? No Are there any minimum staffing requirements per building?  No","html":null,"origin":"extract"},"contacts":[{"name":"Josh Kovar","role":"primary","email":"Joshua.Kovar@VA.gov","title":"Contracting Officer"}],"place_of_performance":{"zip":"45428","city":{"name":"Dayton"},"state":{"code":"OH"},"street":"US Department of Veterans Affairs Dayton VA Medical Center EMS Department 4100 West Third Street","country":{"code":"USA"}},"office_address":{"zip":"45428","city":"DAYTON","state":"OH","country":"USA"},"naics_codes":["561720"],"award":null,"attachments":[],"awards":[{"award_key":"CONT_AWD_36C25025P1619_3600_-NONE-_-NONE-","permalink":"https://www.usaspending.gov/award/CONT_AWD_36C25025P1619_3600_-NONE-_-NONE-/","piid":"36C25025P1619","parent_piid":null,"award_type":"PURCHASE ORDER","vendor_key":"YKEWW28JRMB8","recipient_name":"TRFC ENTERPRISES LLC","recipient_uei":"YKEWW28JRMB8","recipient_cage":"9XP40","recipient_city":"SAN DIMAS","recipient_state":"CA","sub_name":"Department of Veterans Affairs","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","office_key":"o-36C250","first_action_date":"2025-09-04","last_action_date":"2026-02-26","actions":2,"obligated":"774009.24","current_total_value":"774009.24","potential_total_value":"774009.24","naics":"561720","psc":"S201","extent_competed":"COMPETED UNDER SAP","set_aside":"SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE","offers_received":28,"description":"JANITORIAL SERVICES - DAYTON VA MEDICAL CENTER (SHORT TERM CONTRACT)","method":"piid","confidence":"high","evidence":["award number 36C25025P1619 equals the contract number","same awarding office 36C250"],"opportunity_key":null,"opportunity_title":null}],"related":[{"key":"36C25026Q0604","latest_notice_id":"eea781648c884c868fed8ba70238cc8e","title":"Lock Out – Tag Out (LOTO) Services at Chillicothe VAMC - Chillicothe, OH","solicitation_number":"36C25026Q0604","notice_type":"k","first_type":"k","first_posted":"2026-09-04","last_posted":"2026-09-15","notices":6,"due_at":"2026-09-17T19:00:00Z","due_date":"2026-09-17","closes_at":"2026-09-17T19:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C250","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","naics":"541690","psc":"R425","set_aside":"SDVOSBC","state":"OH","county":"39141","county_name":"Ross County","city":"3914184","city_name":"Chillicothe","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"},{"key":"36C25026Q1017","latest_notice_id":"076c20f09c004a1e89d0ab892eb764e5","title":"Air Compressor and Desiccant Unit, IND","solicitation_number":"36C25026Q1017","notice_type":"k","first_type":"k","first_posted":"2026-09-11","last_posted":"2026-09-11","notices":1,"due_at":"2026-09-17T20:00:00Z","due_date":"2026-09-17","closes_at":"2026-09-17T20:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C250","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","naics":"333912","psc":"4310","set_aside":"SBA","state":"IN","county":"18097","county_name":"Marion County","city":"1836003","city_name":"Indianapolis","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"},{"key":"36C25026Q0974","latest_notice_id":"84319e5ae3ab4134b74c558cdbda1732","title":"Smoke and Fire Damper Inspection","solicitation_number":"36C25026Q0974","notice_type":"k","first_type":"k","first_posted":"2026-09-08","last_posted":"2026-09-08","notices":1,"due_at":"2026-09-18T18:00:00Z","due_date":"2026-09-18","closes_at":"2026-09-18T18:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C250","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","naics":"541350","psc":"H312","set_aside":"SDVOSBC","state":"OH","county":"39113","county_name":"Montgomery County","city":"3921000","city_name":"Dayton","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"},{"key":"36C25027Q0001","latest_notice_id":"5cc07e2eb05e40e08bef07eef2b22b52","title":"G004--Intensive Outpatient Program (IOP) Beds to be located in Summit County, OH","solicitation_number":"36C25027Q0001","notice_type":"o","first_type":"p","first_posted":"2026-08-20","last_posted":"2026-09-04","notices":3,"due_at":"2026-09-18T18:00:00Z","due_date":"2026-09-18","closes_at":"2026-09-18T18:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C250","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","naics":"623220","psc":"G004","set_aside":null,"state":null,"county":null,"county_name":null,"city":null,"city_name":null,"country":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"},{"key":"36C25026Q0430","latest_notice_id":"766b9f110f6c4c7497f88dec75ddb829","title":"H946--Sterile Processing Water Quality Chillicothe VA Medical Center","solicitation_number":"36C25026Q0430","notice_type":"k","first_type":"r","first_posted":"2026-08-27","last_posted":"2026-09-14","notices":3,"due_at":"2026-09-18T19:00:00Z","due_date":"2026-09-18","closes_at":"2026-09-18T19:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C250","office_name":"250-NETWORK CONTRACT OFFICE 10 (36C250)","naics":"221310","psc":"H946","set_aside":"SDVOSBC","state":"OH","county":"39141","county_name":"Ross County","city":"3914184","city_name":"Chillicothe","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"}]}