# Replacement Freezers & Coolers RFQ SB Set Aside Canonical: https://abierto.us/opportunities/36c24925q0437 - Solicitation number: 36C24925Q0437 - Notice type: Presolicitation - Status: Awarded to Collaborating Techs LLC - Department: Department of Veterans Affairs - Contracting office: 249-Network Contract Office 9 (36C249) - NAICS: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance - Product or service code: J041 Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment - Set-aside: Total small business set-aside - Place of performance: Nashville, Tennessee - County: Davidson County (FIPS 47037). https://abierto.us/counties/davidson-county-tn-47037 - City: Nashville-Davidson. https://abierto.us/cities/nashville-davidson-tn-4752006 - First posted: August 19, 2025 - Last posted: August 27, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/29165cb20afb4d95a4e94cd0cb2534dd/view ## Description THIS IS A PRESOLICITATION NOTICE The Department of Veterans Affairs, Network Contracting Office 9, on behalf of the Tennessee Valley Healthcare System (TVHS) located at 1310 24th Ave South Nashville, TN 37212, anticipates issuing a solicitation Request for Quotation (RFQ) on or about 08/19/2025 to request quotes for a single award open market purchase order with an anticipated award date of 10/27/2025 for replacement freezers and coolers for the VA Medical Center. **SET-ASIDE:** **Small Business Set Aside NAICS Code:** 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) **Repair and Maintenance SBA SIZE STANDARD:** $12.5 Million PSC: J041 Maintenance, Repair, and Rebuilding of Equipment Refrigeration, Air Conditioning, and Air Circulating Equipment DESCRIPTION: The Tennessee Valley Healthcare System (TVHS) in Nashville, TN has a requirement for Replacement Kitchen Equipment due to aging and wornout equipment: Main Kitchen Freezer, Room D121; Main Kitchen Walk-in Milk Cooler, Room D101; Rear Walk-in Cooler, Room D101-G; Canteen Walk-in Cooler, Room E109; and Canteen Walk-in Freezer, Room E109. **PERIOD OF PERFORMANCE:** The period of performance will be from the award date, which is estimated on or about 10/27/2025 through 02/01/2026. **IMPORTANT NOTICE:** 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020) (a) Definition. Small business concern, as used in this clause (1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103. (b) Applicability. This clause applies only to (1) Contracts that have been totally set aside for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. ## Award on USAspending - Recipient: Collaborating Techs LLC (UEI L97MGKCN5PJ9) - Contract: 36C24925P0842, purchase order - Obligated: $334,390.50 - Competition: Full and Open Competition After Exclusion of Sources, 6 offers received - Link: solicitation number 36C24925Q0437 equals the FPDS solicitation identifier; same awarding office 36C249 (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_36C24925P0842_3600_-NONE-_-NONE-/ ## Publications - August 19, 2025: Presolicitation, due August 29, 2025 at 5:00 PM EDT. Notice 9fe1d593b5634b7e9caace9c967bd98c. https://sam.gov/workspace/contract/opp/9fe1d593b5634b7e9caace9c967bd98c/view - August 19, 2025: Presolicitation, due August 29, 2025 at 5:00 PM EDT. Notice d53feb78343c4925a6e6f7c0027505bf. https://sam.gov/workspace/contract/opp/d53feb78343c4925a6e6f7c0027505bf/view - August 21, 2025: Presolicitation, due August 29, 2025 at 5:00 PM EDT. Notice d5c48d9da6704056b4950dacf31f03b5. https://sam.gov/workspace/contract/opp/d5c48d9da6704056b4950dacf31f03b5/view - August 26, 2025: Presolicitation, due August 29, 2025 at 5:00 PM EDT. Notice a747214ce3bf4e97a478e0b9e27e031a. https://sam.gov/workspace/contract/opp/a747214ce3bf4e97a478e0b9e27e031a/view - August 27, 2025: Presolicitation, due August 29, 2025 at 5:00 PM EDT. Notice 29165cb20afb4d95a4e94cd0cb2534dd. https://sam.gov/workspace/contract/opp/29165cb20afb4d95a4e94cd0cb2534dd/view ## Points of contact - Kristie Collins, Contract Specialist, Kristie.Collins@va.gov, 423-111-1111 --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c24925q0437.