{"canonical":"https://abierto.us/opportunities/36c24824q1373","key":"36C24824Q1373","url":"https://abierto.us/opportunities/36c24824q1373","title":"R614--MIA & WPB Shredding Services","solicitation_number":"36C24824Q1373","notice_type":"k","open":false,"response_deadline":"2024-08-01T20:00:00Z","first_posted":"2024-07-19","last_posted":"2024-07-29","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"248-NETWORK CONTRACT OFFICE 8 (36C248)","naics":"561990","psc":"R614","set_aside":"SDVOSBC","place_state":"FL","place_county":"12099","place_county_name":"Palm Beach County","place_city":"1276600","place_city_name":"West Palm Beach","winner":"DUNLAP GOVERNMENT SOLUTIONS, LLC","award_amount":null,"publications":[{"notice_id":"771c5cdb8e654684b790ca505d9dfa9b","title":"R614--MIA & WPB Shredding Shredding Services","solicitation_number":"36C24824Q1373","notice_type":"k","base_type":"k","posted":"2024-07-19","posted_at":null,"due_at":"2024-07-29T20:00:00Z","due_date":"2024-07-29","cancelled":null,"archived":null,"archive_date":"2024-09-27","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/771c5cdb8e654684b790ca505d9dfa9b/view","enriched":false,"history":[]},{"notice_id":"67b49a18ba0744258ae66a12421d891e","title":"R614--MIA & WPB Shredding Services","solicitation_number":"36C24824Q1373","notice_type":"k","base_type":"k","posted":"2024-07-29","posted_at":null,"due_at":"2024-08-01T20:00:00Z","due_date":"2024-08-01","cancelled":null,"archived":null,"archive_date":"2024-09-30","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/67b49a18ba0744258ae66a12421d891e/view","enriched":false,"history":[]}],"latest_notice_id":"67b49a18ba0744258ae66a12421d891e","first_type":"k","notices":[{"dates":{"posted":"2024-07-19","response_deadline":{"raw":"2024-07-29T16:00:00-04:00","utc":"2024-07-29T20:00:00Z","date":"2024-07-29","time":"16:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/771c5cdb8e654684b790ca505d9dfa9b/view"},"naics":{"codes":["561990"],"primary":"561990"},"title":"R614--MIA & WPB Shredding Shredding Services","agency":{"office":{"code":"36C248","name":"248-NETWORK CONTRACT OFFICE 8 (36C248)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"33637","city":"TAMPA","state":"FL","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-09-27","archive_type":"auto_custom"},"contacts":[{"name":"Kari Jeanlouis-Haliburton","role":"primary","email":"kari.jeanlouis-haliburton@va.gov","phone":"561-422-1278","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"771c5cdb8e654684b790ca505d9dfa9b","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"874e6feb9b7235ee6942de8fa33eb217dcd6dcc743c493136911564f4d722df5","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"COMBINED SYNOPSIS/SOLICITATION The Miami VA Medical Center located at 1201 NW 16th Street, Miami, FL 33125 and West Palm Beach VA Medical Center located at 7305 N Military Trail, West Palm Beach, FL 33410 both have a requirement for sensitive document/pill bottle destruction. The attached Performance Work Statements shall be adhered to. This is a combined synopsis/solicitation, Request for Quotation (RFQ), for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written separate solicitation will not be issued. This solicitation is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). To be eligible for award quoter must be verified in Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov) prior to the closing date and time of the RFQ and at the time of award. The applicable North American Industry Classification System (NAICS) Code and size standard are 561990 All other Support Services and 16.5 Million dollars, respectively. FAR 52.212-2, Evaluation - Commercial Items is applicable to this procurement. This requirement will be awarded to a responsible contractor whose proposal represents the best value to the Government, considering price, technical factors, and past performance. Comparative evaluations will be used to evaluate offerors as prescribed in FAR 13.5. All offerors must be registered in System for Award Management (SAM) at https://www.sam.gov at time quotes are due to be considered for an award of a federal contract. Registration must be complete and not missing elements such as representations and certifications. To be eligible for this set-aside your company s registration must include the appropriate NAICS code. The government contemplates awarding a firm fixed price contract resulting from this solicitation. The base period of performance is August 5, 2024 through August 4, 2025 with four option years. All questions regarding this RFQ must be in writing and may be sent by e mail to kari.jeanlouis-haliburton@va.gov. You are reminded that representatives from your company SHALL NOT contact any Miami VA or West Palm Beach VA Medical Center personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. Vendor Questions: Questions must be received no later than July 24, 2024 by 12:00 PM EST. No further questions will be accepted after that date and time. Quotes: Quotes are due July 29, 2024 by 4:00 PM EST. Quotes shall be submitted via email ONLY to kari.haliburton-haliburton@va.gov. Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1(f) and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW 52.212-1(f)(2)(i)(A-C). INSTRUCTIONS TO QUOTERS Submitting your quote: Submit your company s quote in writing to the e-mail address specified on page 2 of this Request for Quotes (RFQ) via e-mail utilizing either PDF or Microsoft Word formats. Vendors shall submit only one quote. If a concern submits more than one quote all quotes may be rejected from that concern. Quotes received that do not contain all of the following information being requested may be considered unacceptable. Submission deadline: Your quote must be received at the e-mail address specified by the deadline specified on page 2. We will not consider any quote that we receive after the deadline unless we receive it before we issue an award and considering it will not delay the award. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day. Terms and content of your quote: Quotes must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below. Information to be submitted: Put the following information on the first page of your quote: 1. RFQ Number: 36C24824Q1373 2. CONTRACTOR ________________________________________ (Contractor s Name) 3. ADDRESS ________________________________________(Street) 4. ________________________________________ (City-State-Zip) 5. POINT OF CONTACT ________________________________________ (Name/Title) 6. PHONE NO. _____________________________________ 7. E-MAIL ________________________________________ 8. UEI NUMBER ________________________________________ 9. PAYMENT ADDRESS _______________________________________ Beginning on the second page of your quote, provide the following information in the following order: 1. All quotes shall include a statement regarding the terms and conditions herein as follows: \"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition.\" OR \"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:\" 2. Provide a statement that your company s Offeror Representations and Certifications are complete in SAM.gov. 3. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the synopsis solicitation numbered and dated as follows: AMENDMENT NO DATE Add rows as needed. The above amendment section must be filled-out in the event that an Amendment(s) is sent to the offeror or posted to www.fbo.gov and must be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the quote. To be considered for this award the Contractor must provide the following evaluation factors: TECHNICAL Offeror to provide a detailed quote to achieve the Government s objectives identified within the Performance Work Statement. Offeror shall provide a detailed technical performance plan. The proposal should be concise and provide sufficient information to demonstrate the offeror s capacity to satisfactorily perform the task outlined in the solicitation. Submit a copy of your NAID Certificate Certificate of Insurance. Contractor s Employees Certifications and Training Certificates. SDVOSB certification from https://www.vip.vetbiz.va.gov/ PAST PERFORMANCE Offeror shall be regularly established in the business of providing the services identified in the PWS and who have experience with commercial contracts of similar demand or greater, with conditions and scope as required for this contract. Offeror s submitting a quote shall provide three (3) identified references when submitting their quote. Emphasis will be on recent and relevant past performance. Recent is defined as work performed within the last three (3) years. Relevant is defines as work similar in scope of the work described in the PWS. Contract: Start Date of Contract: End Date of Contract: Reference s Name and Phone Number: Type of work performed & product used: PRICE Offerors shall submit a Price/Cost Schedule with line items for each year. Base Year Option Year 1 Option Year 2 Option Year 3 Offers shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer. The provision may be accessed at http://farsite.hill.af.mil/. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following provisions related to FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Oct 2010) apply to this acquisition: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. 7104(g)). ___Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)). 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)). 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246). 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212). 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). 52.222-37, Employment Reports on Veterans, (Feb 2016) (38 U.S.C. 4212). 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). 52.225-1, Buy American Supplies (May 2014) (41 U.S.C. 10a-10d). 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-41, Service Contract Act Labor Standards (May 2014) (41 U.S.C. 351, et seq.). 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (d)  Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). (vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (vii) [Reserved] (viii) 52.222-41, Service Contract Act of 1965 (May 2014) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. 7104(g)). Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Oct 2015). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) Other applicable provisions and clauses incorporated by reference: FAR 52.204-7 System for Award Management FAR 52.212-1 Instructions to Offerors Commercial items FAR 52.212-4 Terms and Conditions Commercial items FAR 52.217-5 Evaluation of Options FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract FAR 52.222-41 Service Contract Labor Standards FAR 52.222-55 Minimum Wages Under Executive Order 13658 FAR 52.225-2 Buy American Certificate FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management FAR 52.233-1 Disputes FAR 52.233-4 Applicable Law for Breach of Contract Claim VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resource VAAR 852.203-70 Commercial advertising VAAR 852.237-70 Contractor responsibilities VAAR 852.270-1 Representatives of contracting officers VAAR 852.273-70 Late offers VAAR 852.273-74 Award without exchanges 52.252-1  Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/Far/loadmainre.html http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ http://farsite.hill.af.mil/ The Service Contract Act and Department of Labor Wage Determination WD 2015-4573 (Rev. 23) applies to this procurement. The Wage Determination can be accessed at https://sam.gov/. This announcement constitutes the only solicitation and interested parties are solely responsible for monitoring this solicitation and any amendments thereto. All contractors that intend to participate in the solicitation shall have an active registration with System for Award Management (SAM). Contractors that do not have an active registration in the System for Award Management (SAM) at the time that they submit their quote are not eligible. If quoters do not have an active SAM account; account registration will be required at the following website. https://www.sam.gov/portal/public/SAM/. All quoters that are SDVOSB must be verified through the Vendor Information Pages (VIP). An application and information is available at the following website https://www.vip.vetbiz.gov/. In accordance with VAAR 852.273-74, the Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C24824Q1373","product_service_code":"R614"},{"dates":{"posted":"2024-07-29","response_deadline":{"raw":"2024-08-01T16:00:00-04:00","utc":"2024-08-01T20:00:00Z","date":"2024-08-01","time":"16:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/67b49a18ba0744258ae66a12421d891e/view"},"naics":{"codes":["561990"],"primary":"561990"},"title":"R614--MIA & WPB Shredding Services","agency":{"office":{"code":"36C248","name":"248-NETWORK CONTRACT OFFICE 8 (36C248)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"33637","city":"TAMPA","state":"FL","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2024-09-30","archive_type":"auto_custom"},"contacts":[{"name":"Kari Jeanlouis-Haliburton","role":"primary","email":"kari.jeanlouis-haliburton@va.gov","phone":"561-422-1278","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"67b49a18ba0744258ae66a12421d891e","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2024_archived_opportunities.csv","etag":"\"d582488fe153a9f11bf629913d176ffc-137\"","fetched_at":"2026-09-16T19:07:39.720164Z","row_sha256":"a1e2767354af58a21a8670e6e2f2db2a79ac4234be50709b59ed6a727f415d7d","last_modified":"2026-09-13T14:47:40Z"},"updated_at":"2026-09-16T19:07:39.720164Z","first_seen_at":"2026-09-16T19:07:39.720164Z"},"description":{"text":"36C24824Q1373 Responses to Questions Miami Locations: P. 4, 2nd paragraph if certain types of non-paper media such as hard drives, floppy disks, film, plastics, or quantities of CDs/DVDs are shred with the paper they will contaminate the truckload, rendering the material unrecyclable, sending it to landfill, which does not constitute final destruction and is contrary to several VA policies. Please confirm that non-paper items will not be mixed in with the paper to be shredded.  Answer: This contract is for paper only. Non-paper items will not be mixed in with paper to be shredded. Non-paper media has been removed from the PWS. P. 4, 4.1. and other pages. The requirement to be certified by ARMA is not a requirement for any other known shredding contract. Asset and Risk Management Associates International, LLC (ARMA) is a commercial technology integration company that has nothing to do with secure document destruction. Another company called ARMA is an organization that is the driving force in the promotion and advocacy of information management professionals that provides unparalleled networking opportunities . It is not a company that certifies shredding companies. Could the requirement to be certified by either of these companies please be explained or removed?  Answer: The ARMA requirement is removed. P. 4, 4.4. This states that 450 bins are needed for the Miami system, the description in 4.7 states, enough lockable containers and appropriate sizes this isn t sufficient information to formulate an accurate quote. Could you please provide the quantity and size of containers (32g consoles, 64/65g bins, 95/96g bins, etc.) needed at each of the locations listed in the chart at the top of page 7? Answer: There will be a mix of different sized bins needed at each location. Specific sizes for each location may change and will be determined after award during the kick off meeting/onboarding period which will include a site visit. Please see current chart below. Miami VA Healthcare System Performance Locations Consoles Gallons Bins Bruce W. Carter VAMC 305 Consoles 15-96 Gallons bins in Cage Broward VA Outpatient Clinic N/A 4 -96 Gallons Bins Key West CBOC 13 Consoles 2-96 Gallons Bins Homestead CBOC 5 Consoles 1-96 Gallons Bins Key Largo CBOCV 1 Console N/A Pembroke Pines CBOC N/A 2-96 Gallons Bins Hollywood CBOC N/A 1-96 Gallon Bin Deerfield Beach, CBOC N/A 1-96 Gallon Bin MVAHS, Fiscal/Contract Services 2 Consoles 1-96 Gallon Bin P. 4, 4.6. A large quantity of pill bottles per container cannot be shred along with the paper since the plastic will contaminate the load and render the material unrecyclable. This will cause it to be dumped at a landfill, contrary to VA policy. Can pill bottles be collected and shred off-site with a COD and chain of custody documentation provided post-destruction? Answer: On-site shredding is required. P. 5, 4.13. Will VA Directive 6371 be the guiding document for shredding at the Miami system? Answer: VA Directive 6371 Destruction Of Temporary Paper Records does apply. P. 6, 4.19. Will special services be handled via purchase orders and paid via government purchase card? If these are to be provided under the award, please clarify the needs (frequency, container quantities, number per year) so that they can be priced to include with the bid submission.  Answer: This section is removed. Any additional services required will be negotiated and added by contract modification if necessary. P. 7, 5.2. Can the days of the week listed here be collaboratively agreed to post-award in order to mesh the VA services with the contractor s existing routes? Answer: Dates are flexible and must be agrees upon. P. 7, 5.2. It would be unusual for VA supervisory staff to be onsite on the weekends or before/after normal business hours. Historically, how frequently has the VA requested shredding services to be conducted on a Saturday or Sunday, or before or after normal business hours? Answer: May require occasional weekend service. P. 7, 5.3. What size are the two containers used at the Pharmacies for pill bottles? Can the Inpatient Pharmacy service be every 4 weeks instead of monthly (13 annual services rather than 12 annual services)? This fits better with the weekly service schedule for the VAMC Answer: As stated in the PWS the requirement is for monthly service. P.11, 12.4. This states IDIQ Contract Management Plan. IDIQ doesn t appear anywhere else in the document or in the synopsis/solicitation. Please confirm that this will be a firm fixed price contract. Answer: IDIQ has been removed. This is a firm fixed price contract. P. 12, 12.5. Since only badged and trained access personnel can perform the service at the various facilities, would the VA consider using a contractor-provided master list of trained and badged employees to reference for individuals who are available to service the various facilities in the system rather than numerous emails to confirm which employee is servicing a facility on a particular day? Answer: As stated in the PWS. For the Medical Center, how far apart are the buildings where service is needed in other words will our shred truck need to move multiple times to service the various locations on campus? Answer: Please refer to p. 7, 5.1, 5.2, and 5.3 for this information. Please confirm if there is a loading dock, and is there a ramp to the ground? Answer: Yes, there is a loading dock. Is there sufficient and appropriate parking for our truck at each location for the time it will take to perform the work? Answer: Yes Please confirm that removing/returning containers at each facility does not involve negotiating any steps at any of the facilities in the contract. Answer: -Miami location, there are freight elevators. Other locations are either one story or have an building elevator. West Palm Beach Locations: P. 1, Scope of Work. Will hard binders be presented separately from the paper needing destruction since they can jam/break/disable the shredding equipment? Answer: On rare occasions we do receive them. They will be placed in a separate container/bag. P. 1, Scope of Work. If certain types of non-paper media such as hard drives, floppy disks, film, plastics, pill bottles, or quantities of CDs/DVDs are shred with the paper they will contaminate the truckload, rendering the material unrecyclable, sending it to landfill, which does not constitute final destruction and is contrary to several VA policies. Please confirm that non-paper items will not be mixed in with the paper to be shredded but instead placed in dedicated containers. Answer: Non-paper items will not be mixed with paper to be shredded. They will be placed in a separate container/bag. Can the referenced above non-paper items be collected and shred off-site with a COD and chain of custody documentation provided post-destruction? Answer: Yes in the event of non-paper items (which is rare) the VA will accept a off-site with COD and chain of custody documentation provided post-destruction. P, 1, B. This mentions classified medical and personal identifying documents . Healthcare facilities do not normally produce classified material, which requires special security measures to store, handle, and destroy. Could you please confirm that the material presented for destruction will be the typical healthcare CUI type of documents such as PHI and PII, and that no classified documents will be presented for destruction? Answer: Re-phrased it is only PII and PHI not classified documents to be destructed. P. 2, D. This presents a fairly narrow timeframe for service, could it be extended to match a more typical 8:00a-4:00p service window, or at least more than four hours? Answer: There is limited flexibility with schedule at this facility due to staffing. Wednesdays between 9:00 a.m. and 1 p.m. meet the needs on this location. P. 2, F. This section uses the term approximately 225 consoles and 40 95g bins. Could you please confirm that this is a firm fixed price contract rather than an IDIQ? Answer: This is firm fixed price contract. P. 2, F. Please elaborate on the VA s right to purchase containers for example, does the VA anticipate buying its own containers at some point during the duration of the contract to replace the containers provided by the contractor? This would impact pricing so is important to know. Answer: Additional containers may be purchased in the future. If required they will be added by contract modification if necessary. P. 3, Equipment. VA Directive 6371 does not mention a particle size, only a definition of interim shredding and a definition of final shredding. Could the phrase referencing a particle size of 1x5mm (and 3/32 security screen) please be removed as 1x5mm particle size is impossible to achieve onsite? Answer: The particle size is removed P. 3, Interim Destruction. There is an extra phrase in this definition that is more restrictive than what is defined as interim destruction in VA Directive 6371. Could it please be revised to reflect what is stated in VA Directive 6371 or simply state that Directive 6371 will be the guiding document? Answer: Directive 6371 will be the guiding document. P. 3, Final Destruction. NAID does not certify paper mills, and only certifies recycling facilities if the facility also shreds paper in addition to baling it. Could this phrase be removed or revised to reflect the parameters of NAID certification? Answer: Final Destruction shall be in accordance with VA Directive 6371. P. 3, Deliverable. In order to price accurately, please confirm that the requirement is to shred at the Medical Center, the Port St. Lucie Clinic, and the Delray Beach Clinic every week.  Answer: The Medical Center is weekly (Wednesdays) the Port St. Lucie Clinic would be serviced as needed (Usually every 6 weeks) and the Delray Beach Clinic once a month scheduled. For the Medical Center, how far apart are the buildings where service is needed in other words will our shred truck need to move multiple times to service the various locations on campus? Accessibility Answer: For the Medical Center basement of Parking Garage is the staging area EMS Personnel will place the toter right at the lift of the truck and the contractor personnel will then weigh and operate the lift into the shredding machinery on board the truck the assigned person EMS will view the camera to ensure shredding is being done. It is ground level and adjacent to the locked room where the toters are securely kept. VA EMS Personnel do all the collection throughout the Medical Center. There is a ample space for the truck to be parked while the shredding is being performed. There are no steps or removing of containers. There is ample space at the Port St. Lucie Clinic and Delray Beach Clinic for parking. There are no stairs they are both ground level. Combined Synopsis/Solicitation Notice P. 3, Evaluation. With the bid closing the afternoon of Monday 7/29 and the POP beginning the following Monday, is there going to be a time accommodation that allows the awardee to order, receive, and deploy containers prior to starting service at the two systems? Answer: The POP will be determined at the time of contract award. There will be a transition period. P. 4-5, Information to be submitted Can the information requested in this section be included in a stand-alone cover letter, or would you like it to be placed at the beginning of the technical document? Answer: I prefer the beginning of the document. P. 6, d., Technical. Could you please state what certifications and training certificates for employees are needed? Typically access employees undergo specific VA training post-award, and if certificates is in reference to NAID AAA Certification, NAID does not certify individuals, could you please explain what certifications you need? Answer: Any applicable training/certification. P. 6, Past Performance. The first paragraph requests examples of the offeror s commercial experience rather than government contracts similar to the solicited work. Could you please explain why commercial contracts are being required as proof of performance rather than government contracts? Answer: Commercial is defined as commonly used by the general public. The majority of VA (Government) contracts are commercial. P. 6, Price. This states that there will only be three option years, could you please confirm that there will be four option years? Answer: This solicitation is for a base year, plus four (4) option years. P. 6, last paragraph. If offeror s Representations and Certifications are up to date on SAM, does FAR 52.212-3 need to be completed and submitted? If so, is it sufficient to fill out just part (c) to meet this requirement? Answer: Yes, an update reps and certs in SAM is accecptable. P. 11, 52.252-1. VAAR 852.219-75 is not included in the solicitation notice, is there a requirement to sign and submit it to document intention to adhere to 52.219-14? Answer: Yes, offerors need to submit VAAR 852.219-75 with quote. Will a price schedule be provided for bidding, or does the VA want the bidder to provide its own price schedule? If the latter, how would the VA like that organized for evaluation? Answer: Offeror must submit Price Schedule with line items a base and each option year. Will any changes affecting the scope of work at any of the locations serviced under the award (adding/deleting containers or locations, or changes in frequency of service) be handled via contract modification? Answer: Yes, a modification will be issued for changes.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C24824Q1373","product_service_code":"R614"}],"due_at":"2024-08-01T20:00:00Z","due_date":"2024-08-01","closes_at":"2024-08-01T20:00:00Z","awardable":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C248","office_name":"248-NETWORK CONTRACT OFFICE 8 (36C248)","state":"FL","county":"12099","county_name":"Palm Beach County","city":"1276600","city_name":"West Palm Beach","country":null,"winner_key":"T6FAW4NMDAE8","amount":null,"linked_awards":2,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"67b49a18ba0744258ae66a12421d891e","description":{"text":"36C24824Q1373 Responses to Questions Miami Locations: P. 4, 2nd paragraph if certain types of non-paper media such as hard drives, floppy disks, film, plastics, or quantities of CDs/DVDs are shred with the paper they will contaminate the truckload, rendering the material unrecyclable, sending it to landfill, which does not constitute final destruction and is contrary to several VA policies. Please confirm that non-paper items will not be mixed in with the paper to be shredded.  Answer: This contract is for paper only. Non-paper items will not be mixed in with paper to be shredded. Non-paper media has been removed from the PWS. P. 4, 4.1. and other pages. The requirement to be certified by ARMA is not a requirement for any other known shredding contract. Asset and Risk Management Associates International, LLC (ARMA) is a commercial technology integration company that has nothing to do with secure document destruction. Another company called ARMA is an organization that is the driving force in the promotion and advocacy of information management professionals that provides unparalleled networking opportunities . It is not a company that certifies shredding companies. Could the requirement to be certified by either of these companies please be explained or removed?  Answer: The ARMA requirement is removed. P. 4, 4.4. This states that 450 bins are needed for the Miami system, the description in 4.7 states, enough lockable containers and appropriate sizes this isn t sufficient information to formulate an accurate quote. Could you please provide the quantity and size of containers (32g consoles, 64/65g bins, 95/96g bins, etc.) needed at each of the locations listed in the chart at the top of page 7? Answer: There will be a mix of different sized bins needed at each location. Specific sizes for each location may change and will be determined after award during the kick off meeting/onboarding period which will include a site visit. Please see current chart below. Miami VA Healthcare System Performance Locations Consoles Gallons Bins Bruce W. Carter VAMC 305 Consoles 15-96 Gallons bins in Cage Broward VA Outpatient Clinic N/A 4 -96 Gallons Bins Key West CBOC 13 Consoles 2-96 Gallons Bins Homestead CBOC 5 Consoles 1-96 Gallons Bins Key Largo CBOCV 1 Console N/A Pembroke Pines CBOC N/A 2-96 Gallons Bins Hollywood CBOC N/A 1-96 Gallon Bin Deerfield Beach, CBOC N/A 1-96 Gallon Bin MVAHS, Fiscal/Contract Services 2 Consoles 1-96 Gallon Bin P. 4, 4.6. A large quantity of pill bottles per container cannot be shred along with the paper since the plastic will contaminate the load and render the material unrecyclable. This will cause it to be dumped at a landfill, contrary to VA policy. Can pill bottles be collected and shred off-site with a COD and chain of custody documentation provided post-destruction? Answer: On-site shredding is required. P. 5, 4.13. Will VA Directive 6371 be the guiding document for shredding at the Miami system? Answer: VA Directive 6371 Destruction Of Temporary Paper Records does apply. P. 6, 4.19. Will special services be handled via purchase orders and paid via government purchase card? If these are to be provided under the award, please clarify the needs (frequency, container quantities, number per year) so that they can be priced to include with the bid submission.  Answer: This section is removed. Any additional services required will be negotiated and added by contract modification if necessary. P. 7, 5.2. Can the days of the week listed here be collaboratively agreed to post-award in order to mesh the VA services with the contractor s existing routes? Answer: Dates are flexible and must be agrees upon. P. 7, 5.2. It would be unusual for VA supervisory staff to be onsite on the weekends or before/after normal business hours. Historically, how frequently has the VA requested shredding services to be conducted on a Saturday or Sunday, or before or after normal business hours? Answer: May require occasional weekend service. P. 7, 5.3. What size are the two containers used at the Pharmacies for pill bottles? Can the Inpatient Pharmacy service be every 4 weeks instead of monthly (13 annual services rather than 12 annual services)? This fits better with the weekly service schedule for the VAMC Answer: As stated in the PWS the requirement is for monthly service. P.11, 12.4. This states IDIQ Contract Management Plan. IDIQ doesn t appear anywhere else in the document or in the synopsis/solicitation. Please confirm that this will be a firm fixed price contract. Answer: IDIQ has been removed. This is a firm fixed price contract. P. 12, 12.5. Since only badged and trained access personnel can perform the service at the various facilities, would the VA consider using a contractor-provided master list of trained and badged employees to reference for individuals who are available to service the various facilities in the system rather than numerous emails to confirm which employee is servicing a facility on a particular day? Answer: As stated in the PWS. For the Medical Center, how far apart are the buildings where service is needed in other words will our shred truck need to move multiple times to service the various locations on campus? Answer: Please refer to p. 7, 5.1, 5.2, and 5.3 for this information. Please confirm if there is a loading dock, and is there a ramp to the ground? Answer: Yes, there is a loading dock. Is there sufficient and appropriate parking for our truck at each location for the time it will take to perform the work? Answer: Yes Please confirm that removing/returning containers at each facility does not involve negotiating any steps at any of the facilities in the contract. Answer: -Miami location, there are freight elevators. Other locations are either one story or have an building elevator. West Palm Beach Locations: P. 1, Scope of Work. Will hard binders be presented separately from the paper needing destruction since they can jam/break/disable the shredding equipment? Answer: On rare occasions we do receive them. They will be placed in a separate container/bag. P. 1, Scope of Work. If certain types of non-paper media such as hard drives, floppy disks, film, plastics, pill bottles, or quantities of CDs/DVDs are shred with the paper they will contaminate the truckload, rendering the material unrecyclable, sending it to landfill, which does not constitute final destruction and is contrary to several VA policies. Please confirm that non-paper items will not be mixed in with the paper to be shredded but instead placed in dedicated containers. Answer: Non-paper items will not be mixed with paper to be shredded. They will be placed in a separate container/bag. Can the referenced above non-paper items be collected and shred off-site with a COD and chain of custody documentation provided post-destruction? Answer: Yes in the event of non-paper items (which is rare) the VA will accept a off-site with COD and chain of custody documentation provided post-destruction. P, 1, B. This mentions classified medical and personal identifying documents . Healthcare facilities do not normally produce classified material, which requires special security measures to store, handle, and destroy. Could you please confirm that the material presented for destruction will be the typical healthcare CUI type of documents such as PHI and PII, and that no classified documents will be presented for destruction? Answer: Re-phrased it is only PII and PHI not classified documents to be destructed. P. 2, D. This presents a fairly narrow timeframe for service, could it be extended to match a more typical 8:00a-4:00p service window, or at least more than four hours? Answer: There is limited flexibility with schedule at this facility due to staffing. Wednesdays between 9:00 a.m. and 1 p.m. meet the needs on this location. P. 2, F. This section uses the term approximately 225 consoles and 40 95g bins. Could you please confirm that this is a firm fixed price contract rather than an IDIQ? Answer: This is firm fixed price contract. P. 2, F. Please elaborate on the VA s right to purchase containers for example, does the VA anticipate buying its own containers at some point during the duration of the contract to replace the containers provided by the contractor? This would impact pricing so is important to know. Answer: Additional containers may be purchased in the future. If required they will be added by contract modification if necessary. P. 3, Equipment. VA Directive 6371 does not mention a particle size, only a definition of interim shredding and a definition of final shredding. Could the phrase referencing a particle size of 1x5mm (and 3/32 security screen) please be removed as 1x5mm particle size is impossible to achieve onsite? Answer: The particle size is removed P. 3, Interim Destruction. There is an extra phrase in this definition that is more restrictive than what is defined as interim destruction in VA Directive 6371. Could it please be revised to reflect what is stated in VA Directive 6371 or simply state that Directive 6371 will be the guiding document? Answer: Directive 6371 will be the guiding document. P. 3, Final Destruction. NAID does not certify paper mills, and only certifies recycling facilities if the facility also shreds paper in addition to baling it. Could this phrase be removed or revised to reflect the parameters of NAID certification? Answer: Final Destruction shall be in accordance with VA Directive 6371. P. 3, Deliverable. In order to price accurately, please confirm that the requirement is to shred at the Medical Center, the Port St. Lucie Clinic, and the Delray Beach Clinic every week.  Answer: The Medical Center is weekly (Wednesdays) the Port St. Lucie Clinic would be serviced as needed (Usually every 6 weeks) and the Delray Beach Clinic once a month scheduled. For the Medical Center, how far apart are the buildings where service is needed in other words will our shred truck need to move multiple times to service the various locations on campus? Accessibility Answer: For the Medical Center basement of Parking Garage is the staging area EMS Personnel will place the toter right at the lift of the truck and the contractor personnel will then weigh and operate the lift into the shredding machinery on board the truck the assigned person EMS will view the camera to ensure shredding is being done. It is ground level and adjacent to the locked room where the toters are securely kept. VA EMS Personnel do all the collection throughout the Medical Center. There is a ample space for the truck to be parked while the shredding is being performed. There are no steps or removing of containers. There is ample space at the Port St. Lucie Clinic and Delray Beach Clinic for parking. There are no stairs they are both ground level. Combined Synopsis/Solicitation Notice P. 3, Evaluation. With the bid closing the afternoon of Monday 7/29 and the POP beginning the following Monday, is there going to be a time accommodation that allows the awardee to order, receive, and deploy containers prior to starting service at the two systems? Answer: The POP will be determined at the time of contract award. There will be a transition period. P. 4-5, Information to be submitted Can the information requested in this section be included in a stand-alone cover letter, or would you like it to be placed at the beginning of the technical document? Answer: I prefer the beginning of the document. P. 6, d., Technical. Could you please state what certifications and training certificates for employees are needed? Typically access employees undergo specific VA training post-award, and if certificates is in reference to NAID AAA Certification, NAID does not certify individuals, could you please explain what certifications you need? Answer: Any applicable training/certification. P. 6, Past Performance. The first paragraph requests examples of the offeror s commercial experience rather than government contracts similar to the solicited work. Could you please explain why commercial contracts are being required as proof of performance rather than government contracts? Answer: Commercial is defined as commonly used by the general public. The majority of VA (Government) contracts are commercial. P. 6, Price. This states that there will only be three option years, could you please confirm that there will be four option years? Answer: This solicitation is for a base year, plus four (4) option years. P. 6, last paragraph. If offeror s Representations and Certifications are up to date on SAM, does FAR 52.212-3 need to be completed and submitted? If so, is it sufficient to fill out just part (c) to meet this requirement? Answer: Yes, an update reps and certs in SAM is accecptable. P. 11, 52.252-1. VAAR 852.219-75 is not included in the solicitation notice, is there a requirement to sign and submit it to document intention to adhere to 52.219-14? Answer: Yes, offerors need to submit VAAR 852.219-75 with quote. Will a price schedule be provided for bidding, or does the VA want the bidder to provide its own price schedule? If the latter, how would the VA like that organized for evaluation? Answer: Offeror must submit Price Schedule with line items a base and each option year. Will any changes affecting the scope of work at any of the locations serviced under the award (adding/deleting containers or locations, or changes in frequency of service) be handled via contract modification? Answer: Yes, a modification will be issued for changes.","html":null,"origin":"extract"},"contacts":[{"name":"Kari Jeanlouis-Haliburton","role":"primary","email":"kari.jeanlouis-haliburton@va.gov","phone":"561-422-1278","title":"Contract Specialist"}],"place_of_performance":null,"office_address":{"zip":"33637","city":"TAMPA","state":"FL","country":"USA"},"naics_codes":["561990"],"award":null,"attachments":[],"awards":[{"award_key":"CONT_AWD_36C24825P0312_3600_-NONE-_-NONE-","permalink":"https://www.usaspending.gov/award/CONT_AWD_36C24825P0312_3600_-NONE-_-NONE-/","piid":"36C24825P0312","parent_piid":null,"award_type":"PURCHASE ORDER","vendor_key":"T6FAW4NMDAE8","recipient_name":"DUNLAP GOVERNMENT SOLUTIONS, LLC","recipient_uei":"T6FAW4NMDAE8","recipient_cage":"8QYJ3","recipient_city":"BATON ROUGE","recipient_state":"LA","sub_name":"Department of Veterans Affairs","office_name":"248-NETWORK CONTRACT OFFICE 8 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