{"canonical":"https://abierto.us/opportunities/36c24727q0052","key":"36C24727Q0052","url":"https://abierto.us/opportunities/36c24727q0052","title":"J041-- CHILLER TUBE CLEANING","solicitation_number":"36C24727Q0052","notice_type":"r","open":false,"removed":false,"removed_at":null,"response_deadline":"2026-10-21T12:00:00Z","first_posted":"2026-10-14","last_posted":"2026-10-14","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"247-NETWORK CONTRACT OFFICE 7 (36C247)","naics":"561210","psc":"J041","set_aside":"VSA","place_state":"SC","place_scope":"site","site":null,"place_state_source":"sam_state_name","place_evidence":null,"place_county":"45079","place_county_name":"Richland County","place_city":"4516000","place_city_name":"Columbia","winner":null,"award_amount":null,"publications":[{"notice_id":"0556e64db17d4b49a7d3d77310918372","title":"J041-- CHILLER TUBE CLEANING","solicitation_number":"36C24727Q0052","notice_type":"r","base_type":"r","posted":"2026-10-14","posted_at":"2026-10-14T15:42:13.713Z","due_at":"2026-10-21T12:00:00Z","due_date":"2026-10-21","cancelled":false,"archived":true,"archive_date":"2026-10-26","removed_at":null,"award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/0556e64db17d4b49a7d3d77310918372/view","enriched":true,"history":[{"index":1,"title":"J041-- CHILLER TUBE CLEANING","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-10-14T15:42:13.713Z","notice_type":{"code":"r","label":"Sources Sought"},"request_type":"submit","opportunity_id":"0556e64db17d4b49a7d3d77310918372","solicitation_number":"36C24727Q0052"}]}],"latest_notice_id":"0556e64db17d4b49a7d3d77310918372","first_type":"r","notices":[{"award":{"awardee":{}},"dates":{"posted":"2026-10-14","posted_at":"2026-10-14T15:42:13.713Z","created_at":"2026-10-14T15:42:11.447Z","modified_at":"2026-10-14T15:42:13.713Z","response_deadline":{"raw":"2026-10-21T08:00:00-04:00","utc":"2026-10-21T12:00:00Z","date":"2026-10-21","time":"08:00:00","timezone":"America/New_York","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/0556e64db17d4b49a7d3d77310918372/view"},"naics":{"codes":["561210"],"primary":"561210"},"title":"J041-- CHILLER TUBE CLEANING","agency":{"office":{"code":"36C247","name":"247-NETWORK CONTRACT OFFICE 7 (36C247)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"30904","city":"AUGUSTA","state":"GA","country":"USA"},"organization_id":"100170297","organization_type":"OFFICE"},"status":{"active":true,"latest":true,"deleted":false,"archived":false,"cancelled":false,"publication":"published","archive_date":"2026-10-26","archive_type":"auto_custom"},"history":[{"index":1,"title":"J041-- CHILLER TUBE CLEANING","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-10-14T15:42:13.713Z","notice_type":{"code":"r","label":"Sources Sought"},"request_type":"submit","opportunity_id":"0556e64db17d4b49a7d3d77310918372","solicitation_number":"36C24727Q0052"}],"contacts":[{"name":"Joseph E. Horn","role":"primary","email":"Joseph.Horn@va.gov","phone":"Email Only","title":"Contract Officer"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"0556e64db17d4b49a7d3d77310918372","set_aside":{"code":"VSA","label":"Veteran-Owned Small Business Set-Aside (Department of Veterans Affairs)"},"lineage_id":"0556e64db17d4b49a7d3d77310918372","provenance":{"detail":{"endpoints":["opportunity","resources","history"],"fetched_at":"2026-10-15T04:41:24.729895047Z"},"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"613291efb3a44e314e8df73c3d1f2743-25\"","fetched_at":"2026-10-15T04:24:39.658629845Z","row_sha256":"b45fe719bc0357cc2b33512bb09f26ec73e1575a4a657a5540db07fe1717a200","last_modified":"2026-10-15T03:30:31Z"},"updated_at":"2026-10-15T04:41:24.729895047Z","first_seen_at":"2026-10-15T04:24:39.658629845Z"},"description":{"html":"Chiller Tube Cleaning Services\nService-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB)\nTHIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR QUOTATION, INVITATION FOR BID, OR SOLICITATION.\nThe Department of Veterans Affairs, WJB Dorn VA Medical Center, Columbia, South Carolina, is conducting market research to identify eligible and capable Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) that can provide chiller tube cleaning services.\nThe Government is seeking responses from businesses capable of performing the requirement described below. Information received may be used to determine the appropriate acquisition strategy, including a potential SDVOSB or VOSB set-aside.\n1. GENERAL INFORMATION\nFacility: WJB Dorn VA Medical Center\nAddress: 6439 Garners Ferry Road, Columbia, SC 29209\nPrimary NAICS Code: 561210   Facilities Support Services\nProduct/Service Code (PSC): J041   Maintenance, Repair, and Rebuilding of Refrigeration and Air Conditioning Equipment\nEstimated Contract Value: Approximately $38,000\nAnticipated Period of Performance: One-time service to be completed within two months after contract award\nPlace of Performance: WJB Dorn VA Medical Center, Columbia, South Carolina\nContract Type: Anticipated firm-fixed-price service contract\nSet-Aside Consideration: SDVOSB/VOSB set-aside, subject to market research and acquisition approval\nThe Government will not reimburse respondents for any costs associated with submitting information in response to this notice.\n2. DESCRIPTION OF REQUIREMENT\nThe contractor shall furnish all labor, supervision, transportation, travel, equipment, tools, supplies, materials, and incidentals necessary to perform one-time cleaning and inspection services for the following chillers located in the WJB Dorn VA Medical Center Chiller Plant:\nTrane Chiller No. 1\nModel: CVHF770\nSerial Number: L03M08208\nTrane Chiller No. 2\nModel: CVHF770\nSerial Number: L08L05174\nWork is anticipated to be performed Monday through Friday, between 8:00 a.m. and 4:00 p.m., excluding weekends and federally observed holidays. No overtime is currently authorized.\n3. ANTICIPATED TECHNICAL REQUIREMENTS\nThe contractor shall be capable of performing the following services:\nCoordinate scheduling with the Government s designated Contracting Officer Representative (COR) or Alternate COR (ACOR).\nPerform required lockout/tagout procedures.\nDrain the evaporators and condensers as necessary.\nRemove the heads from both ends of each condenser and remove necessary piping.\nRemove one head from each evaporator.\nClean condenser and evaporator tubes in accordance with applicable industry standards and manufacturer recommendations.\nPerform Eddy Current testing of the tubes and provide a written test report.\nReplace brushes in the condenser automatic tube brush system.\nReplacement brushes must be compatible with the ATB systems manufactured by Water Technology of Pensacola, Inc.\nReplace basket clips on each condenser basket.\nReplace up to 25 baskets per chiller, for a total of up to 50 baskets.\nReinstall condenser and evaporator heads and associated piping.\nCheck and verify chiller operation after completion of work.\nProvide a service report to the COR no later than ten business days after completion of the work.\nThe contractor shall clearly barricade or block off the work area during performance to prevent unauthorized personnel from entering or interfering with the work.\n4. DELIVERABLES\nThe contractor shall provide a written service report identifying, at a minimum:\nDate the work was performed;\nChiller number;\nWork performed on each chiller;\nResults of the Eddy Current testing;\nAny areas of concern or recommended corrective actions;\nName of each technician who performed the work; and\nConfirmation that operational checks were completed.\n5. PERSONNEL AND SAFETY REQUIREMENTS\nThe contractor shall provide qualified personnel with demonstrated commercial water-cooled chiller experience.\nAt a minimum, the contractor shall be capable of providing:\nQualified HVAC/chiller technicians experienced with Trane centrifugal chillers;\nPersonnel with experience performing condenser and evaporator tube cleaning;\nPersonnel experienced with Eddy Current testing of chiller tubes;\nPersonnel trained in applicable lockout/tagout procedures;\nPersonnel with OSHA 10-hour training;\nAppropriate personal protective equipment and safety equipment; and\nTools and equipment necessary to complete the work.\nThe contractor shall:\nSecure all tools and equipment at all times;\nRemove tools and equipment from open areas or store them in a secured location during breaks, lunch, and at the end of each workday;\nRemove all debris from the facility at the end of each workday;\nCheck in and out with the Engineering Control Center in Building 100 before starting and after completing work each day; and\nComply with the Medical Center s safety, infection control, access, and security requirements.\nThe WJB Dorn VA Medical Center is a smoke-free campus.\n6. INFORMATION REQUESTED\nInterested firms are requested to submit a capability statement addressing the following items. Responses should be concise and should not exceed 10 pages, excluding cover pages and supporting documentation.\nA. Company Information\nProvide:\nLegal business name and physical address;\nPoint of contact, telephone number, and email address;\nSAM.gov Unique Entity ID (UEI);\nCAGE code;\nCurrent SAM.gov registration status;\nBusiness size under NAICS 561210;\nIdentification of any applicable socioeconomic designations; and\nIdentification as an SDVOSB or VOSB.\nSDVOSB and VOSB firms should identify whether they are currently certified through the Small Business Administration s Veteran Small Business Certification program (SBA VetCert). Respondents should provide their applicable certification status and, if available, certification expiration date or verification information.\nB. Technical Capability\nDescribe the firm s capability to perform the complete requirement, including:\nExperience cleaning commercial water-cooled chillers;\nExperience with Trane CVHF-series or comparable centrifugal chillers;\nExperience removing and reinstalling chiller heads and associated piping;\nExperience cleaning condenser and evaporator tubes;\nExperience performing or coordinating Eddy Current tube testing;\nExperience with automatic tube brush systems;\nAbility to provide compatible ATB replacement brushes manufactured by Water Technology of Pensacola, Inc.;\nAbility to replace condenser baskets and basket clips;\nAvailability of qualified technicians within the required performance period;\nSafety and lockout/tagout procedures; and\nAbility to complete the work within two months after award.\nRespondents should identify whether all work will be performed by their own employees or whether subcontractors will be used. Identify the anticipated subcontracted work, if applicable.\nC. Relevant Past Performance\nSubmit information for at least three similar projects completed within the past five years, if available. Projects should involve commercial water-cooled chiller tube cleaning, Eddy Current testing, chiller maintenance, or comparable work.\nFor each project, provide:\nCustomer name;\nContract or purchase order number, if releasable;\nBrief description of work performed;\nChiller manufacturer and model, if available;\nContract or project value;\nPeriod of performance;\nPlace of performance;\nCustomer point of contact, telephone number, and email address; and\nStatement regarding successful completion and customer acceptance.\nD. Contracting Capacity\nProvide information regarding the firm s ability to accept and perform a firm-fixed-price contract, including:\nAvailability to begin work after award;\nEstimated time required to complete the work;\nAbility to provide all required labor, materials, equipment, testing, and reporting;\nAbility to work during normal business hours without overtime; and\nAny anticipated performance limitations or scheduling constraints.\nE. Rough Order of Magnitude\nRespondents may provide a rough order-of-magnitude estimate for completing the entire requirement. Any estimate provided will be used for market research only and will not constitute a quotation or offer.\nThe estimate should identify whether it includes:\nLabor;\nTravel;\nEquipment;\nMaterials;\nReplacement brushes;\nBasket clips;\nReplacement baskets;\nEddy Current testing;\nReports; and\nAny other direct or indirect costs.\n7. SITE VISIT\nA site visit may be offered before issuance of any solicitation. Attendance is not anticipated to be mandatory; however, attendance is highly recommended for firms that intend to submit a future quotation or proposal.\nThe date, time, access procedures, and meeting location for any site visit will be provided in a future solicitation or amendment. Questions will not be answered during the site visit. All questions must be submitted in writing to the Contracting Officer identified in the future solicitation.\n8. RESPONSE SUBMISSION INSTRUCTIONS\nResponses shall be submitted electronically to:\nContracting Officer: Joseph E. Horn\nEmail Address: Joseph.Horn@va.gov \nResponse Due Date and Time: 12-19-2026, 12:00 PM EST\nSubject Line: Sources Sought   Chiller Tube Cleaning   WJB Dorn VAMC\nResponses should be submitted in PDF format and should include the respondent s legal business name in the file name.\n9. IMPORTANT NOTICE\nThis notice is for market research and planning purposes only. It does not constitute a solicitation, request for quotation, request for proposal, or promise to issue a solicitation. The Government is not obligated to award a contract based on responses received.\nThe Government will not pay for information submitted in response to this notice. Respondents will not be notified individually of the results of the market research. If a solicitation is issued, it will contain the official performance requirements, applicable contract clauses, submission instructions, and evaluation criteria.\nThe Government reserves the right to revise the requirement, issue a solicitation, use another acquisition strategy, or take no further procurement action.\n10. RECORDS AND INFORMATION HANDLING\nAny resulting contract may include applicable Federal records management, information security, Privacy Act, Freedom of Information Act, and Government data ownership requirements. Contractors may be required to comply with applicable provisions of:\n44 U.S.C. Chapters 21, 29, 31, and 33;\nThe Freedom of Information Act, 5 U.S.C. § 552;\nThe Privacy Act of 1974, 5 U.S.C. § 552a;\n36 CFR Parts 1222 and 1228; and\nApplicable Department of Veterans Affairs records management policies.\nRespondents should not submit classified information, personally identifiable information, protected health information, or proprietary information unless specifically requested. Any proprietary information should be clearly marked","text":"Chiller Tube Cleaning Services\nService-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB)\nTHIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR QUOTATION, INVITATION FOR BID, OR SOLICITATION.\nThe Department of Veterans Affairs, WJB Dorn VA Medical Center, Columbia, South Carolina, is conducting market research to identify eligible and capable Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) that can provide chiller tube cleaning services.\nThe Government is seeking responses from businesses capable of performing the requirement described below. Information received may be used to determine the appropriate acquisition strategy, including a potential SDVOSB or VOSB set-aside.\n1. GENERAL INFORMATION\nFacility: WJB Dorn VA Medical Center\nAddress: 6439 Garners Ferry Road, Columbia, SC 29209\nPrimary NAICS Code: 561210 Facilities Support Services\nProduct/Service Code (PSC): J041 Maintenance, Repair, and Rebuilding of Refrigeration and Air Conditioning Equipment\nEstimated Contract Value: Approximately $38,000\nAnticipated Period of Performance: One-time service to be completed within two months after contract award\nPlace of Performance: WJB Dorn VA Medical Center, Columbia, South Carolina\nContract Type: Anticipated firm-fixed-price service contract\nSet-Aside Consideration: SDVOSB/VOSB set-aside, subject to market research and acquisition approval\nThe Government will not reimburse respondents for any costs associated with submitting information in response to this notice.\n2. DESCRIPTION OF REQUIREMENT\nThe contractor shall furnish all labor, supervision, transportation, travel, equipment, tools, supplies, materials, and incidentals necessary to perform one-time cleaning and inspection services for the following chillers located in the WJB Dorn VA Medical Center Chiller Plant:\nTrane Chiller No. 1\nModel: CVHF770\nSerial Number: L03M08208\nTrane Chiller No. 2\nModel: CVHF770\nSerial Number: L08L05174\nWork is anticipated to be performed Monday through Friday, between 8:00 a.m. and 4:00 p.m., excluding weekends and federally observed holidays. No overtime is currently authorized.\n3. ANTICIPATED TECHNICAL REQUIREMENTS\nThe contractor shall be capable of performing the following services:\nCoordinate scheduling with the Government s designated Contracting Officer Representative (COR) or Alternate COR (ACOR).\nPerform required lockout/tagout procedures.\nDrain the evaporators and condensers as necessary.\nRemove the heads from both ends of each condenser and remove necessary piping.\nRemove one head from each evaporator.\nClean condenser and evaporator tubes in accordance with applicable industry standards and manufacturer recommendations.\nPerform Eddy Current testing of the tubes and provide a written test report.\nReplace brushes in the condenser automatic tube brush system.\nReplacement brushes must be compatible with the ATB systems manufactured by Water Technology of Pensacola, Inc.\nReplace basket clips on each condenser basket.\nReplace up to 25 baskets per chiller, for a total of up to 50 baskets.\nReinstall condenser and evaporator heads and associated piping.\nCheck and verify chiller operation after completion of work.\nProvide a service report to the COR no later than ten business days after completion of the work.\nThe contractor shall clearly barricade or block off the work area during performance to prevent unauthorized personnel from entering or interfering with the work.\n4. DELIVERABLES\nThe contractor shall provide a written service report identifying, at a minimum:\nDate the work was performed;\nChiller number;\nWork performed on each chiller;\nResults of the Eddy Current testing;\nAny areas of concern or recommended corrective actions;\nName of each technician who performed the work; and\nConfirmation that operational checks were completed.\n5. PERSONNEL AND SAFETY REQUIREMENTS\nThe contractor shall provide qualified personnel with demonstrated commercial water-cooled chiller experience.\nAt a minimum, the contractor shall be capable of providing:\nQualified HVAC/chiller technicians experienced with Trane centrifugal chillers;\nPersonnel with experience performing condenser and evaporator tube cleaning;\nPersonnel experienced with Eddy Current testing of chiller tubes;\nPersonnel trained in applicable lockout/tagout procedures;\nPersonnel with OSHA 10-hour training;\nAppropriate personal protective equipment and safety equipment; and\nTools and equipment necessary to complete the work.\nThe contractor shall:\nSecure all tools and equipment at all times;\nRemove tools and equipment from open areas or store them in a secured location during breaks, lunch, and at the end of each workday;\nRemove all debris from the facility at the end of each workday;\nCheck in and out with the Engineering Control Center in Building 100 before starting and after completing work each day; and\nComply with the Medical Center s safety, infection control, access, and security requirements.\nThe WJB Dorn VA Medical Center is a smoke-free campus.\n6. INFORMATION REQUESTED\nInterested firms are requested to submit a capability statement addressing the following items. Responses should be concise and should not exceed 10 pages, excluding cover pages and supporting documentation.\nA. Company Information\nProvide:\nLegal business name and physical address;\nPoint of contact, telephone number, and email address;\nSAM.gov Unique Entity ID (UEI);\nCAGE code;\nCurrent SAM.gov registration status;\nBusiness size under NAICS 561210;\nIdentification of any applicable socioeconomic designations; and\nIdentification as an SDVOSB or VOSB.\nSDVOSB and VOSB firms should identify whether they are currently certified through the Small Business Administration s Veteran Small Business Certification program (SBA VetCert). Respondents should provide their applicable certification status and, if available, certification expiration date or verification information.\nB. Technical Capability\nDescribe the firm s capability to perform the complete requirement, including:\nExperience cleaning commercial water-cooled chillers;\nExperience with Trane CVHF-series or comparable centrifugal chillers;\nExperience removing and reinstalling chiller heads and associated piping;\nExperience cleaning condenser and evaporator tubes;\nExperience performing or coordinating Eddy Current tube testing;\nExperience with automatic tube brush systems;\nAbility to provide compatible ATB replacement brushes manufactured by Water Technology of Pensacola, Inc.;\nAbility to replace condenser baskets and basket clips;\nAvailability of qualified technicians within the required performance period;\nSafety and lockout/tagout procedures; and\nAbility to complete the work within two months after award.\nRespondents should identify whether all work will be performed by their own employees or whether subcontractors will be used. Identify the anticipated subcontracted work, if applicable.\nC. Relevant Past Performance\nSubmit information for at least three similar projects completed within the past five years, if available. Projects should involve commercial water-cooled chiller tube cleaning, Eddy Current testing, chiller maintenance, or comparable work.\nFor each project, provide:\nCustomer name;\nContract or purchase order number, if releasable;\nBrief description of work performed;\nChiller manufacturer and model, if available;\nContract or project value;\nPeriod of performance;\nPlace of performance;\nCustomer point of contact, telephone number, and email address; and\nStatement regarding successful completion and customer acceptance.\nD. Contracting Capacity\nProvide information regarding the firm s ability to accept and perform a firm-fixed-price contract, including:\nAvailability to begin work after award;\nEstimated time required to complete the work;\nAbility to provide all required labor, materials, equipment, testing, and reporting;\nAbility to work during normal business hours without overtime; and\nAny anticipated performance limitations or scheduling constraints.\nE. Rough Order of Magnitude\nRespondents may provide a rough order-of-magnitude estimate for completing the entire requirement. Any estimate provided will be used for market research only and will not constitute a quotation or offer.\nThe estimate should identify whether it includes:\nLabor;\nTravel;\nEquipment;\nMaterials;\nReplacement brushes;\nBasket clips;\nReplacement baskets;\nEddy Current testing;\nReports; and\nAny other direct or indirect costs.\n7. SITE VISIT\nA site visit may be offered before issuance of any solicitation. Attendance is not anticipated to be mandatory; however, attendance is highly recommended for firms that intend to submit a future quotation or proposal.\nThe date, time, access procedures, and meeting location for any site visit will be provided in a future solicitation or amendment. Questions will not be answered during the site visit. All questions must be submitted in writing to the Contracting Officer identified in the future solicitation.\n8. RESPONSE SUBMISSION INSTRUCTIONS\nResponses shall be submitted electronically to:\nContracting Officer: Joseph E. Horn\nEmail Address: Joseph.Horn@va.gov\nResponse Due Date and Time: 12-19-2026, 12:00 PM EST\nSubject Line: Sources Sought Chiller Tube Cleaning WJB Dorn VAMC\nResponses should be submitted in PDF format and should include the respondent s legal business name in the file name.\n9. IMPORTANT NOTICE\nThis notice is for market research and planning purposes only. It does not constitute a solicitation, request for quotation, request for proposal, or promise to issue a solicitation. The Government is not obligated to award a contract based on responses received.\nThe Government will not pay for information submitted in response to this notice. Respondents will not be notified individually of the results of the market research. If a solicitation is issued, it will contain the official performance requirements, applicable contract clauses, submission instructions, and evaluation criteria.\nThe Government reserves the right to revise the requirement, issue a solicitation, use another acquisition strategy, or take no further procurement action.\n10. RECORDS AND INFORMATION HANDLING\nAny resulting contract may include applicable Federal records management, information security, Privacy Act, Freedom of Information Act, and Government data ownership requirements. Contractors may be required to comply with applicable provisions of:\n44 U.S.C. Chapters 21, 29, 31, and 33;\nThe Freedom of Information Act, 5 U.S.C. § 552;\nThe Privacy Act of 1974, 5 U.S.C. § 552a;\n36 CFR Parts 1222 and 1228; and\nApplicable Department of Veterans Affairs records management policies.\nRespondents should not submit classified information, personally identifiable information, protected health information, or proprietary information unless specifically requested. Any proprietary information should be clearly marked","origin":"detail"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"36C24727Q0052","place_of_performance":{"zip":"29209-1638","city":{"name":"Columbia"},"state":{"name":"South Carolina"},"street":"Columbia VAMC","country":{"name":"United States"},"street2":"6439 Garners Ferry Road"},"product_service_code":"J041"}],"due_at":"2026-10-21T12:00:00Z","due_date":"2026-10-21","closes_at":"2026-10-21T12:00:00Z","awardable":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C247","office_name":"247-NETWORK CONTRACT OFFICE 7 (36C247)","state":"SC","county":"45079","county_name":"Richland County","city":"4516000","city_name":"Columbia","country":null,"state_source":"sam_state_name","state_evidence":null,"site_key":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":true,"updated_at":"2026-10-27T04:48:32.497036Z","principal_notice_id":"0556e64db17d4b49a7d3d77310918372","description":{"text":"Chiller Tube Cleaning Services\nService-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB)\nTHIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR QUOTATION, INVITATION FOR BID, OR SOLICITATION.\nThe Department of Veterans Affairs, WJB Dorn VA Medical Center, Columbia, South Carolina, is conducting market research to identify eligible and capable Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) that can provide chiller tube cleaning services.\nThe Government is seeking responses from businesses capable of performing the requirement described below. Information received may be used to determine the appropriate acquisition strategy, including a potential SDVOSB or VOSB set-aside.\n1. GENERAL INFORMATION\nFacility: WJB Dorn VA Medical Center\nAddress: 6439 Garners Ferry Road, Columbia, SC 29209\nPrimary NAICS Code: 561210 Facilities Support Services\nProduct/Service Code (PSC): J041 Maintenance, Repair, and Rebuilding of Refrigeration and Air Conditioning Equipment\nEstimated Contract Value: Approximately $38,000\nAnticipated Period of Performance: One-time service to be completed within two months after contract award\nPlace of Performance: WJB Dorn VA Medical Center, Columbia, South Carolina\nContract Type: Anticipated firm-fixed-price service contract\nSet-Aside Consideration: SDVOSB/VOSB set-aside, subject to market research and acquisition approval\nThe Government will not reimburse respondents for any costs associated with submitting information in response to this notice.\n2. DESCRIPTION OF REQUIREMENT\nThe contractor shall furnish all labor, supervision, transportation, travel, equipment, tools, supplies, materials, and incidentals necessary to perform one-time cleaning and inspection services for the following chillers located in the WJB Dorn VA Medical Center Chiller Plant:\nTrane Chiller No. 1\nModel: CVHF770\nSerial Number: L03M08208\nTrane Chiller No. 2\nModel: CVHF770\nSerial Number: L08L05174\nWork is anticipated to be performed Monday through Friday, between 8:00 a.m. and 4:00 p.m., excluding weekends and federally observed holidays. No overtime is currently authorized.\n3. ANTICIPATED TECHNICAL REQUIREMENTS\nThe contractor shall be capable of performing the following services:\nCoordinate scheduling with the Government s designated Contracting Officer Representative (COR) or Alternate COR (ACOR).\nPerform required lockout/tagout procedures.\nDrain the evaporators and condensers as necessary.\nRemove the heads from both ends of each condenser and remove necessary piping.\nRemove one head from each evaporator.\nClean condenser and evaporator tubes in accordance with applicable industry standards and manufacturer recommendations.\nPerform Eddy Current testing of the tubes and provide a written test report.\nReplace brushes in the condenser automatic tube brush system.\nReplacement brushes must be compatible with the ATB systems manufactured by Water Technology of Pensacola, Inc.\nReplace basket clips on each condenser basket.\nReplace up to 25 baskets per chiller, for a total of up to 50 baskets.\nReinstall condenser and evaporator heads and associated piping.\nCheck and verify chiller operation after completion of work.\nProvide a service report to the COR no later than ten business days after completion of the work.\nThe contractor shall clearly barricade or block off the work area during performance to prevent unauthorized personnel from entering or interfering with the work.\n4. DELIVERABLES\nThe contractor shall provide a written service report identifying, at a minimum:\nDate the work was performed;\nChiller number;\nWork performed on each chiller;\nResults of the Eddy Current testing;\nAny areas of concern or recommended corrective actions;\nName of each technician who performed the work; and\nConfirmation that operational checks were completed.\n5. PERSONNEL AND SAFETY REQUIREMENTS\nThe contractor shall provide qualified personnel with demonstrated commercial water-cooled chiller experience.\nAt a minimum, the contractor shall be capable of providing:\nQualified HVAC/chiller technicians experienced with Trane centrifugal chillers;\nPersonnel with experience performing condenser and evaporator tube cleaning;\nPersonnel experienced with Eddy Current testing of chiller tubes;\nPersonnel trained in applicable lockout/tagout procedures;\nPersonnel with OSHA 10-hour training;\nAppropriate personal protective equipment and safety equipment; and\nTools and equipment necessary to complete the work.\nThe contractor shall:\nSecure all tools and equipment at all times;\nRemove tools and equipment from open areas or store them in a secured location during breaks, lunch, and at the end of each workday;\nRemove all debris from the facility at the end of each workday;\nCheck in and out with the Engineering Control Center in Building 100 before starting and after completing work each day; and\nComply with the Medical Center s safety, infection control, access, and security requirements.\nThe WJB Dorn VA Medical Center is a smoke-free campus.\n6. INFORMATION REQUESTED\nInterested firms are requested to submit a capability statement addressing the following items. Responses should be concise and should not exceed 10 pages, excluding cover pages and supporting documentation.\nA. Company Information\nProvide:\nLegal business name and physical address;\nPoint of contact, telephone number, and email address;\nSAM.gov Unique Entity ID (UEI);\nCAGE code;\nCurrent SAM.gov registration status;\nBusiness size under NAICS 561210;\nIdentification of any applicable socioeconomic designations; and\nIdentification as an SDVOSB or VOSB.\nSDVOSB and VOSB firms should identify whether they are currently certified through the Small Business Administration s Veteran Small Business Certification program (SBA VetCert). Respondents should provide their applicable certification status and, if available, certification expiration date or verification information.\nB. Technical Capability\nDescribe the firm s capability to perform the complete requirement, including:\nExperience cleaning commercial water-cooled chillers;\nExperience with Trane CVHF-series or comparable centrifugal chillers;\nExperience removing and reinstalling chiller heads and associated piping;\nExperience cleaning condenser and evaporator tubes;\nExperience performing or coordinating Eddy Current tube testing;\nExperience with automatic tube brush systems;\nAbility to provide compatible ATB replacement brushes manufactured by Water Technology of Pensacola, Inc.;\nAbility to replace condenser baskets and basket clips;\nAvailability of qualified technicians within the required performance period;\nSafety and lockout/tagout procedures; and\nAbility to complete the work within two months after award.\nRespondents should identify whether all work will be performed by their own employees or whether subcontractors will be used. Identify the anticipated subcontracted work, if applicable.\nC. Relevant Past Performance\nSubmit information for at least three similar projects completed within the past five years, if available. Projects should involve commercial water-cooled chiller tube cleaning, Eddy Current testing, chiller maintenance, or comparable work.\nFor each project, provide:\nCustomer name;\nContract or purchase order number, if releasable;\nBrief description of work performed;\nChiller manufacturer and model, if available;\nContract or project value;\nPeriod of performance;\nPlace of performance;\nCustomer point of contact, telephone number, and email address; and\nStatement regarding successful completion and customer acceptance.\nD. Contracting Capacity\nProvide information regarding the firm s ability to accept and perform a firm-fixed-price contract, including:\nAvailability to begin work after award;\nEstimated time required to complete the work;\nAbility to provide all required labor, materials, equipment, testing, and reporting;\nAbility to work during normal business hours without overtime; and\nAny anticipated performance limitations or scheduling constraints.\nE. Rough Order of Magnitude\nRespondents may provide a rough order-of-magnitude estimate for completing the entire requirement. Any estimate provided will be used for market research only and will not constitute a quotation or offer.\nThe estimate should identify whether it includes:\nLabor;\nTravel;\nEquipment;\nMaterials;\nReplacement brushes;\nBasket clips;\nReplacement baskets;\nEddy Current testing;\nReports; and\nAny other direct or indirect costs.\n7. SITE VISIT\nA site visit may be offered before issuance of any solicitation. Attendance is not anticipated to be mandatory; however, attendance is highly recommended for firms that intend to submit a future quotation or proposal.\nThe date, time, access procedures, and meeting location for any site visit will be provided in a future solicitation or amendment. Questions will not be answered during the site visit. All questions must be submitted in writing to the Contracting Officer identified in the future solicitation.\n8. RESPONSE SUBMISSION INSTRUCTIONS\nResponses shall be submitted electronically to:\nContracting Officer: Joseph E. Horn\nEmail Address: Joseph.Horn@va.gov\nResponse Due Date and Time: 12-19-2026, 12:00 PM EST\nSubject Line: Sources Sought Chiller Tube Cleaning WJB Dorn VAMC\nResponses should be submitted in PDF format and should include the respondent s legal business name in the file name.\n9. IMPORTANT NOTICE\nThis notice is for market research and planning purposes only. It does not constitute a solicitation, request for quotation, request for proposal, or promise to issue a solicitation. The Government is not obligated to award a contract based on responses received.\nThe Government will not pay for information submitted in response to this notice. Respondents will not be notified individually of the results of the market research. If a solicitation is issued, it will contain the official performance requirements, applicable contract clauses, submission instructions, and evaluation criteria.\nThe Government reserves the right to revise the requirement, issue a solicitation, use another acquisition strategy, or take no further procurement action.\n10. RECORDS AND INFORMATION HANDLING\nAny resulting contract may include applicable Federal records management, information security, Privacy Act, Freedom of Information Act, and Government data ownership requirements. Contractors may be required to comply with applicable provisions of:\n44 U.S.C. Chapters 21, 29, 31, and 33;\nThe Freedom of Information Act, 5 U.S.C. § 552;\nThe Privacy Act of 1974, 5 U.S.C. § 552a;\n36 CFR Parts 1222 and 1228; and\nApplicable Department of Veterans Affairs records management policies.\nRespondents should not submit classified information, personally identifiable information, protected health information, or proprietary information unless specifically requested. Any proprietary information should be clearly marked","html":"Chiller Tube Cleaning Services\nService-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB)\nTHIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR QUOTATION, INVITATION FOR BID, OR SOLICITATION.\nThe Department of Veterans Affairs, WJB Dorn VA Medical Center, Columbia, South Carolina, is conducting market research to identify eligible and capable Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) that can provide chiller tube cleaning services.\nThe Government is seeking responses from businesses capable of performing the requirement described below. Information received may be used to determine the appropriate acquisition strategy, including a potential SDVOSB or VOSB set-aside.\n1. GENERAL INFORMATION\nFacility: WJB Dorn VA Medical Center\nAddress: 6439 Garners Ferry Road, Columbia, SC 29209\nPrimary NAICS Code: 561210   Facilities Support Services\nProduct/Service Code (PSC): J041   Maintenance, Repair, and Rebuilding of Refrigeration and Air Conditioning Equipment\nEstimated Contract Value: Approximately $38,000\nAnticipated Period of Performance: One-time service to be completed within two months after contract award\nPlace of Performance: WJB Dorn VA Medical Center, Columbia, South Carolina\nContract Type: Anticipated firm-fixed-price service contract\nSet-Aside Consideration: SDVOSB/VOSB set-aside, subject to market research and acquisition approval\nThe Government will not reimburse respondents for any costs associated with submitting information in response to this notice.\n2. DESCRIPTION OF REQUIREMENT\nThe contractor shall furnish all labor, supervision, transportation, travel, equipment, tools, supplies, materials, and incidentals necessary to perform one-time cleaning and inspection services for the following chillers located in the WJB Dorn VA Medical Center Chiller Plant:\nTrane Chiller No. 1\nModel: CVHF770\nSerial Number: L03M08208\nTrane Chiller No. 2\nModel: CVHF770\nSerial Number: L08L05174\nWork is anticipated to be performed Monday through Friday, between 8:00 a.m. and 4:00 p.m., excluding weekends and federally observed holidays. No overtime is currently authorized.\n3. ANTICIPATED TECHNICAL REQUIREMENTS\nThe contractor shall be capable of performing the following services:\nCoordinate scheduling with the Government s designated Contracting Officer Representative (COR) or Alternate COR (ACOR).\nPerform required lockout/tagout procedures.\nDrain the evaporators and condensers as necessary.\nRemove the heads from both ends of each condenser and remove necessary piping.\nRemove one head from each evaporator.\nClean condenser and evaporator tubes in accordance with applicable industry standards and manufacturer recommendations.\nPerform Eddy Current testing of the tubes and provide a written test report.\nReplace brushes in the condenser automatic tube brush system.\nReplacement brushes must be compatible with the ATB systems manufactured by Water Technology of Pensacola, Inc.\nReplace basket clips on each condenser basket.\nReplace up to 25 baskets per chiller, for a total of up to 50 baskets.\nReinstall condenser and evaporator heads and associated piping.\nCheck and verify chiller operation after completion of work.\nProvide a service report to the COR no later than ten business days after completion of the work.\nThe contractor shall clearly barricade or block off the work area during performance to prevent unauthorized personnel from entering or interfering with the work.\n4. DELIVERABLES\nThe contractor shall provide a written service report identifying, at a minimum:\nDate the work was performed;\nChiller number;\nWork performed on each chiller;\nResults of the Eddy Current testing;\nAny areas of concern or recommended corrective actions;\nName of each technician who performed the work; and\nConfirmation that operational checks were completed.\n5. PERSONNEL AND SAFETY REQUIREMENTS\nThe contractor shall provide qualified personnel with demonstrated commercial water-cooled chiller experience.\nAt a minimum, the contractor shall be capable of providing:\nQualified HVAC/chiller technicians experienced with Trane centrifugal chillers;\nPersonnel with experience performing condenser and evaporator tube cleaning;\nPersonnel experienced with Eddy Current testing of chiller tubes;\nPersonnel trained in applicable lockout/tagout procedures;\nPersonnel with OSHA 10-hour training;\nAppropriate personal protective equipment and safety equipment; and\nTools and equipment necessary to complete the work.\nThe contractor shall:\nSecure all tools and equipment at all times;\nRemove tools and equipment from open areas or store them in a secured location during breaks, lunch, and at the end of each workday;\nRemove all debris from the facility at the end of each workday;\nCheck in and out with the Engineering Control Center in Building 100 before starting and after completing work each day; and\nComply with the Medical Center s safety, infection control, access, and security requirements.\nThe WJB Dorn VA Medical Center is a smoke-free campus.\n6. INFORMATION REQUESTED\nInterested firms are requested to submit a capability statement addressing the following items. Responses should be concise and should not exceed 10 pages, excluding cover pages and supporting documentation.\nA. Company Information\nProvide:\nLegal business name and physical address;\nPoint of contact, telephone number, and email address;\nSAM.gov Unique Entity ID (UEI);\nCAGE code;\nCurrent SAM.gov registration status;\nBusiness size under NAICS 561210;\nIdentification of any applicable socioeconomic designations; and\nIdentification as an SDVOSB or VOSB.\nSDVOSB and VOSB firms should identify whether they are currently certified through the Small Business Administration s Veteran Small Business Certification program (SBA VetCert). Respondents should provide their applicable certification status and, if available, certification expiration date or verification information.\nB. Technical Capability\nDescribe the firm s capability to perform the complete requirement, including:\nExperience cleaning commercial water-cooled chillers;\nExperience with Trane CVHF-series or comparable centrifugal chillers;\nExperience removing and reinstalling chiller heads and associated piping;\nExperience cleaning condenser and evaporator tubes;\nExperience performing or coordinating Eddy Current tube testing;\nExperience with automatic tube brush systems;\nAbility to provide compatible ATB replacement brushes manufactured by Water Technology of Pensacola, Inc.;\nAbility to replace condenser baskets and basket clips;\nAvailability of qualified technicians within the required performance period;\nSafety and lockout/tagout procedures; and\nAbility to complete the work within two months after award.\nRespondents should identify whether all work will be performed by their own employees or whether subcontractors will be used. Identify the anticipated subcontracted work, if applicable.\nC. Relevant Past Performance\nSubmit information for at least three similar projects completed within the past five years, if available. Projects should involve commercial water-cooled chiller tube cleaning, Eddy Current testing, chiller maintenance, or comparable work.\nFor each project, provide:\nCustomer name;\nContract or purchase order number, if releasable;\nBrief description of work performed;\nChiller manufacturer and model, if available;\nContract or project value;\nPeriod of performance;\nPlace of performance;\nCustomer point of contact, telephone number, and email address; and\nStatement regarding successful completion and customer acceptance.\nD. Contracting Capacity\nProvide information regarding the firm s ability to accept and perform a firm-fixed-price contract, including:\nAvailability to begin work after award;\nEstimated time required to complete the work;\nAbility to provide all required labor, materials, equipment, testing, and reporting;\nAbility to work during normal business hours without overtime; and\nAny anticipated performance limitations or scheduling constraints.\nE. Rough Order of Magnitude\nRespondents may provide a rough order-of-magnitude estimate for completing the entire requirement. Any estimate provided will be used for market research only and will not constitute a quotation or offer.\nThe estimate should identify whether it includes:\nLabor;\nTravel;\nEquipment;\nMaterials;\nReplacement brushes;\nBasket clips;\nReplacement baskets;\nEddy Current testing;\nReports; and\nAny other direct or indirect costs.\n7. SITE VISIT\nA site visit may be offered before issuance of any solicitation. Attendance is not anticipated to be mandatory; however, attendance is highly recommended for firms that intend to submit a future quotation or proposal.\nThe date, time, access procedures, and meeting location for any site visit will be provided in a future solicitation or amendment. Questions will not be answered during the site visit. All questions must be submitted in writing to the Contracting Officer identified in the future solicitation.\n8. RESPONSE SUBMISSION INSTRUCTIONS\nResponses shall be submitted electronically to:\nContracting Officer: Joseph E. Horn\nEmail Address: Joseph.Horn@va.gov \nResponse Due Date and Time: 12-19-2026, 12:00 PM EST\nSubject Line: Sources Sought   Chiller Tube Cleaning   WJB Dorn VAMC\nResponses should be submitted in PDF format and should include the respondent s legal business name in the file name.\n9. IMPORTANT NOTICE\nThis notice is for market research and planning purposes only. It does not constitute a solicitation, request for quotation, request for proposal, or promise to issue a solicitation. The Government is not obligated to award a contract based on responses received.\nThe Government will not pay for information submitted in response to this notice. Respondents will not be notified individually of the results of the market research. If a solicitation is issued, it will contain the official performance requirements, applicable contract clauses, submission instructions, and evaluation criteria.\nThe Government reserves the right to revise the requirement, issue a solicitation, use another acquisition strategy, or take no further procurement action.\n10. RECORDS AND INFORMATION HANDLING\nAny resulting contract may include applicable Federal records management, information security, Privacy Act, Freedom of Information Act, and Government data ownership requirements. Contractors may be required to comply with applicable provisions of:\n44 U.S.C. Chapters 21, 29, 31, and 33;\nThe Freedom of Information Act, 5 U.S.C. § 552;\nThe Privacy Act of 1974, 5 U.S.C. § 552a;\n36 CFR Parts 1222 and 1228; and\nApplicable Department of Veterans Affairs records management policies.\nRespondents should not submit classified information, personally identifiable information, protected health information, or proprietary information unless specifically requested. Any proprietary information should be clearly marked","origin":"detail"},"contacts":[{"name":"Joseph E. Horn","role":"primary","email":"Joseph.Horn@va.gov","phone":"Email Only","title":"Contract Officer"}],"place_of_performance":{"zip":"29209-1638","city":{"name":"Columbia"},"state":{"name":"South Carolina"},"street":"Columbia VAMC","country":{"name":"United States"},"street2":"6439 Garners Ferry Road"},"office_address":{"zip":"30904","city":"AUGUSTA","state":"GA","country":"USA"},"naics_codes":["561210"],"award":{"awardee":{}},"attachments":[{"resource_id":"a062d40dafa24f499489b1ea85e21155","name":"36C24727Q0052.docx","kind":"file","mime_type":".docx","size_bytes":24102,"posted_at":"2026-10-14T15:42:13.713Z","export_controlled":false,"sha256":null,"url":"https://sam.gov/api/prod/opps/v3/opportunities/resources/files/a062d40dafa24f499489b1ea85e21155/download","mirrored":false}],"awards":[],"related":[{"key":"36C24727Q0048","latest_notice_id":"b635674d42d344a7bcf6b8df313d4397","title":"Medicaid Application Assistance Services - Charleston 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