# Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year

Canonical: https://abierto.us/opportunities/36c24725q0830

- Solicitation number: 36C24725Q0830
- Notice type: Special notice (first published as presolicitation)
- Status: Closed. Deadline was August 25, 2025 at 11:00 AM EDT
- Department: Department of Veterans Affairs
- Contracting office: 247-Network Contract Office 7 (36C247)
- NAICS: 325998 All Other Miscellaneous Chemical Product and Preparation Manufacturing
- Product or service code: J046 Maintenance, Repair and Rebuilding of Equipment: Water Purification and Sewage Treatment Equipment
- Set-aside: Service-disabled veteran-owned small business set-aside
- Place of performance: Charleston, South Carolina
- County: Charleston County (FIPS 45019). https://abierto.us/counties/charleston-county-sc-45019
- City: Charleston. https://abierto.us/cities/charleston-sc-4513330
- First posted: August 13, 2025
- Last posted: August 20, 2025
- SAM.gov: https://sam.gov/workspace/contract/opp/ef43898bf0364ee0a23ee2030d8a4ea9/view

## Description

**Clarification Questions:** System Scope & Access Could you kindly confirm the approximate number and type of cooling towers, chillers, and any closed-loop systems (e.g., hot water, glycol) that will be covered under this contract? Information is in Introduction to PWS. Chiller type-TRANE; Cooling Tower type EVASCO.

Chemical Delivery & Storage Will the VA accept routine chemical deliveries (e.g., in totes or drums) to a designated mechanical area on site, or are there restrictions on storage location, access hours, or container size? Information is in PWS. Chemical and testing Supplies. See item 9, 10. Vendor must consult with Boiler/Chiller plant manager on details. Service Schedule Expectations Is monthly on-site service expected for all systems?

Would any systems require seasonal startup/shutdown support, or is year-round service anticipated? Follow PWS, manufactures instructions and best practices. (See performance requirements.) Corrosion Coupon Program Will the contractor be expected to provide corrosion coupons and holders, or are those already installed on site? If so, are we responsible for full analysis and reporting? Follow PWS, manufactures instructions and best practices.

Reporting Requirements Would you prefer digital service reports to be submitted via email/PDF, or is there a VA platform (such as TMS or SharePoint) required for uploads? Digital service reports via email/PDF is acceptable. If this changes we will advise. Emergency Support Are vendors expected to offer 24 48 hour emergency response for water quality or biological issues (e.g., suspected Legionella events)? If so, please confirm expected response time and point of contact protocol.

Information in PWS under Chemical water Treatment Contractor Qualifications Item 3. (Must be within a 100 miles of the site to provide a reasonable response time.) Evaluation Factors Will the evaluation be conducted strictly under a Lowest Price Technically Acceptable (LPTA) approach, or will the government consider past performance or technical narrative as part of a broader assessment?

Defer to CO Labor vs. Materials Breakdown Should chemicals, corrosion analysis, and testing be priced as separate line items, or should these be bundled into a flat monthly rate? Defer to CO Annual Estimate (for Planning) While we understand that previous vendor data isn t provided, would you be able to share a rough estimate of expected annual service frequency or volume of chemical usage to help us appropriately size our proposal? No information.

## Publications

- August 13, 2025: Presolicitation, due August 20, 2025 at 11:00 AM EDT. Notice 3f54e390765342dd935ab41d783782b3. https://sam.gov/workspace/contract/opp/3f54e390765342dd935ab41d783782b3/view
- August 13, 2025: Solicitation, due August 20, 2025 at 11:00 AM EDT. Notice cc38880a47ba4c65a714622f281dfab1. https://sam.gov/workspace/contract/opp/cc38880a47ba4c65a714622f281dfab1/view
- August 18, 2025: Special notice, due August 25, 2025 at 11:00 AM EDT. Notice a6eeba498d9f4f3abdc5d15a5b85ffdf. https://sam.gov/workspace/contract/opp/a6eeba498d9f4f3abdc5d15a5b85ffdf/view
- August 19, 2025: Special notice, due August 25, 2025 at 11:00 AM EDT. Notice 9ff7b5b3584e421bb00c6dfcf411650a. https://sam.gov/workspace/contract/opp/9ff7b5b3584e421bb00c6dfcf411650a/view
- August 20, 2025: Presolicitation, due August 25, 2025 at 11:00 AM EDT. Notice 2cf38c32b38347c891d66baf10e15121. https://sam.gov/workspace/contract/opp/2cf38c32b38347c891d66baf10e15121/view
- August 20, 2025: Special notice, due August 25, 2025 at 11:00 AM EDT. Notice ef43898bf0364ee0a23ee2030d8a4ea9. https://sam.gov/workspace/contract/opp/ef43898bf0364ee0a23ee2030d8a4ea9/view

## Points of contact

- Terri Hudson, Contracting Officer, terri.hudson@va.gov, ***EMAIL ONLY***

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Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c24725q0830.