{"canonical":"https://abierto.us/opportunities/36c24526q0356","key":"36C24526Q0356","url":"https://abierto.us/opportunities/36c24526q0356","title":"Q517--Contingency Chemotherapy Compounding Services for Louis A Johnson VA Medical Center","solicitation_number":"36C24526Q0356","notice_type":"p","open":false,"response_deadline":"2026-06-12T19:00:00Z","first_posted":"2026-03-09","last_posted":"2026-06-09","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"245-NETWORK CONTRACT OFFICE 5 (36C245)","naics":"621610","psc":"Q517","set_aside":null,"place_state":"WV","place_county":"54033","place_county_name":"Harrison County","place_city":"5415628","place_city_name":"Clarksburg","winner":null,"award_amount":null,"publications":[{"notice_id":"4031ffbb8c0142cfa2bb03850f5e3977","title":"Q517--Contingency Chemotherapy Compounding Services Louis A Johnson VA Medical Center","solicitation_number":"36C24526Q0356","notice_type":"r","base_type":"r","posted":"2026-03-09","posted_at":null,"due_at":"2026-03-25T19:00:00Z","due_date":"2026-03-25","cancelled":null,"archived":null,"archive_date":"2026-04-24","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/4031ffbb8c0142cfa2bb03850f5e3977/view","enriched":false,"history":[]},{"notice_id":"6b21e27e9c5b48799410615d29fe3740","title":"Q517--Contingency Chemotherapy Compounding Services for Louis A Johnson VA Medical Center","solicitation_number":"36C24526Q0356","notice_type":"p","base_type":"p","posted":"2026-06-09","posted_at":null,"due_at":"2026-06-12T19:00:00Z","due_date":"2026-06-12","cancelled":null,"archived":null,"archive_date":"2026-07-12","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/6b21e27e9c5b48799410615d29fe3740/view","enriched":false,"history":[]}],"latest_notice_id":"6b21e27e9c5b48799410615d29fe3740","first_type":"r","notices":[{"dates":{"posted":"2026-03-09","response_deadline":{"raw":"2026-03-25T15:00:00-04:00","utc":"2026-03-25T19:00:00Z","date":"2026-03-25","time":"15:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/4031ffbb8c0142cfa2bb03850f5e3977/view"},"naics":{"codes":["456110"],"primary":"456110"},"title":"Q517--Contingency Chemotherapy Compounding Services Louis A Johnson VA Medical Center","agency":{"office":{"code":"36C245","name":"245-NETWORK CONTRACT OFFICE 5 (36C245)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"21090","city":"LINTHICUM","state":"MD","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-04-24","archive_type":"auto_custom"},"contacts":[{"name":"Sylvia Honesty","role":"primary","email":"Sylvia.Honesty@va.gov","phone":"410-642-2411","title":"Contracting Officer"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"4031ffbb8c0142cfa2bb03850f5e3977","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"83f0b2808d9190ffd1196622262515b148b9517d791761caba15cbaa59318848","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"The Louis A Johnson VA Medical Center (hereafter LAJVAMC) is conducting this Sources Sought to identify contractors who possess the capabilities to provide contingency hazardous chemotherapy compounding services as described in the attached Statement of Work. As permitted by FAR Part 10, this is a market research tool being utilized for informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this source sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 456110. If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered. DESCRITION OF WORK Purpose: Louis A. Johnson Veterans Administration Medical Center (LAJVAMC) Inpatient Pharmacy is in need of a contingency contractor to handle hazardous compounding in the event of IV room shutdown. Currently, Pharmacy only has one IV room for compounding and would be unable to handle hazardous compounding if it were shut down for any reason. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to sylvia.honesty@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than March 25, 2026, at 3:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). This request for information/sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. INTERESTED & CAPABLE RESPONSES: Louis A Johnson VA Medical Center is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your: Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address). GSA contract number, if applicable, including the contract s ultimate completion date inclusive of all remaining option periods. Capability statement and summary of previous experience conducting ambulance transportation services for VHA and other entities. Responses must be submitted by 3:00PM (EST) March 25, 2026. Responses to the information requested above may be submitted (1) via email to sylvia.honesty@va.gov","origin":"extract"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"36C24526Q0356","place_of_performance":{"zip":"26301","city":{"name":"Clarksburg"},"state":{"code":"WV"},"street":"Louis A Johnson VA Medical Center 1 Med Center Drive","country":{"code":"USA"}},"product_service_code":"Q517"},{"dates":{"posted":"2026-06-09","response_deadline":{"raw":"2026-06-12T15:00:00-04:00","utc":"2026-06-12T19:00:00Z","date":"2026-06-12","time":"15:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/6b21e27e9c5b48799410615d29fe3740/view"},"naics":{"codes":["621610"],"primary":"621610"},"title":"Q517--Contingency Chemotherapy Compounding Services for Louis A Johnson VA Medical Center","agency":{"office":{"code":"36C245","name":"245-NETWORK CONTRACT OFFICE 5 (36C245)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"21090","city":"LINTHICUM","state":"MD","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-07-12","archive_type":"auto_custom"},"contacts":[{"name":"Sylvia Honesty","role":"primary","email":"Sylvia.Honesty@va.gov","phone":"410-642-2411","title":"Contract Specialist"}],"base_type":{"code":"p","label":"Presolicitation"},"notice_id":"6b21e27e9c5b48799410615d29fe3740","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"968e23182395dd153fffbb4b5f407bce90da98b0a26d4e39654b50c145206acb","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"Please note the Government intends to issue the solicitation for a Contingency Chemotherapy Compounding Services for the Louis A Johnson VA Medical Center located at 1 Medical Center Drive, Clarksburg, West Virginia 26301. The anticipated performance period is 5 (five) years. All responsible sources may submit an offer, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a Base plus 4 Year, Firm Fixed Price contract. All contractors have to be registered in the SAM Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. STATEMENT OF WORK STATEMENT OF WORK AND GENERAL SPECIFICATIONS FOR Chemotherapy Compounding Background Louis A. Johnson Veterans Administration Medical Center (LAJVAMC) Inpatient Pharmacy is need of a contingency contractor to handle hazardous compounding in the event of IV room shutdown. Currently, Pharmacy only has one IV room for compounding and would be unable to handle hazardous compounding if it were shut down for any reason. Specifications Please see below for salient characteristics. Chemotherapy Compounding Base +4 years of chemotherapy compounding services Services Contractor shall provide all chemotherapy agents, IV Tubing, closed system drug transfer devices, and any other items deemed necessary. All Hazardous Chemotherapy Agents will be aseptically compounded based on patient specific orders. Drugs All drugs are to be supplied by the Contractor. Order Procedure Orders will be submitted via a VA secure network or fax. Once submitted, VA staff will confirm receipt of order with the Contractor via phone or email. Shipping/Delivery Procedure Compounded orders shall be transported via Courier, overnight mail service, or any other means necessary to ensure receipt prior to infusion date/time to VA Clarksburg. Shipping is included with the order and there is no additional cost for any items delivered for the weekend. All shipments for weekend delivery will be arranged as needed to ensure delivery can be successfully completed. Billing Contractor shall invoice for billable units for the amount of medication utilized for each individual patient. Regulation Compounding must be done at an FDA 503A compliant facility and meet all state and federal laws. Compounding, labeling, and beyond use dating/expiration dating will be based on USP 797, USP 800 and Federal Law. Contractor shall provide current and future certification reports for the sterile compounding areas and compounding hoods. In the case of any failures, contractor shall provide action plans for corrections of deficiencies and testing results showing the failures have been corrected. Contingency Plan The Contractor shall have a contingency backup plan in the event that the compounding facility is affected by any certification discrepancies, equipment malfunctions, natural disasters, or other matters affecting performance of the contract. Contingency locations must meet the same criteria as stated herein. Delivery Location Attn: (Pharmacy) Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301 Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above. The Contractor must comply and provide all necessary information to LAJVAMC. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government. Requested Delivery Date Delivery of supplies is TBD. Period of Performance Base Year: August 27, 2026 August 26, 2027 Option Year 1: August 27, 2027 August 26, 2028 Option Year 2: August 27, 2028 August 26, 2029 Option Year 3: August 27, 2029 August 26, 2030 Option Year 4: August 27, 2030 August 26, 2031 Safety Data Sheet (SDS) If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided for any material on the same day those materials arrive on VA property. Records Management When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records. Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations. This language should not replace specific records management requirements included within Federal information system contracts. RECORDS MANAGEMENT OBLIGATIONS A.  Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  B.  Definitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  The term Federal record: Includes LAJVAMC records. does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their LAJVAMC contract. may include deliverables and documentation associated with deliverables. C.  Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. LAJVAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of LAJVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of  any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to LAJVAMC .The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to LAJVAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and LAJVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with LAJVAMC policy. The Contractor shall not create or maintain any records containing any non-public LAJVAMC information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The LAJVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which LAJVAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take LAJVAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D.  Flowdown of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.","origin":"extract"},"notice_type":{"code":"p","label":"Presolicitation"},"schema_version":1,"solicitation_number":"36C24526Q0356","place_of_performance":{"zip":"26301","city":{"name":"Clarksburg"},"state":{"code":"WV"},"street":"Department of Veterans Affairs Louis A Johnson VA Medical Center 1 Medical Center Drive","country":{"code":"USA"}},"product_service_code":"Q517"}],"due_at":"2026-06-12T19:00:00Z","due_date":"2026-06-12","closes_at":"2026-06-12T19:00:00Z","awardable":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C245","office_name":"245-NETWORK CONTRACT OFFICE 5 (36C245)","state":"WV","county":"54033","county_name":"Harrison County","city":"5415628","city_name":"Clarksburg","country":"USA","winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"6b21e27e9c5b48799410615d29fe3740","description":{"text":"Please note the Government intends to issue the solicitation for a Contingency Chemotherapy Compounding Services for the Louis A Johnson VA Medical Center located at 1 Medical Center Drive, Clarksburg, West Virginia 26301. The anticipated performance period is 5 (five) years. All responsible sources may submit an offer, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a Base plus 4 Year, Firm Fixed Price contract. All contractors have to be registered in the SAM Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. STATEMENT OF WORK STATEMENT OF WORK AND GENERAL SPECIFICATIONS FOR Chemotherapy Compounding Background Louis A. Johnson Veterans Administration Medical Center (LAJVAMC) Inpatient Pharmacy is need of a contingency contractor to handle hazardous compounding in the event of IV room shutdown. Currently, Pharmacy only has one IV room for compounding and would be unable to handle hazardous compounding if it were shut down for any reason. Specifications Please see below for salient characteristics. Chemotherapy Compounding Base +4 years of chemotherapy compounding services Services Contractor shall provide all chemotherapy agents, IV Tubing, closed system drug transfer devices, and any other items deemed necessary. All Hazardous Chemotherapy Agents will be aseptically compounded based on patient specific orders. Drugs All drugs are to be supplied by the Contractor. Order Procedure Orders will be submitted via a VA secure network or fax. Once submitted, VA staff will confirm receipt of order with the Contractor via phone or email. Shipping/Delivery Procedure Compounded orders shall be transported via Courier, overnight mail service, or any other means necessary to ensure receipt prior to infusion date/time to VA Clarksburg. Shipping is included with the order and there is no additional cost for any items delivered for the weekend. All shipments for weekend delivery will be arranged as needed to ensure delivery can be successfully completed. Billing Contractor shall invoice for billable units for the amount of medication utilized for each individual patient. Regulation Compounding must be done at an FDA 503A compliant facility and meet all state and federal laws. Compounding, labeling, and beyond use dating/expiration dating will be based on USP 797, USP 800 and Federal Law. Contractor shall provide current and future certification reports for the sterile compounding areas and compounding hoods. In the case of any failures, contractor shall provide action plans for corrections of deficiencies and testing results showing the failures have been corrected. Contingency Plan The Contractor shall have a contingency backup plan in the event that the compounding facility is affected by any certification discrepancies, equipment malfunctions, natural disasters, or other matters affecting performance of the contract. Contingency locations must meet the same criteria as stated herein. Delivery Location Attn: (Pharmacy) Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301 Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above. The Contractor must comply and provide all necessary information to LAJVAMC. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government. Requested Delivery Date Delivery of supplies is TBD. Period of Performance Base Year: August 27, 2026 August 26, 2027 Option Year 1: August 27, 2027 August 26, 2028 Option Year 2: August 27, 2028 August 26, 2029 Option Year 3: August 27, 2029 August 26, 2030 Option Year 4: August 27, 2030 August 26, 2031 Safety Data Sheet (SDS) If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided for any material on the same day those materials arrive on VA property. Records Management When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records. Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations. This language should not replace specific records management requirements included within Federal information system contracts. RECORDS MANAGEMENT OBLIGATIONS A.  Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  B.  Definitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  The term Federal record: Includes LAJVAMC records. does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their LAJVAMC contract. may include deliverables and documentation associated with deliverables. C.  Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. LAJVAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of LAJVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of  any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to LAJVAMC .The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to LAJVAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and LAJVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with LAJVAMC policy. The Contractor shall not create or maintain any records containing any non-public LAJVAMC information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The LAJVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which LAJVAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take LAJVAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D.  Flowdown of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.","html":null,"origin":"extract"},"contacts":[{"name":"Sylvia Honesty","role":"primary","email":"Sylvia.Honesty@va.gov","phone":"410-642-2411","title":"Contract Specialist"}],"place_of_performance":{"zip":"26301","city":{"name":"Clarksburg"},"state":{"code":"WV"},"street":"Department of Veterans Affairs Louis A Johnson VA Medical Center 1 Medical Center Drive","country":{"code":"USA"}},"office_address":{"zip":"21090","city":"LINTHICUM","state":"MD","country":"USA"},"naics_codes":["621610"],"award":null,"attachments":[],"awards":[],"related":[{"key":"36C24526Q0819","latest_notice_id":"05ce94ef188f4775bf6d3ec8e750ab78","title":"Baltimore VAMC Washer/Decontamination","solicitation_number":"36C24526Q0819","notice_type":"k","first_type":"k","first_posted":"2026-09-14","last_posted":"2026-09-14","notices":1,"due_at":"2026-09-21T16:00:00Z","due_date":"2026-09-21","closes_at":"2026-09-21T16:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C245","office_name":"245-NETWORK CONTRACT OFFICE 5 (36C245)","naics":"339112","psc":"6515","set_aside":null,"state":"MD","county":"24510","county_name":"City of Baltimore","city":"2404000","city_name":"Baltimore","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z"},{"key":"36C24526Q0814","latest_notice_id":"87e2a40e236f43488457d299a181ac5b","title":"DG11--Baltimore, Loch Raven, and Perry Point Guest Wi-Fi","solicitation_number":"36C24526Q0814","notice_type":"o","first_type":"p","first_posted":"2026-09-01","last_posted":"2026-09-16","notices":2,"due_at":"2026-09-23T14:00:00Z","due_date":"2026-09-23","closes_at":"2026-09-23T14:00:00Z","awardable":true,"open":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C245","office_name":"245-NETWORK CONTRACT OFFICE 5 (36C245)","naics":"517111","psc":"DG11","set_aside":"SDVOSBC","state":null,"county":null,"county_name":null,"city":null,"city_name":null,"country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-17T06:28:38.602097Z"},{"key":"36C24526Q0841","latest_notice_id":"64ed5d9eaebe4837bcef06235e8b156e","title":"J065--NOTICE OF INTENT TO SOLE SOURCE - 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