# **AMENDMENT** INTENT TO SOLE SOURCE | BIOMEDICAL ENGINEERING NEEDS MEDICAL PHYSICIST FOR FULL COMMISSIONING AND VALIDATION SERVICES ON A NEWLY PROCURED EDGE LINEAR ACCELERATOR | PERIOD OF PERFORMANCE 09/25/2025 - 09/24/2026

Canonical: https://abierto.us/opportunities/36c24525q0611

- Solicitation number: 36C24525Q0611
- Notice type: Special notice
- Status: Awarded to Medical Physics Services, LLC
- Department: Department of Veterans Affairs
- Contracting office: 245-Network Contract Office 5 (36C245)
- NAICS: 541380 Testing Laboratories and Services
- Product or service code: R425 Engineering and Technical Services
- Place of performance: Maryland
- County: City of Baltimore (FIPS 24510). https://abierto.us/counties/city-of-baltimore-md-24510
- City: Baltimore. https://abierto.us/cities/baltimore-md-2404000
- First posted: July 20, 2025
- Last posted: August 13, 2025
- SAM.gov: https://sam.gov/workspace/contract/opp/29d29b14d2004421a9c50d3243d497a9/view

## Description

**AMENDMENT** INTENT TO SOLE SOURCE

STATEMENT OF WORK Solicitation #512-25-4-098-1032 GENERAL INFORMATION Title of Project:

**Linac Commissioning & Validation Service Scope of Work:** The vendor shall provide commissioning and validation services for the new Linear Accelerator at the Baltimore VA Medical Center. Work must be completed in a 10-day span. Service coverage will include:

Edge Commissioning for 5 photons and 5 electrons Eclipse TPS validation Eclipse photon algorithm small field commissioning HyperArc commissioning for one photon energy Linear Accelerator Validation The vendor will supply the Baltimore VAMC Biomedical Engineering department with a copy of a detailed service report that meets the requirements of 21CFR820, subpart N, within 2 weeks of maintenance being completed.

The service shall be performed between the hours of 8:00am and 5:00pm, Monday through Friday, unless mutually agreed upon by the contractor and the VA Biomedical Engineering department. The contractor shall schedule all maintenance with Biomedical Engineering and report to Biomedical Engineering in room 5B-183 upon arriving on-site at the Baltimore VAMC, before performing any maintenance.

**Background:** The Baltimore VA Medical Center will be receiving a new EDGE Linear Accelerator in the Radiation Oncology clinic later this year. Once installed, it will need to go through the full commissioning and validation process to ensure it is functioning at full efficiency. This requirement is for a medical physicist(s) support to complete edge commissioning with different photons and electrons; Eclipse validation per APEX guidelines; Eclipse Photon algorithm small field commissioning; and HyperArc Commissioning. The physicist(s) will also complete validation of the system as the final step before Applications and Training.

**Performance Period:**

**09/25/2025 09/24/2026 Type of Contract:** One-time service.

**Place of Performance:** Baltimore VA Medical Center Rm. BC-126 10 N. Greene St. Baltimore, MD 21201 Security: The contractor must have a photo ID available when performing work at a VA Medical Center and be willing to present it to VA staff. The vendor is responsible for personal protective equipment. The C&A requirements do not apply, and a Security Accreditation Package is not required.

The vendor must have a current Business Associate Agreement (BAA) with the Department of Veterans Affairs to perform maintenance on equipment that would result in incidental access to patient Protected Health Information (PHI) AMY.WALTER1@VA.GOV, CONTRACTING OFFICER. CONTRACT WILL BE ISSUED AS A SOLE SOURCE PER FAR 13.106-1(b) and FAR 6.302-2.

## Award on USAspending

- Recipient: Medical Physics Services, LLC (UEI NF9MNAB9X2S3)
- Contract: 36C24525P0738, purchase order
- Obligated: $109,725.00
- Competition: Not Competed Under SAP, 1 offers received
- Link: solicitation number 36C24525Q0611 equals the FPDS solicitation identifier; same awarding office 36C245 (high confidence)
- Record: https://www.usaspending.gov/award/CONT_AWD_36C24525P0738_3600_-NONE-_-NONE-/


## Publications

- July 20, 2025: Special notice, due August 6, 2025 at 1:00 PM EDT. Notice 6bb124ff970644bfa542a01b3814c90a. https://sam.gov/workspace/contract/opp/6bb124ff970644bfa542a01b3814c90a/view
- August 13, 2025: Special notice, due August 27, 2025 at 1:00 PM EDT. Notice 29d29b14d2004421a9c50d3243d497a9. https://sam.gov/workspace/contract/opp/29d29b14d2004421a9c50d3243d497a9/view

## Points of contact

- AMY WALTER, CONTRACTING OFFICER, AMY.WALTER1@VA.GOV, NONE

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Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/36c24525q0611.