{"canonical":"https://abierto.us/opportunities/36c24127q0010","key":"36C24127Q0010","url":"https://abierto.us/opportunities/36c24127q0010","title":"J041--Walkin Freezer Repair","solicitation_number":"36C24127Q0010","notice_type":"k","open":true,"removed":false,"removed_at":null,"response_deadline":"2026-10-19T14:00:00Z","first_posted":"2026-10-07","last_posted":"2026-10-07","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"241-NETWORK CONTRACT OFFICE 01 (36C241)","naics":"811310","psc":"J041","set_aside":"SDVOSBC","place_state":"CT","place_scope":"site","site":null,"place_state_source":null,"place_evidence":null,"place_county":"09170","place_county_name":"South Central Connecticut Planning Region","place_city":"0982800","place_city_name":"West Haven","winner":null,"award_amount":null,"publications":[{"notice_id":"3311bcac574347ccaf6ada1b5bdb1187","title":"J041--Walkin Freezer Repair","solicitation_number":"36C24127Q0010","notice_type":"k","base_type":"k","posted":"2026-10-07","posted_at":"2026-10-07T17:38:44.117Z","due_at":"2026-10-19T14:00:00Z","due_date":"2026-10-19","cancelled":false,"archived":false,"archive_date":"2026-11-03","removed_at":null,"award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/3311bcac574347ccaf6ada1b5bdb1187/view","enriched":true,"history":[{"index":1,"title":"J041--Walkin Freezer Repair","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-10-07T17:38:44.117Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"submit","opportunity_id":"3311bcac574347ccaf6ada1b5bdb1187","solicitation_number":"36C24127Q0010"}]}],"latest_notice_id":"3311bcac574347ccaf6ada1b5bdb1187","first_type":"k","notices":[{"award":{"awardee":{}},"dates":{"posted":"2026-10-07","posted_at":"2026-10-07T17:38:44.117Z","created_at":"2026-10-07T17:38:41.873Z","modified_at":"2026-10-07T17:38:44.117Z","response_deadline":{"raw":"2026-10-19T10:00:00-04:00","utc":"2026-10-19T14:00:00Z","date":"2026-10-19","time":"10:00:00","timezone":"America/New_York","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/3311bcac574347ccaf6ada1b5bdb1187/view"},"naics":{"codes":["811310"],"primary":"811310"},"title":"J041--Walkin Freezer Repair","agency":{"office":{"code":"36C241","name":"241-NETWORK CONTRACT OFFICE 01 (36C241)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"04330","city":"TOGUS","state":"ME","country":"USA"},"organization_id":"100176746","organization_type":"OFFICE"},"status":{"active":true,"latest":true,"deleted":false,"archived":false,"cancelled":false,"publication":"published","archive_date":"2026-11-03","archive_type":"auto_custom"},"history":[{"index":1,"title":"J041--Walkin Freezer Repair","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-10-07T17:38:44.117Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"submit","opportunity_id":"3311bcac574347ccaf6ada1b5bdb1187","solicitation_number":"36C24127Q0010"}],"contacts":[{"name":"Nathan Langone","role":"primary","email":"Nathan.Langone@va.gov","phone":"603-624-4366","title":"Contract Specialist"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"3311bcac574347ccaf6ada1b5bdb1187","set_aside":{"code":"SDVOSBC","label":"Service-Disabled Veteran-Owned Small Business Set-Aside (FAR 19.14)"},"lineage_id":"3311bcac574347ccaf6ada1b5bdb1187","provenance":{"detail":{"endpoints":["opportunity","resources","history"],"fetched_at":"2026-10-08T04:16:27.915829720Z"},"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"cbe5026352721299be95e0aa97e11f48-26\"","fetched_at":"2026-10-08T03:45:11.226814968Z","row_sha256":"2e62402e191d137bb80ddfcd9ba92a32746d1d0856c45fd691b80c2a467a2207","last_modified":"2026-10-08T03:30:42Z"},"updated_at":"2026-10-08T04:16:27.915829720Z","first_seen_at":"2026-10-08T03:45:11.226814968Z"},"description":{"html":"COMBINED SYNOPSIS/SOLICITATION\nRepair Freezer 10   Nutrition and Food Services\nVA Connecticut Healthcare System   West Haven VAMC\n\nSolicitation Number: 36C24127Q0010 Posted Date: October 7, 2026 Response Deadline: October 19, 2026, 10:00 AM Eastern Time\nPre-Bid Site Visit: October 14, 2026, 8:30 AM   Building 15, 950 Campbell Avenue, West Haven, CT 06516 (Mandatory   see Section 5) \nSet-Aside: Total Small Business Set-Aside   Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 811310   Commercial and Industrial Machinery and Equipment Repair and Maintenance Size Standard: $12.5 Million Product Service Code (PSC): J065   Maintenance/Repair of Food Preparation and Serving Equipment Contract Type: Firm-Fixed Price (FFP) Place of Performance: VA Connecticut Healthcare System, 950 Campbell Avenue, West Haven, CT 06516\n\n1. GENERAL INFORMATION\nThis is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately.\nThis solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.\nThis acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with FAR 19.1405 and VAAR 819.7005 (Deviation). Offerors must be verified in the SBA Veteran Small Business Certification (VetCert) database at the time of quote submission and at time of award, per 38 U.S.C. § 8127. Failure to maintain verified status through award will result in the quote being deemed ineligible.\n\n2. REQUIREMENT OVERVIEW\nThe Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), on behalf of the VA Connecticut Healthcare System, requires repair services for Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. The freezer has failed and requires replacement of piping, cabling, and associated components to restore appropriate operating temperatures and ensure the safety and quality of food storage for inpatient services.\n\n3. STATEMENT OF WORK (SOW)\n3.1 Background\nThe VA Connecticut Healthcare System requires repairs to Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. Freezer equipment critical to patient Nutrition and Food Services has failed, necessitating the replacement of piping and cabling components to restore appropriate temperatures and ensure food safety and storage quality. Alternate food storage is currently in use but does not provide the volume required to meet inpatient program needs.\n3.2 Scope of Work\nThe Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals necessary to complete the repair of Freezer #10 as described herein. The Contractor shall coordinate all work with the VA Contracting Officer's Representative (COR), Utilities Supervisor, and Chief of Maintenance and Operations.\n3.3 Specific Tasks\nThe Contractor shall perform the following, including but not limited to:\nSchedule and coordinate all work with the VA COR, Utilities Supervisor, and Chief of Maintenance and Operations prior to commencing work.\nComply with all Lockout/Tagout (LOTO) procedures in accordance with VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of LOTO devices for any energy source with the VA COR and Maintenance and Operations.\nObtain a Hot Work Permit as necessary through VA Connecticut Healthcare System Safety and Occupational Health Service prior to beginning any hot work activities.\nProtect all equipment in place during replacement activities.\nFurnish and install cylinders, fittings, hangers, new tubing, piping, and insulation as required.\nFurnish and install IRP heat cable and electrical support for 240V heat cable.\nPerform startup activities upon completion of repairs.\nConduct temperature trending of Freezer #10 for a minimum of three (3) consecutive calendar days following startup to confirm corrective action. Facilities Management Service shall designate an authorized representative to witness the trending period.\n3.4 Hours of Work\nAll work shall be performed during normal business hours, Monday through Friday, 8:00 AM   4:40 PM, and as otherwise coordinated with the COR. No work shall be performed on federal holidays unless an emergency status has been declared by the Contracting Officer.\nFederal Holidays Observed: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.\n3.5 Contractor Qualifications\nTo be eligible for award, the Contractor shall meet all of the following qualifications:\nMaintain a field service representative located within 200 miles of the West Haven Campus of the VA Connecticut Healthcare System.\nProvide, upon request, documentation of factory-certified service and maintenance training on the specific equipment under this contract.\nThe CO and/or COR reserve the right to reject any Contractor personnel and refuse them permission to work on the equipment, based upon credentials or conduct.\n3.6 Submittals and Deliverables\nThe Contractor shall furnish all submittal documentation with final dispositions, including a final documentation report with all tests, photographs, and work completed, within 10 business days following completion of all work.\nThe Contractor shall provide a minimum two (2) year warranty on all parts, labor, workmanship, and equipment furnished under this contract.\nPrior to the start of work, the Contractor shall submit copies of all required permits to the VA COR.\nThe Contractor shall provide copies of all inspection reports for inspections conducted by local, regional, and state code authorities.\n3.7 Safety Requirements\nAll applicable Contractor personnel on-site are required to hold a current OSHA 10-hour construction certification. The site competent person shall hold an OSHA 30-hour construction certification.\nThe Contractor shall develop and submit a Safety Plan to the COR prior to commencing work. Work shall comply with the latest editions of all applicable VA guidelines (DVA Construction Standards, Master Specifications, Standard Details, Special Design Criteria for JCAHO requirements), NFPA, and all applicable federal and state codes.\nEnvironmental abatement work, if required, shall be performed under the supervision and monitoring of a Certified Industrial Hygienist (CIH).\nThe Contractor shall comply with VA Directive 1805: smoking, vaping, and smokeless tobacco are prohibited on all VA grounds, including in vehicles.\nNo photography of VA premises is permitted without written authorization from the Contracting Officer. Patients and staff shall not be photographed at any time.\nThe Contractor shall confine all operations and material storage to areas authorized by the Contracting Officer or COR.\nParking is restricted to designated areas only; the Contractor shall coordinate parking with the COR.\n3.8 Billing and Invoicing\nThe Contractor shall provide the COR with a report or statement of work completed with each request for payment. The statement shall include services completed and the date each item was completed. Labor charges shall be billed hourly; any unused labor will be credited back to the VA Medical Center on the next billing cycle upon receipt of the service report.\n3.9 NARA Records Management\nThe Contractor shall comply with all applicable federal records management requirements, including but not limited to 44 U.S.C. Chapters 21, 29, 31, and 33; the Freedom of Information Act (5 U.S.C. 552); the Privacy Act (5 U.S.C. 552a); and 36 CFR Parts 1222 and 1228. All deliverables are the property of the U.S. Government. No records shall be retained, sold, or destroyed without prior written consent of the Contracting Officer.\n\n4. CONTRACT CLAUSES AND PROVISIONS\nProvisions (Pre-Award)\nFAR 52.212-1   Instructions to Offerors   Commercial Products and Commercial Services\nFAR 52.212-3   Offeror Representations and Certifications   Commercial Products and Commercial Services (Complete annually via SAM.gov)\nFAR 52.204-7   System for Award Management\nFAR 52.204-16   Commercial and Government Entity Code Reporting\nVAAR 852.219-73   VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.219-75   SDVOSBs and VOSBs (Deviation)\nClauses (Post-Award)\nFAR 52.212-4   Contract Terms and Conditions   Commercial Products and Commercial Services\nFAR 52.212-5   Contract Terms and Conditions Required to Implement Statutes or Executive Orders   Commercial Products and Commercial Services \nApplicable subparagraphs include: \n52.204-10   Reporting Executive Compensation and First-Tier Subcontract Awards\n52.219-28   Post-Award Small Business Program Rerepresentation\n52.222-21   Prohibition on Segregated Facilities\n52.222-26   Equal Opportunity\n52.222-36   Equal Opportunity for Workers with Disabilities\n52.222-50   Combating Trafficking in Persons\n52.225-13   Restrictions on Certain Foreign Purchases\n52.232-33   Payment by Electronic Funds Transfer   System for Award Management\nFAR 52.232-18   Availability of Funds\nFAR 52.237-3   Continuity of Services\nFAR 52.246-4   Inspection of Services   Fixed Price\nVAAR 852.203-70   Commercial Advertising\nVAAR 852.219-73   VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.232-72   Electronic Submission of Payment Requests\nVAAR 852.237-70   Contractor Responsibilities\n\n5. PRE-BID SITE VISIT\nA mandatory pre-bid site visit will be held on:\nDate: October 14, 2026 Time: 8:30 AM Eastern Time Location: VA Medical Center West Haven, 950 Campbell Avenue, West Haven, CT 06516 Meeting Point: Building 15\nAll prospective quoters shall obtain a temporary day badge and complete a sign-in sheet upon arrival. Failure to attend the mandatory site visit may result in the quote being deemed technically unacceptable.\n\n6. EVALUATION CRITERIA\nThis acquisition will be evaluated using Simplified Acquisition Procedures in accordance with FAR Part 13. Award will be made to the Lowest Price Technically Acceptable (LPTA) quotation that meets all of the following:\nQuoter is a verified SDVOSB in both SAM.gov and SBA VetCert at time of submission and award\nQuoter demonstrates technical capability to perform the required repairs, including factory-certified technician documentation\nQuoter attended the mandatory pre-bid site visit\nQuoter submits a complete and responsive price schedule\n\n7. QUOTE SUBMISSION REQUIREMENTS\nQuoters shall submit the following documents electronically by the response deadline:\nTechnical Capability Statement   Narrative (no more than 3 pages) demonstrating experience performing commercial or industrial refrigeration/freezer repair in healthcare or institutional settings, including factory-certified technician credentials\nPrice Schedule   Itemized quote for all labor, materials, parts, disposal, and warranty, inclusive of the three-day temperature trending period\nCompleted Representations and Certifications   Via SAM.gov or attached as required\nSBA VetCert Confirmation   Copy or confirmation of active SDVOSB verified status\nSigned Site Visit Attendance Confirmation\nQuotes shall be submitted electronically to: Contracting Specialist: Nathan Langone Email: Nathan.Langone@va.gov Network Contracting Office 1\nQuote Deadline: October 19, 2026, 10:00 AM Eastern Time\nLate quotes will not be accepted.\n\n8. ADDITIONAL INFORMATION\nAll quoters must be registered and active in SAM.gov at time of quote submission and award.\nAll SDVOSB quoters must be verified in SBA VetCert at time of quote and award per 38 U.S.C. § 8127.\nQuestions shall be submitted in writing to the Contracting Officer no later than October 15th 2026, 05:00 PM Eastern Time. Questions received after this date may not receive a response.\nThe Government reserves the right to make award without discussions.\nThe Government reserves the right to cancel this solicitation at any time.\nAll personnel visiting VA sites must sign in upon arrival at Building 15 and retain a temporary VA badge for the duration of their visit.","text":"COMBINED SYNOPSIS/SOLICITATION\nRepair Freezer 10 Nutrition and Food Services\nVA Connecticut Healthcare System West Haven VAMC\n\nSolicitation Number: 36C24127Q0010 Posted Date: October 7, 2026 Response Deadline: October 19, 2026, 10:00 AM Eastern Time\nPre-Bid Site Visit: October 14, 2026, 8:30 AM Building 15, 950 Campbell Avenue, West Haven, CT 06516 (Mandatory see Section 5)\nSet-Aside: Total Small Business Set-Aside Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 811310 Commercial and Industrial Machinery and Equipment Repair and Maintenance Size Standard: $12.5 Million Product Service Code (PSC): J065 Maintenance/Repair of Food Preparation and Serving Equipment Contract Type: Firm-Fixed Price (FFP) Place of Performance: VA Connecticut Healthcare System, 950 Campbell Avenue, West Haven, CT 06516\n\n1. GENERAL INFORMATION\nThis is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately.\nThis solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.\nThis acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with FAR 19.1405 and VAAR 819.7005 (Deviation). Offerors must be verified in the SBA Veteran Small Business Certification (VetCert) database at the time of quote submission and at time of award, per 38 U.S.C. § 8127. Failure to maintain verified status through award will result in the quote being deemed ineligible.\n\n2. REQUIREMENT OVERVIEW\nThe Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), on behalf of the VA Connecticut Healthcare System, requires repair services for Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. The freezer has failed and requires replacement of piping, cabling, and associated components to restore appropriate operating temperatures and ensure the safety and quality of food storage for inpatient services.\n\n3. STATEMENT OF WORK (SOW)\n3.1 Background\nThe VA Connecticut Healthcare System requires repairs to Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. Freezer equipment critical to patient Nutrition and Food Services has failed, necessitating the replacement of piping and cabling components to restore appropriate temperatures and ensure food safety and storage quality. Alternate food storage is currently in use but does not provide the volume required to meet inpatient program needs.\n3.2 Scope of Work\nThe Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals necessary to complete the repair of Freezer #10 as described herein. The Contractor shall coordinate all work with the VA Contracting Officer's Representative (COR), Utilities Supervisor, and Chief of Maintenance and Operations.\n3.3 Specific Tasks\nThe Contractor shall perform the following, including but not limited to:\nSchedule and coordinate all work with the VA COR, Utilities Supervisor, and Chief of Maintenance and Operations prior to commencing work.\nComply with all Lockout/Tagout (LOTO) procedures in accordance with VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of LOTO devices for any energy source with the VA COR and Maintenance and Operations.\nObtain a Hot Work Permit as necessary through VA Connecticut Healthcare System Safety and Occupational Health Service prior to beginning any hot work activities.\nProtect all equipment in place during replacement activities.\nFurnish and install cylinders, fittings, hangers, new tubing, piping, and insulation as required.\nFurnish and install IRP heat cable and electrical support for 240V heat cable.\nPerform startup activities upon completion of repairs.\nConduct temperature trending of Freezer #10 for a minimum of three (3) consecutive calendar days following startup to confirm corrective action. Facilities Management Service shall designate an authorized representative to witness the trending period.\n3.4 Hours of Work\nAll work shall be performed during normal business hours, Monday through Friday, 8:00 AM 4:40 PM, and as otherwise coordinated with the COR. No work shall be performed on federal holidays unless an emergency status has been declared by the Contracting Officer.\nFederal Holidays Observed: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.\n3.5 Contractor Qualifications\nTo be eligible for award, the Contractor shall meet all of the following qualifications:\nMaintain a field service representative located within 200 miles of the West Haven Campus of the VA Connecticut Healthcare System.\nProvide, upon request, documentation of factory-certified service and maintenance training on the specific equipment under this contract.\nThe CO and/or COR reserve the right to reject any Contractor personnel and refuse them permission to work on the equipment, based upon credentials or conduct.\n3.6 Submittals and Deliverables\nThe Contractor shall furnish all submittal documentation with final dispositions, including a final documentation report with all tests, photographs, and work completed, within 10 business days following completion of all work.\nThe Contractor shall provide a minimum two (2) year warranty on all parts, labor, workmanship, and equipment furnished under this contract.\nPrior to the start of work, the Contractor shall submit copies of all required permits to the VA COR.\nThe Contractor shall provide copies of all inspection reports for inspections conducted by local, regional, and state code authorities.\n3.7 Safety Requirements\nAll applicable Contractor personnel on-site are required to hold a current OSHA 10-hour construction certification. The site competent person shall hold an OSHA 30-hour construction certification.\nThe Contractor shall develop and submit a Safety Plan to the COR prior to commencing work. Work shall comply with the latest editions of all applicable VA guidelines (DVA Construction Standards, Master Specifications, Standard Details, Special Design Criteria for JCAHO requirements), NFPA, and all applicable federal and state codes.\nEnvironmental abatement work, if required, shall be performed under the supervision and monitoring of a Certified Industrial Hygienist (CIH).\nThe Contractor shall comply with VA Directive 1805: smoking, vaping, and smokeless tobacco are prohibited on all VA grounds, including in vehicles.\nNo photography of VA premises is permitted without written authorization from the Contracting Officer. Patients and staff shall not be photographed at any time.\nThe Contractor shall confine all operations and material storage to areas authorized by the Contracting Officer or COR.\nParking is restricted to designated areas only; the Contractor shall coordinate parking with the COR.\n3.8 Billing and Invoicing\nThe Contractor shall provide the COR with a report or statement of work completed with each request for payment. The statement shall include services completed and the date each item was completed. Labor charges shall be billed hourly; any unused labor will be credited back to the VA Medical Center on the next billing cycle upon receipt of the service report.\n3.9 NARA Records Management\nThe Contractor shall comply with all applicable federal records management requirements, including but not limited to 44 U.S.C. Chapters 21, 29, 31, and 33; the Freedom of Information Act (5 U.S.C. 552); the Privacy Act (5 U.S.C. 552a); and 36 CFR Parts 1222 and 1228. All deliverables are the property of the U.S. Government. No records shall be retained, sold, or destroyed without prior written consent of the Contracting Officer.\n\n4. CONTRACT CLAUSES AND PROVISIONS\nProvisions (Pre-Award)\nFAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services\nFAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (Complete annually via SAM.gov)\nFAR 52.204-7 System for Award Management\nFAR 52.204-16 Commercial and Government Entity Code Reporting\nVAAR 852.219-73 VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.219-75 SDVOSBs and VOSBs (Deviation)\nClauses (Post-Award)\nFAR 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services\nFAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services\nApplicable subparagraphs include:\n52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards\n52.219-28 Post-Award Small Business Program Rerepresentation\n52.222-21 Prohibition on Segregated Facilities\n52.222-26 Equal Opportunity\n52.222-36 Equal Opportunity for Workers with Disabilities\n52.222-50 Combating Trafficking in Persons\n52.225-13 Restrictions on Certain Foreign Purchases\n52.232-33 Payment by Electronic Funds Transfer System for Award Management\nFAR 52.232-18 Availability of Funds\nFAR 52.237-3 Continuity of Services\nFAR 52.246-4 Inspection of Services Fixed Price\nVAAR 852.203-70 Commercial Advertising\nVAAR 852.219-73 VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.232-72 Electronic Submission of Payment Requests\nVAAR 852.237-70 Contractor Responsibilities\n\n5. PRE-BID SITE VISIT\nA mandatory pre-bid site visit will be held on:\nDate: October 14, 2026 Time: 8:30 AM Eastern Time Location: VA Medical Center West Haven, 950 Campbell Avenue, West Haven, CT 06516 Meeting Point: Building 15\nAll prospective quoters shall obtain a temporary day badge and complete a sign-in sheet upon arrival. Failure to attend the mandatory site visit may result in the quote being deemed technically unacceptable.\n\n6. EVALUATION CRITERIA\nThis acquisition will be evaluated using Simplified Acquisition Procedures in accordance with FAR Part 13. Award will be made to the Lowest Price Technically Acceptable (LPTA) quotation that meets all of the following:\nQuoter is a verified SDVOSB in both SAM.gov and SBA VetCert at time of submission and award\nQuoter demonstrates technical capability to perform the required repairs, including factory-certified technician documentation\nQuoter attended the mandatory pre-bid site visit\nQuoter submits a complete and responsive price schedule\n\n7. QUOTE SUBMISSION REQUIREMENTS\nQuoters shall submit the following documents electronically by the response deadline:\nTechnical Capability Statement Narrative (no more than 3 pages) demonstrating experience performing commercial or industrial refrigeration/freezer repair in healthcare or institutional settings, including factory-certified technician credentials\nPrice Schedule Itemized quote for all labor, materials, parts, disposal, and warranty, inclusive of the three-day temperature trending period\nCompleted Representations and Certifications Via SAM.gov or attached as required\nSBA VetCert Confirmation Copy or confirmation of active SDVOSB verified status\nSigned Site Visit Attendance Confirmation\nQuotes shall be submitted electronically to: Contracting Specialist: Nathan Langone Email: Nathan.Langone@va.gov Network Contracting Office 1\nQuote Deadline: October 19, 2026, 10:00 AM Eastern Time\nLate quotes will not be accepted.\n\n8. ADDITIONAL INFORMATION\nAll quoters must be registered and active in SAM.gov at time of quote submission and award.\nAll SDVOSB quoters must be verified in SBA VetCert at time of quote and award per 38 U.S.C. § 8127.\nQuestions shall be submitted in writing to the Contracting Officer no later than October 15th 2026, 05:00 PM Eastern Time. Questions received after this date may not receive a response.\nThe Government reserves the right to make award without discussions.\nThe Government reserves the right to cancel this solicitation at any time.\nAll personnel visiting VA sites must sign in upon arrival at Building 15 and retain a temporary VA badge for the duration of their visit.","origin":"detail"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"36C24127Q0010","place_of_performance":{"zip":"06516","city":{"code":"82800","name":"West Haven"},"state":{"code":"CT","name":"Connecticut"},"street":"VAMC West Have","country":{"code":"USA","name":"UNITED STATES"},"street2":"950 Campbell Ave"},"product_service_code":"J041"}],"due_at":"2026-10-19T14:00:00Z","due_date":"2026-10-19","closes_at":"2026-10-19T14:00:00Z","awardable":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C241","office_name":"241-NETWORK CONTRACT OFFICE 01 (36C241)","state":"CT","county":"09170","county_name":"South Central Connecticut Planning Region","city":"0982800","city_name":"West Haven","country":"USA","state_source":null,"state_evidence":null,"site_key":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-10-08T03:46:32.887903Z","principal_notice_id":"3311bcac574347ccaf6ada1b5bdb1187","description":{"text":"COMBINED SYNOPSIS/SOLICITATION\nRepair Freezer 10 Nutrition and Food Services\nVA Connecticut Healthcare System West Haven VAMC\n\nSolicitation Number: 36C24127Q0010 Posted Date: October 7, 2026 Response Deadline: October 19, 2026, 10:00 AM Eastern Time\nPre-Bid Site Visit: October 14, 2026, 8:30 AM Building 15, 950 Campbell Avenue, West Haven, CT 06516 (Mandatory see Section 5)\nSet-Aside: Total Small Business Set-Aside Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 811310 Commercial and Industrial Machinery and Equipment Repair and Maintenance Size Standard: $12.5 Million Product Service Code (PSC): J065 Maintenance/Repair of Food Preparation and Serving Equipment Contract Type: Firm-Fixed Price (FFP) Place of Performance: VA Connecticut Healthcare System, 950 Campbell Avenue, West Haven, CT 06516\n\n1. GENERAL INFORMATION\nThis is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately.\nThis solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.\nThis acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with FAR 19.1405 and VAAR 819.7005 (Deviation). Offerors must be verified in the SBA Veteran Small Business Certification (VetCert) database at the time of quote submission and at time of award, per 38 U.S.C. § 8127. Failure to maintain verified status through award will result in the quote being deemed ineligible.\n\n2. REQUIREMENT OVERVIEW\nThe Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), on behalf of the VA Connecticut Healthcare System, requires repair services for Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. The freezer has failed and requires replacement of piping, cabling, and associated components to restore appropriate operating temperatures and ensure the safety and quality of food storage for inpatient services.\n\n3. STATEMENT OF WORK (SOW)\n3.1 Background\nThe VA Connecticut Healthcare System requires repairs to Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. Freezer equipment critical to patient Nutrition and Food Services has failed, necessitating the replacement of piping and cabling components to restore appropriate temperatures and ensure food safety and storage quality. Alternate food storage is currently in use but does not provide the volume required to meet inpatient program needs.\n3.2 Scope of Work\nThe Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals necessary to complete the repair of Freezer #10 as described herein. The Contractor shall coordinate all work with the VA Contracting Officer's Representative (COR), Utilities Supervisor, and Chief of Maintenance and Operations.\n3.3 Specific Tasks\nThe Contractor shall perform the following, including but not limited to:\nSchedule and coordinate all work with the VA COR, Utilities Supervisor, and Chief of Maintenance and Operations prior to commencing work.\nComply with all Lockout/Tagout (LOTO) procedures in accordance with VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of LOTO devices for any energy source with the VA COR and Maintenance and Operations.\nObtain a Hot Work Permit as necessary through VA Connecticut Healthcare System Safety and Occupational Health Service prior to beginning any hot work activities.\nProtect all equipment in place during replacement activities.\nFurnish and install cylinders, fittings, hangers, new tubing, piping, and insulation as required.\nFurnish and install IRP heat cable and electrical support for 240V heat cable.\nPerform startup activities upon completion of repairs.\nConduct temperature trending of Freezer #10 for a minimum of three (3) consecutive calendar days following startup to confirm corrective action. Facilities Management Service shall designate an authorized representative to witness the trending period.\n3.4 Hours of Work\nAll work shall be performed during normal business hours, Monday through Friday, 8:00 AM 4:40 PM, and as otherwise coordinated with the COR. No work shall be performed on federal holidays unless an emergency status has been declared by the Contracting Officer.\nFederal Holidays Observed: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.\n3.5 Contractor Qualifications\nTo be eligible for award, the Contractor shall meet all of the following qualifications:\nMaintain a field service representative located within 200 miles of the West Haven Campus of the VA Connecticut Healthcare System.\nProvide, upon request, documentation of factory-certified service and maintenance training on the specific equipment under this contract.\nThe CO and/or COR reserve the right to reject any Contractor personnel and refuse them permission to work on the equipment, based upon credentials or conduct.\n3.6 Submittals and Deliverables\nThe Contractor shall furnish all submittal documentation with final dispositions, including a final documentation report with all tests, photographs, and work completed, within 10 business days following completion of all work.\nThe Contractor shall provide a minimum two (2) year warranty on all parts, labor, workmanship, and equipment furnished under this contract.\nPrior to the start of work, the Contractor shall submit copies of all required permits to the VA COR.\nThe Contractor shall provide copies of all inspection reports for inspections conducted by local, regional, and state code authorities.\n3.7 Safety Requirements\nAll applicable Contractor personnel on-site are required to hold a current OSHA 10-hour construction certification. The site competent person shall hold an OSHA 30-hour construction certification.\nThe Contractor shall develop and submit a Safety Plan to the COR prior to commencing work. Work shall comply with the latest editions of all applicable VA guidelines (DVA Construction Standards, Master Specifications, Standard Details, Special Design Criteria for JCAHO requirements), NFPA, and all applicable federal and state codes.\nEnvironmental abatement work, if required, shall be performed under the supervision and monitoring of a Certified Industrial Hygienist (CIH).\nThe Contractor shall comply with VA Directive 1805: smoking, vaping, and smokeless tobacco are prohibited on all VA grounds, including in vehicles.\nNo photography of VA premises is permitted without written authorization from the Contracting Officer. Patients and staff shall not be photographed at any time.\nThe Contractor shall confine all operations and material storage to areas authorized by the Contracting Officer or COR.\nParking is restricted to designated areas only; the Contractor shall coordinate parking with the COR.\n3.8 Billing and Invoicing\nThe Contractor shall provide the COR with a report or statement of work completed with each request for payment. The statement shall include services completed and the date each item was completed. Labor charges shall be billed hourly; any unused labor will be credited back to the VA Medical Center on the next billing cycle upon receipt of the service report.\n3.9 NARA Records Management\nThe Contractor shall comply with all applicable federal records management requirements, including but not limited to 44 U.S.C. Chapters 21, 29, 31, and 33; the Freedom of Information Act (5 U.S.C. 552); the Privacy Act (5 U.S.C. 552a); and 36 CFR Parts 1222 and 1228. All deliverables are the property of the U.S. Government. No records shall be retained, sold, or destroyed without prior written consent of the Contracting Officer.\n\n4. CONTRACT CLAUSES AND PROVISIONS\nProvisions (Pre-Award)\nFAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services\nFAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (Complete annually via SAM.gov)\nFAR 52.204-7 System for Award Management\nFAR 52.204-16 Commercial and Government Entity Code Reporting\nVAAR 852.219-73 VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.219-75 SDVOSBs and VOSBs (Deviation)\nClauses (Post-Award)\nFAR 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services\nFAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services\nApplicable subparagraphs include:\n52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards\n52.219-28 Post-Award Small Business Program Rerepresentation\n52.222-21 Prohibition on Segregated Facilities\n52.222-26 Equal Opportunity\n52.222-36 Equal Opportunity for Workers with Disabilities\n52.222-50 Combating Trafficking in Persons\n52.225-13 Restrictions on Certain Foreign Purchases\n52.232-33 Payment by Electronic Funds Transfer System for Award Management\nFAR 52.232-18 Availability of Funds\nFAR 52.237-3 Continuity of Services\nFAR 52.246-4 Inspection of Services Fixed Price\nVAAR 852.203-70 Commercial Advertising\nVAAR 852.219-73 VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.232-72 Electronic Submission of Payment Requests\nVAAR 852.237-70 Contractor Responsibilities\n\n5. PRE-BID SITE VISIT\nA mandatory pre-bid site visit will be held on:\nDate: October 14, 2026 Time: 8:30 AM Eastern Time Location: VA Medical Center West Haven, 950 Campbell Avenue, West Haven, CT 06516 Meeting Point: Building 15\nAll prospective quoters shall obtain a temporary day badge and complete a sign-in sheet upon arrival. Failure to attend the mandatory site visit may result in the quote being deemed technically unacceptable.\n\n6. EVALUATION CRITERIA\nThis acquisition will be evaluated using Simplified Acquisition Procedures in accordance with FAR Part 13. Award will be made to the Lowest Price Technically Acceptable (LPTA) quotation that meets all of the following:\nQuoter is a verified SDVOSB in both SAM.gov and SBA VetCert at time of submission and award\nQuoter demonstrates technical capability to perform the required repairs, including factory-certified technician documentation\nQuoter attended the mandatory pre-bid site visit\nQuoter submits a complete and responsive price schedule\n\n7. QUOTE SUBMISSION REQUIREMENTS\nQuoters shall submit the following documents electronically by the response deadline:\nTechnical Capability Statement Narrative (no more than 3 pages) demonstrating experience performing commercial or industrial refrigeration/freezer repair in healthcare or institutional settings, including factory-certified technician credentials\nPrice Schedule Itemized quote for all labor, materials, parts, disposal, and warranty, inclusive of the three-day temperature trending period\nCompleted Representations and Certifications Via SAM.gov or attached as required\nSBA VetCert Confirmation Copy or confirmation of active SDVOSB verified status\nSigned Site Visit Attendance Confirmation\nQuotes shall be submitted electronically to: Contracting Specialist: Nathan Langone Email: Nathan.Langone@va.gov Network Contracting Office 1\nQuote Deadline: October 19, 2026, 10:00 AM Eastern Time\nLate quotes will not be accepted.\n\n8. ADDITIONAL INFORMATION\nAll quoters must be registered and active in SAM.gov at time of quote submission and award.\nAll SDVOSB quoters must be verified in SBA VetCert at time of quote and award per 38 U.S.C. § 8127.\nQuestions shall be submitted in writing to the Contracting Officer no later than October 15th 2026, 05:00 PM Eastern Time. Questions received after this date may not receive a response.\nThe Government reserves the right to make award without discussions.\nThe Government reserves the right to cancel this solicitation at any time.\nAll personnel visiting VA sites must sign in upon arrival at Building 15 and retain a temporary VA badge for the duration of their visit.","html":"COMBINED SYNOPSIS/SOLICITATION\nRepair Freezer 10   Nutrition and Food Services\nVA Connecticut Healthcare System   West Haven VAMC\n\nSolicitation Number: 36C24127Q0010 Posted Date: October 7, 2026 Response Deadline: October 19, 2026, 10:00 AM Eastern Time\nPre-Bid Site Visit: October 14, 2026, 8:30 AM   Building 15, 950 Campbell Avenue, West Haven, CT 06516 (Mandatory   see Section 5) \nSet-Aside: Total Small Business Set-Aside   Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 811310   Commercial and Industrial Machinery and Equipment Repair and Maintenance Size Standard: $12.5 Million Product Service Code (PSC): J065   Maintenance/Repair of Food Preparation and Serving Equipment Contract Type: Firm-Fixed Price (FFP) Place of Performance: VA Connecticut Healthcare System, 950 Campbell Avenue, West Haven, CT 06516\n\n1. GENERAL INFORMATION\nThis is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately.\nThis solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.\nThis acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with FAR 19.1405 and VAAR 819.7005 (Deviation). Offerors must be verified in the SBA Veteran Small Business Certification (VetCert) database at the time of quote submission and at time of award, per 38 U.S.C. § 8127. Failure to maintain verified status through award will result in the quote being deemed ineligible.\n\n2. REQUIREMENT OVERVIEW\nThe Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), on behalf of the VA Connecticut Healthcare System, requires repair services for Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. The freezer has failed and requires replacement of piping, cabling, and associated components to restore appropriate operating temperatures and ensure the safety and quality of food storage for inpatient services.\n\n3. STATEMENT OF WORK (SOW)\n3.1 Background\nThe VA Connecticut Healthcare System requires repairs to Freezer #10 serving Nutrition and Food Services at the West Haven VA Medical Center. Freezer equipment critical to patient Nutrition and Food Services has failed, necessitating the replacement of piping and cabling components to restore appropriate temperatures and ensure food safety and storage quality. Alternate food storage is currently in use but does not provide the volume required to meet inpatient program needs.\n3.2 Scope of Work\nThe Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals necessary to complete the repair of Freezer #10 as described herein. The Contractor shall coordinate all work with the VA Contracting Officer's Representative (COR), Utilities Supervisor, and Chief of Maintenance and Operations.\n3.3 Specific Tasks\nThe Contractor shall perform the following, including but not limited to:\nSchedule and coordinate all work with the VA COR, Utilities Supervisor, and Chief of Maintenance and Operations prior to commencing work.\nComply with all Lockout/Tagout (LOTO) procedures in accordance with VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of LOTO devices for any energy source with the VA COR and Maintenance and Operations.\nObtain a Hot Work Permit as necessary through VA Connecticut Healthcare System Safety and Occupational Health Service prior to beginning any hot work activities.\nProtect all equipment in place during replacement activities.\nFurnish and install cylinders, fittings, hangers, new tubing, piping, and insulation as required.\nFurnish and install IRP heat cable and electrical support for 240V heat cable.\nPerform startup activities upon completion of repairs.\nConduct temperature trending of Freezer #10 for a minimum of three (3) consecutive calendar days following startup to confirm corrective action. Facilities Management Service shall designate an authorized representative to witness the trending period.\n3.4 Hours of Work\nAll work shall be performed during normal business hours, Monday through Friday, 8:00 AM   4:40 PM, and as otherwise coordinated with the COR. No work shall be performed on federal holidays unless an emergency status has been declared by the Contracting Officer.\nFederal Holidays Observed: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.\n3.5 Contractor Qualifications\nTo be eligible for award, the Contractor shall meet all of the following qualifications:\nMaintain a field service representative located within 200 miles of the West Haven Campus of the VA Connecticut Healthcare System.\nProvide, upon request, documentation of factory-certified service and maintenance training on the specific equipment under this contract.\nThe CO and/or COR reserve the right to reject any Contractor personnel and refuse them permission to work on the equipment, based upon credentials or conduct.\n3.6 Submittals and Deliverables\nThe Contractor shall furnish all submittal documentation with final dispositions, including a final documentation report with all tests, photographs, and work completed, within 10 business days following completion of all work.\nThe Contractor shall provide a minimum two (2) year warranty on all parts, labor, workmanship, and equipment furnished under this contract.\nPrior to the start of work, the Contractor shall submit copies of all required permits to the VA COR.\nThe Contractor shall provide copies of all inspection reports for inspections conducted by local, regional, and state code authorities.\n3.7 Safety Requirements\nAll applicable Contractor personnel on-site are required to hold a current OSHA 10-hour construction certification. The site competent person shall hold an OSHA 30-hour construction certification.\nThe Contractor shall develop and submit a Safety Plan to the COR prior to commencing work. Work shall comply with the latest editions of all applicable VA guidelines (DVA Construction Standards, Master Specifications, Standard Details, Special Design Criteria for JCAHO requirements), NFPA, and all applicable federal and state codes.\nEnvironmental abatement work, if required, shall be performed under the supervision and monitoring of a Certified Industrial Hygienist (CIH).\nThe Contractor shall comply with VA Directive 1805: smoking, vaping, and smokeless tobacco are prohibited on all VA grounds, including in vehicles.\nNo photography of VA premises is permitted without written authorization from the Contracting Officer. Patients and staff shall not be photographed at any time.\nThe Contractor shall confine all operations and material storage to areas authorized by the Contracting Officer or COR.\nParking is restricted to designated areas only; the Contractor shall coordinate parking with the COR.\n3.8 Billing and Invoicing\nThe Contractor shall provide the COR with a report or statement of work completed with each request for payment. The statement shall include services completed and the date each item was completed. Labor charges shall be billed hourly; any unused labor will be credited back to the VA Medical Center on the next billing cycle upon receipt of the service report.\n3.9 NARA Records Management\nThe Contractor shall comply with all applicable federal records management requirements, including but not limited to 44 U.S.C. Chapters 21, 29, 31, and 33; the Freedom of Information Act (5 U.S.C. 552); the Privacy Act (5 U.S.C. 552a); and 36 CFR Parts 1222 and 1228. All deliverables are the property of the U.S. Government. No records shall be retained, sold, or destroyed without prior written consent of the Contracting Officer.\n\n4. CONTRACT CLAUSES AND PROVISIONS\nProvisions (Pre-Award)\nFAR 52.212-1   Instructions to Offerors   Commercial Products and Commercial Services\nFAR 52.212-3   Offeror Representations and Certifications   Commercial Products and Commercial Services (Complete annually via SAM.gov)\nFAR 52.204-7   System for Award Management\nFAR 52.204-16   Commercial and Government Entity Code Reporting\nVAAR 852.219-73   VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.219-75   SDVOSBs and VOSBs (Deviation)\nClauses (Post-Award)\nFAR 52.212-4   Contract Terms and Conditions   Commercial Products and Commercial Services\nFAR 52.212-5   Contract Terms and Conditions Required to Implement Statutes or Executive Orders   Commercial Products and Commercial Services \nApplicable subparagraphs include: \n52.204-10   Reporting Executive Compensation and First-Tier Subcontract Awards\n52.219-28   Post-Award Small Business Program Rerepresentation\n52.222-21   Prohibition on Segregated Facilities\n52.222-26   Equal Opportunity\n52.222-36   Equal Opportunity for Workers with Disabilities\n52.222-50   Combating Trafficking in Persons\n52.225-13   Restrictions on Certain Foreign Purchases\n52.232-33   Payment by Electronic Funds Transfer   System for Award Management\nFAR 52.232-18   Availability of Funds\nFAR 52.237-3   Continuity of Services\nFAR 52.246-4   Inspection of Services   Fixed Price\nVAAR 852.203-70   Commercial Advertising\nVAAR 852.219-73   VA Notice of Total Set-Aside for Certified SDVOSBs (Deviation)\nVAAR 852.232-72   Electronic Submission of Payment Requests\nVAAR 852.237-70   Contractor Responsibilities\n\n5. PRE-BID SITE VISIT\nA mandatory pre-bid site visit will be held on:\nDate: October 14, 2026 Time: 8:30 AM Eastern Time Location: VA Medical Center West Haven, 950 Campbell Avenue, West Haven, CT 06516 Meeting Point: Building 15\nAll prospective quoters shall obtain a temporary day badge and complete a sign-in sheet upon arrival. Failure to attend the mandatory site visit may result in the quote being deemed technically unacceptable.\n\n6. EVALUATION CRITERIA\nThis acquisition will be evaluated using Simplified Acquisition Procedures in accordance with FAR Part 13. Award will be made to the Lowest Price Technically Acceptable (LPTA) quotation that meets all of the following:\nQuoter is a verified SDVOSB in both SAM.gov and SBA VetCert at time of submission and award\nQuoter demonstrates technical capability to perform the required repairs, including factory-certified technician documentation\nQuoter attended the mandatory pre-bid site visit\nQuoter submits a complete and responsive price schedule\n\n7. QUOTE SUBMISSION REQUIREMENTS\nQuoters shall submit the following documents electronically by the response deadline:\nTechnical Capability Statement   Narrative (no more than 3 pages) demonstrating experience performing commercial or industrial refrigeration/freezer repair in healthcare or institutional settings, including factory-certified technician credentials\nPrice Schedule   Itemized quote for all labor, materials, parts, disposal, and warranty, inclusive of the three-day temperature trending period\nCompleted Representations and Certifications   Via SAM.gov or attached as required\nSBA VetCert Confirmation   Copy or confirmation of active SDVOSB verified status\nSigned Site Visit Attendance Confirmation\nQuotes shall be submitted electronically to: Contracting Specialist: Nathan Langone Email: Nathan.Langone@va.gov Network Contracting Office 1\nQuote Deadline: October 19, 2026, 10:00 AM Eastern Time\nLate quotes will not be accepted.\n\n8. ADDITIONAL INFORMATION\nAll quoters must be registered and active in SAM.gov at time of quote submission and award.\nAll SDVOSB quoters must be verified in SBA VetCert at time of quote and award per 38 U.S.C. § 8127.\nQuestions shall be submitted in writing to the Contracting Officer no later than October 15th 2026, 05:00 PM Eastern Time. Questions received after this date may not receive a response.\nThe Government reserves the right to make award without discussions.\nThe Government reserves the right to cancel this solicitation at any time.\nAll personnel visiting VA sites must sign in upon arrival at Building 15 and retain a temporary VA badge for the duration of their visit.","origin":"detail"},"contacts":[{"name":"Nathan Langone","role":"primary","email":"Nathan.Langone@va.gov","phone":"603-624-4366","title":"Contract Specialist"}],"place_of_performance":{"zip":"06516","city":{"code":"82800","name":"West Haven"},"state":{"code":"CT","name":"Connecticut"},"street":"VAMC West Have","country":{"code":"USA","name":"UNITED STATES"},"street2":"950 Campbell Ave"},"office_address":{"zip":"04330","city":"TOGUS","state":"ME","country":"USA"},"naics_codes":["811310"],"award":{"awardee":{}},"attachments":[{"resource_id":"54fbd4845f1945798fecac549daefaac","name":"36C24127Q0010.docx","kind":"file","mime_type":".docx","size_bytes":25510,"posted_at":"2026-10-07T17:38:44.117Z","export_controlled":false,"sha256":null,"url":"https://sam.gov/api/prod/opps/v3/opportunities/resources/files/54fbd4845f1945798fecac549daefaac/download","mirrored":false}],"awards":[],"related":[{"key":"36C24127Q0007","latest_notice_id":"613d9ac78af94101a163e61e56ae5bbb","title":"ENDOSOFT SERVICE CONTRACT FOR PREVENTIVE & CORRECTIVE MAINTENANCE","solicitation_number":"36C24127Q0007","notice_type":"r","first_type":"r","first_posted":"2026-10-02","last_posted":"2026-10-02","notices":1,"due_at":"2026-10-12T18:00:00Z","due_date":"2026-10-12","closes_at":"2026-10-12T18:00:00Z","awardable":true,"open":true,"removed":false,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT 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