{"canonical":"https://abierto.us/opportunities/36c24126q0831","key":"36C24126Q0831","url":"https://abierto.us/opportunities/36c24126q0831","title":"J012--Fire Alarm & Fire Protection System Maintenance","solicitation_number":"36C24126Q0831","notice_type":"r","open":true,"response_deadline":"2026-09-22T19:00:00Z","first_posted":"2026-09-16","last_posted":"2026-09-16","department":"VETERANS AFFAIRS, DEPARTMENT OF","subagency":"VETERANS AFFAIRS, DEPARTMENT OF","office":"241-NETWORK CONTRACT OFFICE 01 (36C241)","naics":"561621","psc":"J012","set_aside":null,"place_state":null,"place_county":null,"place_county_name":null,"place_city":null,"place_city_name":null,"winner":null,"award_amount":null,"publications":[{"notice_id":"433eeef279cc4c168dbb2cf93a38526c","title":"J012--Fire Alarm & Fire Protection System Maintenance","solicitation_number":"36C24126Q0831","notice_type":"r","base_type":"r","posted":"2026-09-16","posted_at":"2026-09-16T21:31:55.740Z","due_at":"2026-09-22T19:00:00Z","due_date":"2026-09-22","cancelled":null,"archived":null,"archive_date":"2026-11-21","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/433eeef279cc4c168dbb2cf93a38526c/view","enriched":true,"history":[{"index":1,"title":"J012--Fire Alarm & Fire Protection System Maintenance","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-16T21:31:55.740Z","notice_type":{"code":"r","label":"Sources Sought"},"request_type":"submit","opportunity_id":"433eeef279cc4c168dbb2cf93a38526c","solicitation_number":"36C24126Q0831"}]}],"latest_notice_id":"433eeef279cc4c168dbb2cf93a38526c","first_type":"r","notices":[{"dates":{"posted":"2026-09-16","posted_at":"2026-09-16T21:31:55.740Z","created_at":"2026-09-16T21:31:53.510Z","modified_at":"2026-09-16T21:31:55.740Z","response_deadline":{"raw":"2026-09-22T15:00:00-04:00","utc":"2026-09-22T19:00:00Z","date":"2026-09-22","time":"15:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/433eeef279cc4c168dbb2cf93a38526c/view"},"naics":{"codes":["561621"],"primary":"561621"},"title":"J012--Fire Alarm & Fire Protection System Maintenance","agency":{"office":{"code":"36C241","name":"241-NETWORK CONTRACT OFFICE 01 (36C241)"},"subtier":{"code":"3600","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"department":{"code":"036","name":"VETERANS AFFAIRS, DEPARTMENT OF"},"office_address":{"zip":"04330","city":"TOGUS","state":"ME","country":"USA"},"organization_type":"OFFICE"},"status":{"active":true,"latest":true,"publication":"published","archive_date":"2026-11-21","archive_type":"auto_custom"},"history":[{"index":1,"title":"J012--Fire Alarm & Fire Protection System Maintenance","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-16T21:31:55.740Z","notice_type":{"code":"r","label":"Sources Sought"},"request_type":"submit","opportunity_id":"433eeef279cc4c168dbb2cf93a38526c","solicitation_number":"36C24126Q0831"}],"contacts":[{"name":"Rosangela Pereira","role":"primary","email":"Rosangela.Pereira@va.gov","phone":"401-273-7100","title":"Contract Specialist"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"433eeef279cc4c168dbb2cf93a38526c","lineage_id":"433eeef279cc4c168dbb2cf93a38526c","provenance":{"detail":{"endpoints":["opportunity","resources","history"],"fetched_at":"2026-09-17T03:52:10.438185627Z"},"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"c08ef5d58435eb6122bf09fe2bd68622-30\"","fetched_at":"2026-09-18T03:58:46.954081762Z","row_sha256":"da6d3dab9bdf8d567723cdcee624e84906f77787694e716efab20a9802bf8c6d","last_modified":"2026-09-18T03:30:43Z"},"updated_at":"2026-09-18T03:58:46.954081762Z","first_seen_at":"2026-09-17T03:34:20.822145964Z"},"description":{"html":"This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation. \n\nIf a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. \n\nThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621   Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2). \n\nThis Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. \n\nSubmission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. \n\nInterested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. \n\n \nAttachment 1\nSources Sought Worksheet\n\nQUALIFICATION INFORMATION:\n\nCompany / Institute Name: _______________________________________________________\nAddress: ______________________________________________________________________\nPhone Number: ________________________________________________________________\nPoint of Contact: _______________________________________________________________\nE-mail Address: ________________________________________________________________\nUnique Entity Identifier (UEI) #: ___________________________________________________\nCAGE Code: __________________________________________________________________\nSAM Registered: (Y / N)\nOther available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\nSOCIO-ECONOMIC STATUS:\nVIP Verified SDVOSB: (Y / N)   \nVIP Verified VOSB: (Y / N)\n8(a): (Y / N)\nHUBZone: (Y / N)\nEconomically Disadvantaged Women-Owned Small Business: (Y / N)\nWomen-Owned Small Business: (Y / N)\nSmall Business: (Y / N)\n\nNOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/.\n\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.\n\nCAPABILITY STATEMENT:\n\nProvide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\n \nAttachment 2\n\nSTATEMENT OF WORK\n\nProvidence Fire Alarm & Fire Protection System Maintenance\n\nINTRODUCTION / GENERAL SCOPE OF WORK\n\nThis service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI  02908-4799.  This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building.  This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system. \n\n1.   FIRE ALARM SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor shall assign factory trained  qualified and certified  Notifier/ONYX Works fire alarm technicians with (5) years  experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision   Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign  qualified and certified  technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions.   \n\n\n\n\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island.\n\nBackground Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities.\n\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications.  They must also present themselves in a professional manner while on the VA Medical Center property.  Contractor must furnish no less than (3) names of personnel who will perform repair work.  If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal.  All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (3) technicians with portable two-way radio   communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building.  All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\nFIRE ALARM SYSTEM DESCRIPTION\n\nThe Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops. \n\nAll networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F). \n\nThe Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to connect each FACP and audio DVC. The Notifier NCM-F Network Communications Module in each FACP provides the network-base fiber (Style 7) loop connection to all the panels. The Notifier NCA-2 is provided at the Operations Center Room D1090 as the primary network command and control point of operation. \n\n\nThe DET-6B telegraph transmitters (electronic masterbox) are provided in the Fire Command Room 136 for transmission of general fire alarm signals to the Providence Fire Department for all campus networked FACP s through a municipal cable that leaves the main building of the VA Medical Center underground and connects to the Providence Fire Department City Loop circuit located via street light pole by the Regent Street entrance to the VA Medical Center.\n\n\nBuilding 1 audio is provided from (1) DVC-EMF located in the Operations Center Room D1090 and provides digital messages to (38) DAA-5025F audio amplifiers distributed within Building 1. Each DAA provides (4) each (Style Y) speaker circuits. Each identified  smoke zone  is provided with a separate  voice  circuit with its own dedicated amplifier. \n\nThe Main Lobby entrance and the Ambulatory Care entrance is provided with a Notifier LCD   160 Remote Annunciator Panel (RAP), driven from the NCA   2 in the Operations Center Room D1090. A third LCD   160 is located in the Emergency Room D1176 reception desk area for 24 hour network monitoring. \n\n The Notifier DVC Digital Voice Command is the heart of the integrated full-featured audio command center. The DVC is located in the Operations Center Room D1090 and provides the digital audio processor to generate audio messages and route them to the respective Notifier Digital Audio Amplifiers DAA-5025F (via Style 6/7 multi-mode fiber) and distributed System Sensor Wall Mounted Speakers. DVC s are powered by 24 Vdc from the local FACP power supplies. DAA s are powered from 120 VAC and are equipped with Battery Back-up.\n\nCombination speaker-strobes and Strobe-only devices are powered and synchronized from  bell  circuits of the NFS2-640 FACP s in the outlying buildings and from the Notifier FCPS-24S8 power supply panels within building 1. Building 1 NAC circuits are configured in two modes; Mode 1 (Type IV power supplies) provide (4) individual NAC circuits connected directly to FCPS, Mode 2 (Type I power supplies) provide power to a series of Notifier FCM   1 Control Modules in conjunction with System Sensor Model MDL sync modules. Strobe synchronization in building 1 is provided from (3) individual sync circuits: (1) for the Sub-basement, (1) for 1st and 2nd Floors, and (1) for the 3rd Floor and above floors. All FCPS panels operate from 120 VAC and are equipped with battery back-up.   \n\nAdditional FCPS panels (Type II Power Supplies) are utilized for 24Vdc power to door-holder and other ancillary/ auxiliary functions or 4-wire monitor/control devices such as Beam Detectors and Duct Smoke Detectors. Currently there are (6) FCPS panels installed for such devices throughout the main building.\n\nThe ONYX Work Stations located in the Operations Center Room D1090 and the Fire Command Room 136 provide graphical maps of the campus and main building floor plans for event reporting and historical data retrieval purposes for all network points on the system. \n\nIn addition, there is one Notifier PRN-6 printers used to provide a written record of all events associated with the network fire alarm system. The printer is located in the Fire Command Room 136 receives data from the ONYX-works PC, the printer utilizes serial communication. \n\nA Notifier NFN Gateway is provided in the Audio/NCA panel located in the Operations Center Room D1090 to provide connection (via owner provided connection) to owner s server. The NFN Gateway provides a means to access and view the system from a remote computer or laptop. \n \nModifications to the system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system  as built  or  shop drawings  will be verified by A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current Joint Commission, Healthcare, and the National Fire Protection Code (NFPA) standards. \n\nModifications to the system in which to add, delete, extend, or relocate; addressable field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer s specifications   no exceptions. 2 Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2 Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module)   no exceptions. There will be no substitutes. \n\nIn addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of addressable field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC s   DAA s or FACP s around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC s (18), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. No exceptions.  \nPanel Types and Locations:\nNFS2-3030/DVC/DAA s Building 1 - Room 136 (7 of 10 SLC loops installed)\nBuilding 1 - Room D1013 Elevator Lobby (3 of 10 SLC loops installed)\nNFS2-640/DVC/DAA  Buildings: 2, 3, 4, 5, 6, 7, 8, 9, 10, 14, 26, PG, MH, Harwood Center, 39, and 35\n     Building 32 \n      Building 35 \n     Temporary Building   T18\nTrailers:    TR9, and TR32\nTrailer - TR35   Currently connected to the network but has no field devices connected to the panel   stand alone system is being utilized \n\nNote: The NFS2-640 s are equipped with only (1) SLC, a second SLC can be added if required.   \n \nStandard Cable & Wire Conventions:\n\nSignal Line Circuit (SLC) Cable [ FPLR in conduit ] [ Style 6/7, Class A ]\nSolid Copper 16AWG   2/C Twisted/Unshielded   Red Jacket\n\nSpeaker Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\nSolid Copper 16AWG   2/C Twisted/Shielded - Red Jacket/Blue Stripe\nStrobe Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\n Solid Copper 14AWG   2/C Twisted/Unshielded - Red Jacket/Yellow Stripe \n\nNotes:\nAny of the above circuit types which cross over or between identified smoke zones are wired using UL Listed CIC cable   listed CIC cable provides 2 hour rating when installed in conduit   see original submittals for type provided.\nAdditional wiring information may be obtained from current project documents:\nDoor Holders   Yellow Blue (THHN/TFFN) Solid Copper 14 AWG\nNon-resettable power   Black/Red (THHN/TFFN) Solid Copper 14 AWG\n\nAdditional wire should match existing and be minimum Solid Copper 18 AWG FPL or as specified by manufacturer s installation guides/documents including; Remote indicator/test switches, Remote Annunciators/microphones, strobe circuit sync lines, RS232/RS485 or other data lines, Fire Fighter Phones/Risers and all other command, control, monitor, ancillary and auxiliary wiring and cables.\nVERY IMPORTANT   SOFTWARE / APPLICATIONS\nExtreme care should be taken regarding software applications data and programmer versions/revisions. System equipment was ordered in 2007 and is currently programmed using Veri-fire 5.3 programmer version software. DVC s and DAA s are version 2.0 application/firmware data.\n\nUpgrading of firmware, hardware or programmer can have a cascade effect on other network panels/components. Replacement components should be brought to exact same version/revision as originally installed   compatibility issues can have a serious effect on system/network operations.\n\nAudio Libraries   Before downloading to DVC s, great care should be taken in ensuring that the audio library (message segments/files) path matches to original programming, failure to do so can result in loss of message sequences.\n\nAll equipment and individual components of the entire Fire Alarm System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO.  Vendor must have proven access to original equipment, manufacturer s (OEM) parts manuals and schematics to perform the service.  Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by Notifier.  All defective components replaced become the property of the vendor and disposal is their total responsibility.  This is to include all Fire Alarm System components such as: Batteries, cabling, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, monitors, sensors, wiring, etc.\nFIRE ALARM SYSTEM TEST FREQUENCY:\nAll fire alarm system components shall be inspected and tested as per NFPA regulations.\nIn addition to predetermined initiating device test schedules per quarterly inspection the following category of devices shall be scheduled accordingly:\n\nDEVICE\nACTIVITY\nFREQUENCY\nAudio Visual Devices\nBatteries\nDoor Holder/Release\nMagnetic Locks\nPower Supplies (FCPS)\nPull Stations\nSmoke Detectors\n1st Quarter   December\nRED\nAnnual\nAir Handling Units (Shutdown)\nDampers (Smoke)\nDuct Smokes\nMagnetic Locks\nSmoke Detectors\n2nd Quarter   March\nBLUE\nAnnual\nBattery Discharge Testing (FACP)\nElevator Recall/Shunt Trip\nPower Supplies\nSmoke Detectors (Electrical Rooms)\n3rd Quarter   June\nYELLOW\nAnnual\nAll Audio Messages\nBatteries (AV/DAA) \nFire Fighter Phones\nSmoke Detectors\n4th Quarter   September\nGREEN\nAnnual\nMaster Boxes\n1st, 2nd, 3rd, & 4th Quarters\nQuarterly\n\nNote: \nThe above category device schedules are subject to change and are only historical guidelines\n\nThe elevator annual test shall be performed with the assistance of an authorized elevator technician who is responsible for the maintenance and service of the Providence VAMC elevators. The fire alarm contractor shall provide the elevator technicians time and materials costs as part of this contract agreement. Typically this has been a (4) hour test after normal business hours Monday  Friday or scheduled for a predetermined Saturday on the weekend.\n\n\n2. FIRE HYDRANT DESCRIPTION & TEST FRQUENCY\n  \nThe Providence VAMC located at 830 Chalkstone Ave. Providence, RI 02908-4799 has a total of (13) fire hydrants located around the campus that requires annual inspection and test. Should a fire hydrant become defective in some way this would be an added cost to cover the repairs. The (13) locations are identified below:\n\nHydrant  Location\nNumber\nLocated by B5 on Navy Lane\nLocated between Building 2 & 3 on Navy Lane\nLocated by B4 on Army Road\nLocated in front of Building 1 E Wing (south side) on Armed Forces Boulevard\nLocated by Building 9 & Building 10 on Air Force Drive\nLocated between Building 7 & 8 on Marine Corps Trail\nLocated in front of Building 14 on Marine Corps Trail\nRemoved\nLocated behind Building 1 Ambulatory Care on Marine Corps Trail & Valet Parking\nLocated by T-18 (south side) on Coast Guard Lane by Lot 6\nLocated in front of Building 35 & T-18 (north side) on Coast Guard Lane\nLocated behind Building 1 B Wing by Emergency Room Ambulance Entrance\nLocated behind Building 1 at Regent Avenue Gate Entrance across from Building 12\nParking Garage Upper Entrance\nParking Garage Lower Entrance\n\nAll fire hydrants and main fire pumps shall be flow tested on a Saturday to minimize disruption to VAMC patients, staff and the potential traffic on roadways. The annual inspection shall be predetermined and scheduled on a Saturday in the month of September on an annual basis.\n3. FIRE SUPPRESSION SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor may assign qualified fire suppression technicians to perform maintenance on this system.  They must possess current licenses and knowledge of the existing system to perform preventive maintenance as indicated in this Statement of Work.\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Fire Suppression Systems.  This requirement is in addition to the specific requirements for qualification on the Kidde Fenwal and Pyro Chem Fire Suppression Systems at the VA Medical Center. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nAdditional Information:\nSemi-annual fire suppression inspections and maintenance requires a two week prior notification so the end users can be properly notified and the work coordinated with stakeholders. Fire suppression inspections are scheduled take place in July and January.\n\n Fire suppression inspections and maintenance for the 4th floor Main Kitchen can only be performed after 6:00pm (M-F) due to the proximity of the work to the food preparation areas and the kitchen schedule. \n Fire suppression inspections and maintenance for the Basement Canteen Kitchen can be performed after 3:00pm (M-F) due to the proximity of the work to the food preparation areas and the Canteen schedule.\nFire suppression inspections and maintenance for the B-8 hazmat storage sheds can be performed during normal working hours (M-F).\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center Fire Suppression Systems for the State of Rhode Island.\n\nBackground Investigations may be required depending on frequency of access to sensitive areas of the VA Medical Center.\n\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Suppression Systems must have the appropriate documentation, licenses, tools and qualifications.  They must also present themselves in a professional manner while on the VA Medical Center property.  All employees assigned to this work must have at least (4) years  experience performing repair work on the Fire Suppression Systems.  Successful bidder shall furnish the names of employees that will be assigned to modify or repair the Fire Suppression Systems at the VA Medical Center.  Contractor must furnish no less than two names of personnel who will perform repair work.  If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal.  All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nIf the contractor is required by contract to disable the Fire Alarm System then the contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications.  The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of master boxes being disabled and re-enabled for each building if necessary.  .\n\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\n\nFIRE SUPPRESSION SYSTEM DESCRIPTION\n\nThis service contract specifies that the contractor shall provide all Fire Suppression System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and semi-annual preventive maintenance (PM) on the Providence VA Medical Center Fire Suppression Systems located at; 830 Chalkstone Avenue, Providence, RI  02908-4799. This is to include but not limited to (3) Industrial Fire Suppression Systems located in:\n\nBuilding 1   4th Floor Dietetics Kitchen   Range Guard UL-300 \nBuilding 1   Basement Canteen Cafeteria   Pyro Chem   PCL-300 \nBuilding 8   Hazardous Waste Shed   Pyro Chem   PCI-70-ABC \n(Hazardous Waste Shed is located outside in close proximity to Building 8)\n\nThis is to include all Fire Suppression System: cabling, canisters, conduit, control panels, encapsulated connections, enunciators, fusible links, splices, valves, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. The actual inspection and test will start at B8 Warehouse Hazardous Waste Shed at 1 PM Monday   Friday then proceed to the Building 1 4th Floor Kitchen and then finally to Building 1 Basement Canteen Cafeteria Kitchen. The afternoon scheduled start time and locations allow for the food service areas to complete normal operations minimizing disruption to patients and staff members.\n\n   \nFIRE SUPPRESSION SYSTEM COMPONENTS\n\nThe Industrial Fire Suppression Systems currently at the VA Medical Center:\n\nBuilding 1 4th Floor  Kitchen  (8) Hoods\nRange Guard UL-300 Wet System          \nBuilding 1 Basement Canteen   (1) Hood\nPyro Chem Model PCL-300\nS/N 146056 Wet System\nS/N 61189FH Wet System\n\nBuilding 8 Hazardous Waste Shed (1) Hood\nPyro Chem Model PCI-70-ABC Industrial Fire Suppression System\nS/N M4543 Wet System  \nS/N 8578AN Wet System\n\nAll equipment and individual components of the entire Fire Suppression System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission.  Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service.  Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by the manufacturer.  All defective components replaced become the property of the vendor and disposal is their total responsibility.  This is to include all Fire Suppression System components such as: Cabling, canisters, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, fusible links, monitors, sensors, wiring, etc. If new equipment is installed as a result of a repair, the vendor will provide four (4) hours of mutually scheduled training and provide a complete set of drawings and manuals on the proper and safe operation of the equipment.\n\n\n\nFIRE SUPPRESSION SYSTEM TEST FREQUENCY:\nDEVICE\nACTIVITY\nFREQUENCY\nRange Guard UL-300\nTest\nSemi-Annual\nPCL - 300\nTest\nSemi-Annual\nPCI   70 - ABC\nTest\nSemi-Annual\n\n\n\n\nNote:\n\nHistorically Inspection & Test Cycles are in the month of June & December annually\n\n\nFIRE SUPPRESSION SYSTEM COMPONENTS\nItems covered under this contract at no additional charge:  \nConduit   EMT or Armored cable Type (must be Red in Color)\nCylinder   Hydro-static Testing\nEnclosures\nFace Plates\nFuse Links\nHeat Detectors\nJunction Boxes\nLabeling\nNozzles\nPull Stations\nRecharge - Cylinders\nRemote Enunciator Panels\nRemote Indicators & Monitors\nSmoke Detectors & In-Duct Smoke Detectors\nSurge Suppressors & Lightening Arrestors\nSwitches   Electrical\nTamper Switches\nTerminal Blocks and all terminal connections\nUnderground Splices\nVisual Alarms\nWire & Cables\nEvery component of the Fire Suppression System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract.  However some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire suppression systems that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA codes.  The reports shall be submitted on current forms published by the NFPA or in similar fashion.\n\n4. SPRINKLER SYSTEM DESCRIPTION\n  This service contract specifies that the contractor shall provide all Sprinkler System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and quarterly preventive maintenance (PM) on the Providence VA Medical Center Sprinkler System located at; 830 Chalkstone Ave. Providence, RI  02908-4799.  This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 14, 32, 35, 39 and 27 (Main Pump Room).  This is extended to all permanent or temporary trailers and accessory buildings that may exist over the course of this contract.  This is to include all Sprinkler System components but not limited to: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, splices, sprinkler heads, tamper valves, quencher system and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property.  This full service contract will also include the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm system and sprinkler system. \n\nThis service contract outlines the inspection and testing of all fixed fire protection equipment in accordance with National Fire Codes, all pertinent Federal Life Safety / Fire Safety Codes and Regulations (NFPA 25, 72, and 101).  Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service.  Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals.  All defective components replaced become the property of the vendor and disposal is their total responsibility.  This is to include all Fire Alarm and Sprinkler System components such as: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, quencher system, splices, sprinkler heads, tamper valves, and wiring connections.  Vendor will provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment. \nSPRINKLER SYSTEM REQUIREMENTS\n\nContractor may assign qualified licensed Electricians, Fire Alarm or Sprinkler Alarm technicians to perform maintenance on this system, provided that they have sufficient knowledge of the existing system to accomplish the required maintenance and conform to requirements indicated below.\n\n\nAny contractor employees assigned to perform modifications or repairs on any component of the Fire Alarm and Sprinkler System must have the appropriate licenses and qualifications and present themselves in a professional manner while on the VA Medical Center property.  All employees assigned to this work must have at least two years  experience performing repair work on the Sprinkler System.  Successful bidder shall furnish the names of employees that will be assigned to modify, repair, or test the Sprinkler System in any way by providing number of years  experience on the systems or their equivalent and provide names/addresses of the locations where the employee performed the repair work on these systems.  Contractor must furnish no less than two names of personnel who will perform repair work.  If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal.  All  contractor replacement personnel  assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (2) technicians with portable two-way radio   communications.  The inspection team shall be able to conduct all inspections independent of assistance from medical center personnel and shall provide the Providence Fire Department notification of all master boxes being disabled and re-enabled for each building.  All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\n\n\n\n\n\n\nSPRINKLER SYSTEM COMPONENTS\n\nThe Sprinkler System items covered under this contract include but are not limited to all:\nCompressors\nConduit\nCouplings\nDrain Valves\nDry Valve Systems\nFire Department Connections & Covers\nFlow Switches\nGauges\nHardware\nInspector Test Valves\nMotors\nOS&Y Valves\nPipe\nPost Indicator Valves (PIVs)   Minus Excavation\nPipes\nSeals\nSprinkler Heads   Up to 75 Heads\nTamper Switches\nWater Flow Detectors\nWiring\n\nEvery component of the Sprinkler System, regardless of its location in or around buildings, interior or exterior, above ground, date of installation or manufacturing brand, is included in this contract.  The testing frequency and method shall be as required by NFPA 25 and the requirements of Veteran Affairs. The reports shall be submitted on current forms published by the NFPA.           \nSPRINKLER SYSTEM PREVENTIVE MAINTENANCE SCHEDULE\n\n1st Quarter  October\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\nCampus Fire Hydrant and Fire Pump Annual Flow Testing\n\n2nd  Quarter  December \n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\n\n\n3rd   Quarter  April \n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\n\n4th    Quarter  July\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\n\n\nAll buildings are located at 830 Chalkstone Ave, Providence, RI. 02908-4799\n\nDRY SYSTEMS   DRY VALVES, ACCELERATORS, EXHAUSTERS\n\nLocations: Building 1 (Loading Dock   Simplex Dry Valve) Building 8 & Building 9 (Basement) Building 1 Clean Core\n  \n1) Test alarms and perform a water flow test through the drain connection when facilities and conditions permit as per manufacturer specifications and procedures. \n\n2) Check air pressure, automatic drip connections, latching arrangements, priming water level, and seals when provided.  Check the general condition of the dry pipe valves, accelerators or exhausters, and their environment, including dry pipe valve rooms or enclosures.\n\n3) Trip test dry pipe valves, together with accelerators and exhausters, if provided.\n\n4) Place the system and the dry pipe valve to the normal operating condition.\n\n5) Open condensation drains on drum drip connections and  drain  all low points during all quarterly inspections. \n\n\nWET SYSTEMS   ALARM VALVES\n\n1) Test alarms by opening the  Inspector s Test Valves  connected to the Sprinkler System and / or the by-pass test connection, in conjunction with making a water-flow test when facilities and conditions permit.\n2) Test all water motor gongs annually\n3) Check  Cold Weather Valves  and exposed pipe for normal operation during all quarterly inspections.\n4) A (5) year internal inspection of alarm valves will be required under this contract in FY-2016. All labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered under this contract. Next internal inspection will occur in FY-2021.\n5) Semi-annual test and inspection of Canteen Gaylord system, including all labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered by under this contract.\n\n  ANNUAL FIRE PUMP FLOW TEST   Annually   Performed on a Saturday in September\n\nTest the main Fire Pump in Building 27 (Pump House) and the fire pump in the basement mechanical room in Building 1, E-wing in accordance with NFPA 20.\nMust provide formal documentation of test results to Providence VA Medical Center.\n\n  ANNUAL FLOW TESTING OF ALL FIRE HYDRANTS\n\nTest each fire hydrant for flow rates and record on data sheet.\n\nWater flow test shall include recording alarm retard time for each water flow alarm tested.\n\nStatic pressure has to be taken after residual recordings.\n\nMust provide formal documentation of test results to Providence VA Medical Center.\n\n SPRINKLER DRAIN TESTS\n\n1)  The sprinkler drain (water flow) has to be performed at each sprinkler zone valve, documentation to include static and residual pressure observations.  Ensure each inspector test valve has a legible  Inspector Test  sign posted and attached to valve mechanism.\n\n\nFIRE DEPARTMENT CONNECTIONS\n\nInspect all Fire Department connections to the building. Replace caps if needed.\n\n  CONTROL VALVES   NFPA 26\n\nValve stems should be oiled or greased at least once a year. At this time completely close and reopen the valve to test its operation and distribute the lubricant.\n\n\n  REQUIREMENTS FOR ALL LUBRICANTS USED AT THE VAMC\n\n1)   An MSDS sheet shall be provided on an annual basis for lubricants used on the entire sprinkler and water supply system.\n\n5.   DELIVERY\n\n\nTerm of Contract:\n\nThe term of this contract for Providence VAMC is (1) year from date of issue with (4) option years.\n\nProvision of Maintenance Services:\nAll routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned COTR.  A minimum of 48 hours will be required to coordinate a scheduled Fire Alarm or Fire Protection System shutdown.  This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would endanger life/safety measures.  All fire alarm & fire protection system(s) testing shall conform to all pertinent codes and regulations of the National Fire Protection Association (NFPA) as was previously stated in the References section of this Statement of Work. In addition, report formats shall conform to NFPA & The Joint Commission guidelines.\n\nHours of Coverage:\n\nThis Statement of Work   Contract covers services to the VA Medical Center Fire Alarm and Fire Protection Systems as specified: 24 hours per day, 7 days per week, and 365 days per year\n\n\nResponse Time:\n\nThe contractor shall provide phone call-back by a qualified technician within (1) hour of a service request and on-site response by a qualified technician within (2) hours of original request for  Emergency Service  or  Scheduled Service  at a later time specified by the COTR or Safety & Occupational Health Manager. The contractor place of business shall be a maximum of (40) miles away from the Providence VA Medical Center to meet emergency situation service calls   no exceptions. The contractor at all times must provide knowledgeable factory trained technicians that can respond to the Providence VA Medical Center Campus facilities who are familiar with all the fire alarm systems and their respective locations. The technicians must be able to respond without VA staff intervention as to providing access to a specific location. The Fire Command Center in Building 1 Room 136 has a set of fire alarm keys and elevator keys to provide access and operation to multiple systems.\n\nPreventive Maintenance:\n\nPreventive maintenance shall follow the manufacturer s specifications on all system components to include but not limited to: adjustment, battery replacement, calibration, cleaning, electrical connections, electrical safety testing, lubrication, testing and replacement of faulty system components.  If components covered under this contract at  no cost  to the VA Medical Center are discovered as faulty or in need of replacement or repair while PM testing is being performed, the contractor shall provide and repair all components and parts to bring the system back to a normal condition. Smoke detectors will be removed and disassembled for cleaning as is indicated by manufacturer s specifications and NFPA requirements.  All batteries shall be identified with labels indicating date of installation.  All batteries being replaced shall be removed from the VA Medical Center and disposed of properly for certification purposes. The equipment will be returned to the operating condition specified by the manufacturer.  Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COTR.  These (PM) inspection and tests will be performed at quarterly intervals. \n\nGuaranteed Uptime:\n\nA guaranteed uptime if 95% shall be maintained during hours of coverage to date:\n\n  Uptime % = Productive Time - Downtime x 100\n                                          Productive Time\n\nProductive time is planned time of use of equipment.\nDowntime begins at time of first service call until equipment is returned to proper operating conditions.\nProvide quarterly reports showing the number of hours that the system is shut down.\nIf determined components and services not covered or excluded by contract:\n\nNo additional work or installation of components will be performed without authorization from the Contracting Officer or Contracting Officer s COTR. This will also include that an approved Scope of Work Proposal and estimated cost Purchase Order be in place prior to any additional work or services with the exception of emergency requests.  Emergency requests would be identified as a threat to life safety or the prevention of damage to the VA Medical Center.  In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized.  Components that are not covered by this contract (if specified) will be purchased by the VA Medical Center.  The contractor under the terms of this contract shall accomplish the full installation and complete testing of these components. The intent of this full service contract is to provide all necessary components to maintain a complete operational fire alarm and fire protection system(s) to local code requirements according to NFPA code of regulations.\n\nEvery component of the Fire Alarm & Fire Protection System(s), regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract.  However, some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire alarm and fire protection system(s) that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA 72 Chapter 7, Joint Commission, EC Standard 2.7 and as indicated on the last page of this Statement of Work.  The reports shall be submitted on current forms published by the NFPA.\n\nItems not covered under this contract that will require additional cost on a time and material basis:\n\nConnection to Providence Fire Department   Campus Loop 57 and Municipal Loop Connection\nFire Dampers (Electrical & Mechanical)\nPIV   Post Indicator Valves (Tamper switches are covered)\nFire Hydrants\n\n6.  PROGRESS AND COMPLIANCE\n\nContractor is required to notify the COTR prior to their arrival and departure of the VA Medical Center.  This is to include signing in and out upon arrival and departure with FMS personnel during normal working hours 7:00 AM to 5:00 PM.  Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property. A contractor shall be issued an Engineering Key to access all fire alarm device locations for uninterruptable service and testing.  After hours, contractor will be required to sign in and out with the VAMC Police.\n\nUpon completion of any visit, the contractor shall provide a  legible  written field service report to the COTR indicating the minimum information:\n\n  Date of service\nName of Technician\nHours of work completed by indicating start and finish times \n  Location of work performed (Building 1 - 2nd Floor, etc.)\n  Status of Fire Alarm System upon arrival\n  Service performed; (adjusting, cleaning, installing, modifying, replacing, testing, etc.)\n  Status of Fire Alarm System after performing service\n  List Parts installed, removed, or replaced\n  List any and all discrepancies by  highlighting  them on the report\n\n\nIn addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and COTR.\n\nNOTES AND OTHER INFORMATION\n\nFire Alarm, Fire Hydrant, Fire Suppression & Sprinkler System Shutdown Procedure:\n\n\nThe contractor shall be solely responsible for coordinating and performing all necessary Fire Alarm System shutdowns and turning the entire system back on to normal operation.  This is to be performed independent of assistance from VA Medical Center staff personnel.  Notification in writing or verbal to the COTR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Fire Alarm System shutdown.  This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities.  The fire protection Sprinkler System should never be down or system drained while any  Hot Work  is being performed or the Fire Alarm System is down for maintenance or service.   The contractor is responsible for notifying: \n\nCOTR (Contracting Officers Technical Representative)\nEngineering\nOperators\nProvidence Fire Department\nVA Police\n\n Notification will be done before any Fire Alarm System shutdown and after the entire system has been restored to its normal operation as was intended by design. \n\n At no time shall the Fire Alarm Room be unattended while the Fire Alarm System is down and /or the Electronic Master Box is disabled \n\nFire Alarm system shutdowns for routine maintenance may only be done between 7:00 AM and 5:00 PM which are designated as normal working hours at the Providence VA Medical Center.  Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur.\n  \nIn such case the contractor will establish ILSM (Interim Life Safety Measures) and fill out the appropriate ILSM form that must be completely approved by the COTR and Safety & Occupational Health Manager.  Any Fire Alarm System shut down that will exceed 4 hours must be authorized by the COTR or Safety & Occupational Health Manager through an ILSM notification process.\n\nThe Providence VA Medical Center will provide a current points list for establishing all fire alarm device locations and quantities to include programmed sequence of operation upon request.\n\n8. QUARTERLY TEST REPORTS\nAll quarterly test reports shall meet the latest NFPA & The Joint Commission formats and guidelines. The contractor shall maintain and provide electronic test schedules for all components. Reports will be completed and submitted to the VA COR not later than 14 days after the completion of the quarterly testing, semi-annual fire suppression inspections, or annual fire pump/fire hydrant flow testing. All fire alarm, sprinkler, and fire suppression test/inspection reports will contain the NFPA reference for the item tested and the Joint Commission EC reference. (Examples of this requirement will be provided upon request). \n\n9. SYSTEM DATA BACKUP & RECOVERY \nAll Notifier / Simplex FACP s, DAA s, DVC s & ONYX Works shall be maintained by the contractor for data maintenance, storage and recovery. All systems shall be backed up at the end of the quarterly inspection or as needed due to modifications to the existing network-based system. An external hard drive and contractor s laptop shall be used to perform required tasks. The intent is that the contractor is completely responsible to maintain, store and recover any and all data as part of this full-service contract.","text":"This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation.\n\nIf a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.\n\nThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2).\n\nThis Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.\n\nSubmission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.\n\nInterested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.\n\nAttachment 1\nSources Sought Worksheet\n\nQUALIFICATION INFORMATION:\n\nCompany / Institute Name: _______________________________________________________\nAddress: ______________________________________________________________________\nPhone Number: ________________________________________________________________\nPoint of Contact: _______________________________________________________________\nE-mail Address: ________________________________________________________________\nUnique Entity Identifier (UEI) #: ___________________________________________________\nCAGE Code: __________________________________________________________________\nSAM Registered: (Y / N)\nOther available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\nSOCIO-ECONOMIC STATUS:\nVIP Verified SDVOSB: (Y / N)\nVIP Verified VOSB: (Y / N)\n8(a): (Y / N)\nHUBZone: (Y / N)\nEconomically Disadvantaged Women-Owned Small Business: (Y / N)\nWomen-Owned Small Business: (Y / N)\nSmall Business: (Y / N)\n\nNOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/.\n\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.\n\nCAPABILITY STATEMENT:\n\nProvide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\nAttachment 2\n\nSTATEMENT OF WORK\n\nProvidence Fire Alarm & Fire Protection System Maintenance\n\nINTRODUCTION / GENERAL SCOPE OF WORK\n\nThis service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building. This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system.\n\n1. FIRE ALARM SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor shall assign factory trained qualified and certified Notifier/ONYX Works fire alarm technicians with (5) years experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign qualified and certified technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions.\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island.\n\nBackground Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities.\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. Contractor must furnish no less than (3) names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (3) technicians with portable two-way radio communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building. All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\nFIRE ALARM SYSTEM DESCRIPTION\n\nThe Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops.\n\nAll networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F).\n\nThe Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to connect each FACP and audio DVC. The Notifier NCM-F Network Communications Module in each FACP provides the network-base fiber (Style 7) loop connection to all the panels. The Notifier NCA-2 is provided at the Operations Center Room D1090 as the primary network command and control point of operation.\n\nThe DET-6B telegraph transmitters (electronic masterbox) are provided in the Fire Command Room 136 for transmission of general fire alarm signals to the Providence Fire Department for all campus networked FACP s through a municipal cable that leaves the main building of the VA Medical Center underground and connects to the Providence Fire Department City Loop circuit located via street light pole by the Regent Street entrance to the VA Medical Center.\n\nBuilding 1 audio is provided from (1) DVC-EMF located in the Operations Center Room D1090 and provides digital messages to (38) DAA-5025F audio amplifiers distributed within Building 1. Each DAA provides (4) each (Style Y) speaker circuits. Each identified smoke zone is provided with a separate voice circuit with its own dedicated amplifier.\n\nThe Main Lobby entrance and the Ambulatory Care entrance is provided with a Notifier LCD 160 Remote Annunciator Panel (RAP), driven from the NCA 2 in the Operations Center Room D1090. A third LCD 160 is located in the Emergency Room D1176 reception desk area for 24 hour network monitoring.\n\nThe Notifier DVC Digital Voice Command is the heart of the integrated full-featured audio command center. The DVC is located in the Operations Center Room D1090 and provides the digital audio processor to generate audio messages and route them to the respective Notifier Digital Audio Amplifiers DAA-5025F (via Style 6/7 multi-mode fiber) and distributed System Sensor Wall Mounted Speakers. DVC s are powered by 24 Vdc from the local FACP power supplies. DAA s are powered from 120 VAC and are equipped with Battery Back-up.\n\nCombination speaker-strobes and Strobe-only devices are powered and synchronized from bell circuits of the NFS2-640 FACP s in the outlying buildings and from the Notifier FCPS-24S8 power supply panels within building 1. Building 1 NAC circuits are configured in two modes; Mode 1 (Type IV power supplies) provide (4) individual NAC circuits connected directly to FCPS, Mode 2 (Type I power supplies) provide power to a series of Notifier FCM 1 Control Modules in conjunction with System Sensor Model MDL sync modules. Strobe synchronization in building 1 is provided from (3) individual sync circuits: (1) for the Sub-basement, (1) for 1st and 2nd Floors, and (1) for the 3rd Floor and above floors. All FCPS panels operate from 120 VAC and are equipped with battery back-up.\n\nAdditional FCPS panels (Type II Power Supplies) are utilized for 24Vdc power to door-holder and other ancillary/ auxiliary functions or 4-wire monitor/control devices such as Beam Detectors and Duct Smoke Detectors. Currently there are (6) FCPS panels installed for such devices throughout the main building.\n\nThe ONYX Work Stations located in the Operations Center Room D1090 and the Fire Command Room 136 provide graphical maps of the campus and main building floor plans for event reporting and historical data retrieval purposes for all network points on the system.\n\nIn addition, there is one Notifier PRN-6 printers used to provide a written record of all events associated with the network fire alarm system. The printer is located in the Fire Command Room 136 receives data from the ONYX-works PC, the printer utilizes serial communication.\n\nA Notifier NFN Gateway is provided in the Audio/NCA panel located in the Operations Center Room D1090 to provide connection (via owner provided connection) to owner s server. The NFN Gateway provides a means to access and view the system from a remote computer or laptop.\n\nModifications to the system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system as built or shop drawings will be verified by A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current Joint Commission, Healthcare, and the National Fire Protection Code (NFPA) standards.\n\nModifications to the system in which to add, delete, extend, or relocate; addressable field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer s specifications no exceptions. 2 Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2 Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module) no exceptions. There will be no substitutes.\n\nIn addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of addressable field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC s DAA s or FACP s around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC s (18), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. No exceptions.\nPanel Types and Locations:\nNFS2-3030/DVC/DAA s Building 1 - Room 136 (7 of 10 SLC loops installed)\nBuilding 1 - Room D1013 Elevator Lobby (3 of 10 SLC loops installed)\nNFS2-640/DVC/DAA Buildings: 2, 3, 4, 5, 6, 7, 8, 9, 10, 14, 26, PG, MH, Harwood Center, 39, and 35\nBuilding 32\nBuilding 35\nTemporary Building T18\nTrailers: TR9, and TR32\nTrailer - TR35 Currently connected to the network but has no field devices connected to the panel stand alone system is being utilized\n\nNote: The NFS2-640 s are equipped with only (1) SLC, a second SLC can be added if required.\n\nStandard Cable & Wire Conventions:\n\nSignal Line Circuit (SLC) Cable [ FPLR in conduit ] [ Style 6/7, Class A ]\nSolid Copper 16AWG 2/C Twisted/Unshielded Red Jacket\n\nSpeaker Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\nSolid Copper 16AWG 2/C Twisted/Shielded - Red Jacket/Blue Stripe\nStrobe Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\nSolid Copper 14AWG 2/C Twisted/Unshielded - Red Jacket/Yellow Stripe\n\nNotes:\nAny of the above circuit types which cross over or between identified smoke zones are wired using UL Listed CIC cable listed CIC cable provides 2 hour rating when installed in conduit see original submittals for type provided.\nAdditional wiring information may be obtained from current project documents:\nDoor Holders Yellow Blue (THHN/TFFN) Solid Copper 14 AWG\nNon-resettable power Black/Red (THHN/TFFN) Solid Copper 14 AWG\n\nAdditional wire should match existing and be minimum Solid Copper 18 AWG FPL or as specified by manufacturer s installation guides/documents including; Remote indicator/test switches, Remote Annunciators/microphones, strobe circuit sync lines, RS232/RS485 or other data lines, Fire Fighter Phones/Risers and all other command, control, monitor, ancillary and auxiliary wiring and cables.\nVERY IMPORTANT SOFTWARE / APPLICATIONS\nExtreme care should be taken regarding software applications data and programmer versions/revisions. System equipment was ordered in 2007 and is currently programmed using Veri-fire 5.3 programmer version software. DVC s and DAA s are version 2.0 application/firmware data.\n\nUpgrading of firmware, hardware or programmer can have a cascade effect on other network panels/components. Replacement components should be brought to exact same version/revision as originally installed compatibility issues can have a serious effect on system/network operations.\n\nAudio Libraries Before downloading to DVC s, great care should be taken in ensuring that the audio library (message segments/files) path matches to original programming, failure to do so can result in loss of message sequences.\n\nAll equipment and individual components of the entire Fire Alarm System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO. Vendor must have proven access to original equipment, manufacturer s (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by Notifier. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm System components such as: Batteries, cabling, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, monitors, sensors, wiring, etc.\nFIRE ALARM SYSTEM TEST FREQUENCY:\nAll fire alarm system components shall be inspected and tested as per NFPA regulations.\nIn addition to predetermined initiating device test schedules per quarterly inspection the following category of devices shall be scheduled accordingly:\n\nDEVICE\nACTIVITY\nFREQUENCY\nAudio Visual Devices\nBatteries\nDoor Holder/Release\nMagnetic Locks\nPower Supplies (FCPS)\nPull Stations\nSmoke Detectors\n1st Quarter December\nRED\nAnnual\nAir Handling Units (Shutdown)\nDampers (Smoke)\nDuct Smokes\nMagnetic Locks\nSmoke Detectors\n2nd Quarter March\nBLUE\nAnnual\nBattery Discharge Testing (FACP)\nElevator Recall/Shunt Trip\nPower Supplies\nSmoke Detectors (Electrical Rooms)\n3rd Quarter June\nYELLOW\nAnnual\nAll Audio Messages\nBatteries (AV/DAA)\nFire Fighter Phones\nSmoke Detectors\n4th Quarter September\nGREEN\nAnnual\nMaster Boxes\n1st, 2nd, 3rd, & 4th Quarters\nQuarterly\n\nNote:\nThe above category device schedules are subject to change and are only historical guidelines\n\nThe elevator annual test shall be performed with the assistance of an authorized elevator technician who is responsible for the maintenance and service of the Providence VAMC elevators. The fire alarm contractor shall provide the elevator technicians time and materials costs as part of this contract agreement. Typically this has been a (4) hour test after normal business hours Monday Friday or scheduled for a predetermined Saturday on the weekend.\n\n2. FIRE HYDRANT DESCRIPTION & TEST FRQUENCY\n\nThe Providence VAMC located at 830 Chalkstone Ave. Providence, RI 02908-4799 has a total of (13) fire hydrants located around the campus that requires annual inspection and test. Should a fire hydrant become defective in some way this would be an added cost to cover the repairs. The (13) locations are identified below:\n\nHydrant Location\nNumber\nLocated by B5 on Navy Lane\nLocated between Building 2 & 3 on Navy Lane\nLocated by B4 on Army Road\nLocated in front of Building 1 E Wing (south side) on Armed Forces Boulevard\nLocated by Building 9 & Building 10 on Air Force Drive\nLocated between Building 7 & 8 on Marine Corps Trail\nLocated in front of Building 14 on Marine Corps Trail\nRemoved\nLocated behind Building 1 Ambulatory Care on Marine Corps Trail & Valet Parking\nLocated by T-18 (south side) on Coast Guard Lane by Lot 6\nLocated in front of Building 35 & T-18 (north side) on Coast Guard Lane\nLocated behind Building 1 B Wing by Emergency Room Ambulance Entrance\nLocated behind Building 1 at Regent Avenue Gate Entrance across from Building 12\nParking Garage Upper Entrance\nParking Garage Lower Entrance\n\nAll fire hydrants and main fire pumps shall be flow tested on a Saturday to minimize disruption to VAMC patients, staff and the potential traffic on roadways. The annual inspection shall be predetermined and scheduled on a Saturday in the month of September on an annual basis.\n3. FIRE SUPPRESSION SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor may assign qualified fire suppression technicians to perform maintenance on this system. They must possess current licenses and knowledge of the existing system to perform preventive maintenance as indicated in this Statement of Work.\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Fire Suppression Systems. This requirement is in addition to the specific requirements for qualification on the Kidde Fenwal and Pyro Chem Fire Suppression Systems at the VA Medical Center. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nAdditional Information:\nSemi-annual fire suppression inspections and maintenance requires a two week prior notification so the end users can be properly notified and the work coordinated with stakeholders. Fire suppression inspections are scheduled take place in July and January.\n\nFire suppression inspections and maintenance for the 4th floor Main Kitchen can only be performed after 6:00pm (M-F) due to the proximity of the work to the food preparation areas and the kitchen schedule.\nFire suppression inspections and maintenance for the Basement Canteen Kitchen can be performed after 3:00pm (M-F) due to the proximity of the work to the food preparation areas and the Canteen schedule.\nFire suppression inspections and maintenance for the B-8 hazmat storage sheds can be performed during normal working hours (M-F).\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center Fire Suppression Systems for the State of Rhode Island.\n\nBackground Investigations may be required depending on frequency of access to sensitive areas of the VA Medical Center.\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Suppression Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least (4) years experience performing repair work on the Fire Suppression Systems. Successful bidder shall furnish the names of employees that will be assigned to modify or repair the Fire Suppression Systems at the VA Medical Center. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nIf the contractor is required by contract to disable the Fire Alarm System then the contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of master boxes being disabled and re-enabled for each building if necessary. .\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\nFIRE SUPPRESSION SYSTEM DESCRIPTION\n\nThis service contract specifies that the contractor shall provide all Fire Suppression System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and semi-annual preventive maintenance (PM) on the Providence VA Medical Center Fire Suppression Systems located at; 830 Chalkstone Avenue, Providence, RI 02908-4799. This is to include but not limited to (3) Industrial Fire Suppression Systems located in:\n\nBuilding 1 4th Floor Dietetics Kitchen Range Guard UL-300\nBuilding 1 Basement Canteen Cafeteria Pyro Chem PCL-300\nBuilding 8 Hazardous Waste Shed Pyro Chem PCI-70-ABC\n(Hazardous Waste Shed is located outside in close proximity to Building 8)\n\nThis is to include all Fire Suppression System: cabling, canisters, conduit, control panels, encapsulated connections, enunciators, fusible links, splices, valves, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. The actual inspection and test will start at B8 Warehouse Hazardous Waste Shed at 1 PM Monday Friday then proceed to the Building 1 4th Floor Kitchen and then finally to Building 1 Basement Canteen Cafeteria Kitchen. The afternoon scheduled start time and locations allow for the food service areas to complete normal operations minimizing disruption to patients and staff members.\n\nFIRE SUPPRESSION SYSTEM COMPONENTS\n\nThe Industrial Fire Suppression Systems currently at the VA Medical Center:\n\nBuilding 1 4th Floor Kitchen (8) Hoods\nRange Guard UL-300 Wet System\nBuilding 1 Basement Canteen (1) Hood\nPyro Chem Model PCL-300\nS/N 146056 Wet System\nS/N 61189FH Wet System\n\nBuilding 8 Hazardous Waste Shed (1) Hood\nPyro Chem Model PCI-70-ABC Industrial Fire Suppression System\nS/N M4543 Wet System\nS/N 8578AN Wet System\n\nAll equipment and individual components of the entire Fire Suppression System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission. Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by the manufacturer. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Suppression System components such as: Cabling, canisters, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, fusible links, monitors, sensors, wiring, etc. If new equipment is installed as a result of a repair, the vendor will provide four (4) hours of mutually scheduled training and provide a complete set of drawings and manuals on the proper and safe operation of the equipment.\n\nFIRE SUPPRESSION SYSTEM TEST FREQUENCY:\nDEVICE\nACTIVITY\nFREQUENCY\nRange Guard UL-300\nTest\nSemi-Annual\nPCL - 300\nTest\nSemi-Annual\nPCI 70 - ABC\nTest\nSemi-Annual\n\nNote:\n\nHistorically Inspection & Test Cycles are in the month of June & December annually\n\nFIRE SUPPRESSION SYSTEM COMPONENTS\nItems covered under this contract at no additional charge:\nConduit EMT or Armored cable Type (must be Red in Color)\nCylinder Hydro-static Testing\nEnclosures\nFace Plates\nFuse Links\nHeat Detectors\nJunction Boxes\nLabeling\nNozzles\nPull Stations\nRecharge - Cylinders\nRemote Enunciator Panels\nRemote Indicators & Monitors\nSmoke Detectors & In-Duct Smoke Detectors\nSurge Suppressors & Lightening Arrestors\nSwitches Electrical\nTamper Switches\nTerminal Blocks and all terminal connections\nUnderground Splices\nVisual Alarms\nWire & Cables\nEvery component of the Fire Suppression System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. However some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire suppression systems that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA codes. The reports shall be submitted on current forms published by the NFPA or in similar fashion.\n\n4. SPRINKLER SYSTEM DESCRIPTION\nThis service contract specifies that the contractor shall provide all Sprinkler System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and quarterly preventive maintenance (PM) on the Providence VA Medical Center Sprinkler System located at; 830 Chalkstone Ave. Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 14, 32, 35, 39 and 27 (Main Pump Room). This is extended to all permanent or temporary trailers and accessory buildings that may exist over the course of this contract. This is to include all Sprinkler System components but not limited to: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, splices, sprinkler heads, tamper valves, quencher system and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. This full service contract will also include the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm system and sprinkler system.\n\nThis service contract outlines the inspection and testing of all fixed fire protection equipment in accordance with National Fire Codes, all pertinent Federal Life Safety / Fire Safety Codes and Regulations (NFPA 25, 72, and 101). Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm and Sprinkler System components such as: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, quencher system, splices, sprinkler heads, tamper valves, and wiring connections. Vendor will provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment.\nSPRINKLER SYSTEM REQUIREMENTS\n\nContractor may assign qualified licensed Electricians, Fire Alarm or Sprinkler Alarm technicians to perform maintenance on this system, provided that they have sufficient knowledge of the existing system to accomplish the required maintenance and conform to requirements indicated below.\n\nAny contractor employees assigned to perform modifications or repairs on any component of the Fire Alarm and Sprinkler System must have the appropriate licenses and qualifications and present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least two years experience performing repair work on the Sprinkler System. Successful bidder shall furnish the names of employees that will be assigned to modify, repair, or test the Sprinkler System in any way by providing number of years experience on the systems or their equivalent and provide names/addresses of the locations where the employee performed the repair work on these systems. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from medical center personnel and shall provide the Providence Fire Department notification of all master boxes being disabled and re-enabled for each building. All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\nSPRINKLER SYSTEM COMPONENTS\n\nThe Sprinkler System items covered under this contract include but are not limited to all:\nCompressors\nConduit\nCouplings\nDrain Valves\nDry Valve Systems\nFire Department Connections & Covers\nFlow Switches\nGauges\nHardware\nInspector Test Valves\nMotors\nOS&Y Valves\nPipe\nPost Indicator Valves (PIVs) Minus Excavation\nPipes\nSeals\nSprinkler Heads Up to 75 Heads\nTamper Switches\nWater Flow Detectors\nWiring\n\nEvery component of the Sprinkler System, regardless of its location in or around buildings, interior or exterior, above ground, date of installation or manufacturing brand, is included in this contract. The testing frequency and method shall be as required by NFPA 25 and the requirements of Veteran Affairs. The reports shall be submitted on current forms published by the NFPA.\nSPRINKLER SYSTEM PREVENTIVE MAINTENANCE SCHEDULE\n\n1st Quarter October\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\nCampus Fire Hydrant and Fire Pump Annual Flow Testing\n\n2nd Quarter December\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\n\n3rd Quarter April\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\n\n4th Quarter July\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\n\nAll buildings are located at 830 Chalkstone Ave, Providence, RI. 02908-4799\n\nDRY SYSTEMS DRY VALVES, ACCELERATORS, EXHAUSTERS\n\nLocations: Building 1 (Loading Dock Simplex Dry Valve) Building 8 & Building 9 (Basement) Building 1 Clean Core\n\n1) Test alarms and perform a water flow test through the drain connection when facilities and conditions permit as per manufacturer specifications and procedures.\n\n2) Check air pressure, automatic drip connections, latching arrangements, priming water level, and seals when provided. Check the general condition of the dry pipe valves, accelerators or exhausters, and their environment, including dry pipe valve rooms or enclosures.\n\n3) Trip test dry pipe valves, together with accelerators and exhausters, if provided.\n\n4) Place the system and the dry pipe valve to the normal operating condition.\n\n5) Open condensation drains on drum drip connections and drain all low points during all quarterly inspections.\n\nWET SYSTEMS ALARM VALVES\n\n1) Test alarms by opening the Inspector s Test Valves connected to the Sprinkler System and / or the by-pass test connection, in conjunction with making a water-flow test when facilities and conditions permit.\n2) Test all water motor gongs annually\n3) Check Cold Weather Valves and exposed pipe for normal operation during all quarterly inspections.\n4) A (5) year internal inspection of alarm valves will be required under this contract in FY-2016. All labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered under this contract. Next internal inspection will occur in FY-2021.\n5) Semi-annual test and inspection of Canteen Gaylord system, including all labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered by under this contract.\n\nANNUAL FIRE PUMP FLOW TEST Annually Performed on a Saturday in September\n\nTest the main Fire Pump in Building 27 (Pump House) and the fire pump in the basement mechanical room in Building 1, E-wing in accordance with NFPA 20.\nMust provide formal documentation of test results to Providence VA Medical Center.\n\nANNUAL FLOW TESTING OF ALL FIRE HYDRANTS\n\nTest each fire hydrant for flow rates and record on data sheet.\n\nWater flow test shall include recording alarm retard time for each water flow alarm tested.\n\nStatic pressure has to be taken after residual recordings.\n\nMust provide formal documentation of test results to Providence VA Medical Center.\n\nSPRINKLER DRAIN TESTS\n\n1) The sprinkler drain (water flow) has to be performed at each sprinkler zone valve, documentation to include static and residual pressure observations. Ensure each inspector test valve has a legible Inspector Test sign posted and attached to valve mechanism.\n\nFIRE DEPARTMENT CONNECTIONS\n\nInspect all Fire Department connections to the building. Replace caps if needed.\n\nCONTROL VALVES NFPA 26\n\nValve stems should be oiled or greased at least once a year. At this time completely close and reopen the valve to test its operation and distribute the lubricant.\n\nREQUIREMENTS FOR ALL LUBRICANTS USED AT THE VAMC\n\n1) An MSDS sheet shall be provided on an annual basis for lubricants used on the entire sprinkler and water supply system.\n\n5. DELIVERY\n\nTerm of Contract:\n\nThe term of this contract for Providence VAMC is (1) year from date of issue with (4) option years.\n\nProvision of Maintenance Services:\nAll routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned COTR. A minimum of 48 hours will be required to coordinate a scheduled Fire Alarm or Fire Protection System shutdown. This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would endanger life/safety measures. All fire alarm & fire protection system(s) testing shall conform to all pertinent codes and regulations of the National Fire Protection Association (NFPA) as was previously stated in the References section of this Statement of Work. In addition, report formats shall conform to NFPA & The Joint Commission guidelines.\n\nHours of Coverage:\n\nThis Statement of Work Contract covers services to the VA Medical Center Fire Alarm and Fire Protection Systems as specified: 24 hours per day, 7 days per week, and 365 days per year\n\nResponse Time:\n\nThe contractor shall provide phone call-back by a qualified technician within (1) hour of a service request and on-site response by a qualified technician within (2) hours of original request for Emergency Service or Scheduled Service at a later time specified by the COTR or Safety & Occupational Health Manager. The contractor place of business shall be a maximum of (40) miles away from the Providence VA Medical Center to meet emergency situation service calls no exceptions. The contractor at all times must provide knowledgeable factory trained technicians that can respond to the Providence VA Medical Center Campus facilities who are familiar with all the fire alarm systems and their respective locations. The technicians must be able to respond without VA staff intervention as to providing access to a specific location. The Fire Command Center in Building 1 Room 136 has a set of fire alarm keys and elevator keys to provide access and operation to multiple systems.\n\nPreventive Maintenance:\n\nPreventive maintenance shall follow the manufacturer s specifications on all system components to include but not limited to: adjustment, battery replacement, calibration, cleaning, electrical connections, electrical safety testing, lubrication, testing and replacement of faulty system components. If components covered under this contract at no cost to the VA Medical Center are discovered as faulty or in need of replacement or repair while PM testing is being performed, the contractor shall provide and repair all components and parts to bring the system back to a normal condition. Smoke detectors will be removed and disassembled for cleaning as is indicated by manufacturer s specifications and NFPA requirements. All batteries shall be identified with labels indicating date of installation. All batteries being replaced shall be removed from the VA Medical Center and disposed of properly for certification purposes. The equipment will be returned to the operating condition specified by the manufacturer. Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COTR. These (PM) inspection and tests will be performed at quarterly intervals.\n\nGuaranteed Uptime:\n\nA guaranteed uptime if 95% shall be maintained during hours of coverage to date:\n\nUptime % = Productive Time - Downtime x 100\nProductive Time\n\nProductive time is planned time of use of equipment.\nDowntime begins at time of first service call until equipment is returned to proper operating conditions.\nProvide quarterly reports showing the number of hours that the system is shut down.\nIf determined components and services not covered or excluded by contract:\n\nNo additional work or installation of components will be performed without authorization from the Contracting Officer or Contracting Officer s COTR. This will also include that an approved Scope of Work Proposal and estimated cost Purchase Order be in place prior to any additional work or services with the exception of emergency requests. Emergency requests would be identified as a threat to life safety or the prevention of damage to the VA Medical Center. In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Components that are not covered by this contract (if specified) will be purchased by the VA Medical Center. The contractor under the terms of this contract shall accomplish the full installation and complete testing of these components. The intent of this full service contract is to provide all necessary components to maintain a complete operational fire alarm and fire protection system(s) to local code requirements according to NFPA code of regulations.\n\nEvery component of the Fire Alarm & Fire Protection System(s), regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. However, some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire alarm and fire protection system(s) that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA 72 Chapter 7, Joint Commission, EC Standard 2.7 and as indicated on the last page of this Statement of Work. The reports shall be submitted on current forms published by the NFPA.\n\nItems not covered under this contract that will require additional cost on a time and material basis:\n\nConnection to Providence Fire Department Campus Loop 57 and Municipal Loop Connection\nFire Dampers (Electrical & Mechanical)\nPIV Post Indicator Valves (Tamper switches are covered)\nFire Hydrants\n\n6. PROGRESS AND COMPLIANCE\n\nContractor is required to notify the COTR prior to their arrival and departure of the VA Medical Center. This is to include signing in and out upon arrival and departure with FMS personnel during normal working hours 7:00 AM to 5:00 PM. Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property. A contractor shall be issued an Engineering Key to access all fire alarm device locations for uninterruptable service and testing. After hours, contractor will be required to sign in and out with the VAMC Police.\n\nUpon completion of any visit, the contractor shall provide a legible written field service report to the COTR indicating the minimum information:\n\nDate of service\nName of Technician\nHours of work completed by indicating start and finish times\nLocation of work performed (Building 1 - 2nd Floor, etc.)\nStatus of Fire Alarm System upon arrival\nService performed; (adjusting, cleaning, installing, modifying, replacing, testing, etc.)\nStatus of Fire Alarm System after performing service\nList Parts installed, removed, or replaced\nList any and all discrepancies by highlighting them on the report\n\nIn addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and COTR.\n\nNOTES AND OTHER INFORMATION\n\nFire Alarm, Fire Hydrant, Fire Suppression & Sprinkler System Shutdown Procedure:\n\nThe contractor shall be solely responsible for coordinating and performing all necessary Fire Alarm System shutdowns and turning the entire system back on to normal operation. This is to be performed independent of assistance from VA Medical Center staff personnel. Notification in writing or verbal to the COTR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Fire Alarm System shutdown. This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities. The fire protection Sprinkler System should never be down or system drained while any Hot Work is being performed or the Fire Alarm System is down for maintenance or service. The contractor is responsible for notifying:\n\nCOTR (Contracting Officers Technical Representative)\nEngineering\nOperators\nProvidence Fire Department\nVA Police\n\nNotification will be done before any Fire Alarm System shutdown and after the entire system has been restored to its normal operation as was intended by design.\n\nAt no time shall the Fire Alarm Room be unattended while the Fire Alarm System is down and /or the Electronic Master Box is disabled\n\nFire Alarm system shutdowns for routine maintenance may only be done between 7:00 AM and 5:00 PM which are designated as normal working hours at the Providence VA Medical Center. Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur.\n\nIn such case the contractor will establish ILSM (Interim Life Safety Measures) and fill out the appropriate ILSM form that must be completely approved by the COTR and Safety & Occupational Health Manager. Any Fire Alarm System shut down that will exceed 4 hours must be authorized by the COTR or Safety & Occupational Health Manager through an ILSM notification process.\n\nThe Providence VA Medical Center will provide a current points list for establishing all fire alarm device locations and quantities to include programmed sequence of operation upon request.\n\n8. QUARTERLY TEST REPORTS\nAll quarterly test reports shall meet the latest NFPA & The Joint Commission formats and guidelines. The contractor shall maintain and provide electronic test schedules for all components. Reports will be completed and submitted to the VA COR not later than 14 days after the completion of the quarterly testing, semi-annual fire suppression inspections, or annual fire pump/fire hydrant flow testing. All fire alarm, sprinkler, and fire suppression test/inspection reports will contain the NFPA reference for the item tested and the Joint Commission EC reference. (Examples of this requirement will be provided upon request).\n\n9. SYSTEM DATA BACKUP & RECOVERY\nAll Notifier / Simplex FACP s, DAA s, DVC s & ONYX Works shall be maintained by the contractor for data maintenance, storage and recovery. All systems shall be backed up at the end of the quarterly inspection or as needed due to modifications to the existing network-based system. An external hard drive and contractor s laptop shall be used to perform required tasks. The intent is that the contractor is completely responsible to maintain, store and recover any and all data as part of this full-service contract.","origin":"detail"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"36C24126Q0831","place_of_performance":{"street":"See SOW","country":{"code":"USA"}},"product_service_code":"J012"}],"due_at":"2026-09-22T19:00:00Z","due_date":"2026-09-22","closes_at":"2026-09-22T19:00:00Z","awardable":true,"dept_key":"d-036","dept_name":"VETERANS AFFAIRS, DEPARTMENT OF","sub_key":"s-3600","sub_name":"VETERANS AFFAIRS, DEPARTMENT OF","office_key":"o-36C241","office_name":"241-NETWORK CONTRACT OFFICE 01 (36C241)","state":null,"county":null,"county_name":null,"city":null,"city_name":null,"country":"USA","winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-17T06:28:38.602097Z","principal_notice_id":"433eeef279cc4c168dbb2cf93a38526c","description":{"text":"This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation.\n\nIf a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.\n\nThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2).\n\nThis Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.\n\nSubmission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.\n\nInterested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.\n\nAttachment 1\nSources Sought Worksheet\n\nQUALIFICATION INFORMATION:\n\nCompany / Institute Name: _______________________________________________________\nAddress: ______________________________________________________________________\nPhone Number: ________________________________________________________________\nPoint of Contact: _______________________________________________________________\nE-mail Address: ________________________________________________________________\nUnique Entity Identifier (UEI) #: ___________________________________________________\nCAGE Code: __________________________________________________________________\nSAM Registered: (Y / N)\nOther available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\nSOCIO-ECONOMIC STATUS:\nVIP Verified SDVOSB: (Y / N)\nVIP Verified VOSB: (Y / N)\n8(a): (Y / N)\nHUBZone: (Y / N)\nEconomically Disadvantaged Women-Owned Small Business: (Y / N)\nWomen-Owned Small Business: (Y / N)\nSmall Business: (Y / N)\n\nNOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/.\n\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.\n\nCAPABILITY STATEMENT:\n\nProvide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\nAttachment 2\n\nSTATEMENT OF WORK\n\nProvidence Fire Alarm & Fire Protection System Maintenance\n\nINTRODUCTION / GENERAL SCOPE OF WORK\n\nThis service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building. This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system.\n\n1. FIRE ALARM SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor shall assign factory trained qualified and certified Notifier/ONYX Works fire alarm technicians with (5) years experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign qualified and certified technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions.\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island.\n\nBackground Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities.\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. Contractor must furnish no less than (3) names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (3) technicians with portable two-way radio communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building. All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\nFIRE ALARM SYSTEM DESCRIPTION\n\nThe Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops.\n\nAll networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F).\n\nThe Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to connect each FACP and audio DVC. The Notifier NCM-F Network Communications Module in each FACP provides the network-base fiber (Style 7) loop connection to all the panels. The Notifier NCA-2 is provided at the Operations Center Room D1090 as the primary network command and control point of operation.\n\nThe DET-6B telegraph transmitters (electronic masterbox) are provided in the Fire Command Room 136 for transmission of general fire alarm signals to the Providence Fire Department for all campus networked FACP s through a municipal cable that leaves the main building of the VA Medical Center underground and connects to the Providence Fire Department City Loop circuit located via street light pole by the Regent Street entrance to the VA Medical Center.\n\nBuilding 1 audio is provided from (1) DVC-EMF located in the Operations Center Room D1090 and provides digital messages to (38) DAA-5025F audio amplifiers distributed within Building 1. Each DAA provides (4) each (Style Y) speaker circuits. Each identified smoke zone is provided with a separate voice circuit with its own dedicated amplifier.\n\nThe Main Lobby entrance and the Ambulatory Care entrance is provided with a Notifier LCD 160 Remote Annunciator Panel (RAP), driven from the NCA 2 in the Operations Center Room D1090. A third LCD 160 is located in the Emergency Room D1176 reception desk area for 24 hour network monitoring.\n\nThe Notifier DVC Digital Voice Command is the heart of the integrated full-featured audio command center. The DVC is located in the Operations Center Room D1090 and provides the digital audio processor to generate audio messages and route them to the respective Notifier Digital Audio Amplifiers DAA-5025F (via Style 6/7 multi-mode fiber) and distributed System Sensor Wall Mounted Speakers. DVC s are powered by 24 Vdc from the local FACP power supplies. DAA s are powered from 120 VAC and are equipped with Battery Back-up.\n\nCombination speaker-strobes and Strobe-only devices are powered and synchronized from bell circuits of the NFS2-640 FACP s in the outlying buildings and from the Notifier FCPS-24S8 power supply panels within building 1. Building 1 NAC circuits are configured in two modes; Mode 1 (Type IV power supplies) provide (4) individual NAC circuits connected directly to FCPS, Mode 2 (Type I power supplies) provide power to a series of Notifier FCM 1 Control Modules in conjunction with System Sensor Model MDL sync modules. Strobe synchronization in building 1 is provided from (3) individual sync circuits: (1) for the Sub-basement, (1) for 1st and 2nd Floors, and (1) for the 3rd Floor and above floors. All FCPS panels operate from 120 VAC and are equipped with battery back-up.\n\nAdditional FCPS panels (Type II Power Supplies) are utilized for 24Vdc power to door-holder and other ancillary/ auxiliary functions or 4-wire monitor/control devices such as Beam Detectors and Duct Smoke Detectors. Currently there are (6) FCPS panels installed for such devices throughout the main building.\n\nThe ONYX Work Stations located in the Operations Center Room D1090 and the Fire Command Room 136 provide graphical maps of the campus and main building floor plans for event reporting and historical data retrieval purposes for all network points on the system.\n\nIn addition, there is one Notifier PRN-6 printers used to provide a written record of all events associated with the network fire alarm system. The printer is located in the Fire Command Room 136 receives data from the ONYX-works PC, the printer utilizes serial communication.\n\nA Notifier NFN Gateway is provided in the Audio/NCA panel located in the Operations Center Room D1090 to provide connection (via owner provided connection) to owner s server. The NFN Gateway provides a means to access and view the system from a remote computer or laptop.\n\nModifications to the system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system as built or shop drawings will be verified by A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current Joint Commission, Healthcare, and the National Fire Protection Code (NFPA) standards.\n\nModifications to the system in which to add, delete, extend, or relocate; addressable field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer s specifications no exceptions. 2 Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2 Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module) no exceptions. There will be no substitutes.\n\nIn addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of addressable field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC s DAA s or FACP s around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC s (18), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. No exceptions.\nPanel Types and Locations:\nNFS2-3030/DVC/DAA s Building 1 - Room 136 (7 of 10 SLC loops installed)\nBuilding 1 - Room D1013 Elevator Lobby (3 of 10 SLC loops installed)\nNFS2-640/DVC/DAA Buildings: 2, 3, 4, 5, 6, 7, 8, 9, 10, 14, 26, PG, MH, Harwood Center, 39, and 35\nBuilding 32\nBuilding 35\nTemporary Building T18\nTrailers: TR9, and TR32\nTrailer - TR35 Currently connected to the network but has no field devices connected to the panel stand alone system is being utilized\n\nNote: The NFS2-640 s are equipped with only (1) SLC, a second SLC can be added if required.\n\nStandard Cable & Wire Conventions:\n\nSignal Line Circuit (SLC) Cable [ FPLR in conduit ] [ Style 6/7, Class A ]\nSolid Copper 16AWG 2/C Twisted/Unshielded Red Jacket\n\nSpeaker Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\nSolid Copper 16AWG 2/C Twisted/Shielded - Red Jacket/Blue Stripe\nStrobe Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\nSolid Copper 14AWG 2/C Twisted/Unshielded - Red Jacket/Yellow Stripe\n\nNotes:\nAny of the above circuit types which cross over or between identified smoke zones are wired using UL Listed CIC cable listed CIC cable provides 2 hour rating when installed in conduit see original submittals for type provided.\nAdditional wiring information may be obtained from current project documents:\nDoor Holders Yellow Blue (THHN/TFFN) Solid Copper 14 AWG\nNon-resettable power Black/Red (THHN/TFFN) Solid Copper 14 AWG\n\nAdditional wire should match existing and be minimum Solid Copper 18 AWG FPL or as specified by manufacturer s installation guides/documents including; Remote indicator/test switches, Remote Annunciators/microphones, strobe circuit sync lines, RS232/RS485 or other data lines, Fire Fighter Phones/Risers and all other command, control, monitor, ancillary and auxiliary wiring and cables.\nVERY IMPORTANT SOFTWARE / APPLICATIONS\nExtreme care should be taken regarding software applications data and programmer versions/revisions. System equipment was ordered in 2007 and is currently programmed using Veri-fire 5.3 programmer version software. DVC s and DAA s are version 2.0 application/firmware data.\n\nUpgrading of firmware, hardware or programmer can have a cascade effect on other network panels/components. Replacement components should be brought to exact same version/revision as originally installed compatibility issues can have a serious effect on system/network operations.\n\nAudio Libraries Before downloading to DVC s, great care should be taken in ensuring that the audio library (message segments/files) path matches to original programming, failure to do so can result in loss of message sequences.\n\nAll equipment and individual components of the entire Fire Alarm System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO. Vendor must have proven access to original equipment, manufacturer s (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by Notifier. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm System components such as: Batteries, cabling, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, monitors, sensors, wiring, etc.\nFIRE ALARM SYSTEM TEST FREQUENCY:\nAll fire alarm system components shall be inspected and tested as per NFPA regulations.\nIn addition to predetermined initiating device test schedules per quarterly inspection the following category of devices shall be scheduled accordingly:\n\nDEVICE\nACTIVITY\nFREQUENCY\nAudio Visual Devices\nBatteries\nDoor Holder/Release\nMagnetic Locks\nPower Supplies (FCPS)\nPull Stations\nSmoke Detectors\n1st Quarter December\nRED\nAnnual\nAir Handling Units (Shutdown)\nDampers (Smoke)\nDuct Smokes\nMagnetic Locks\nSmoke Detectors\n2nd Quarter March\nBLUE\nAnnual\nBattery Discharge Testing (FACP)\nElevator Recall/Shunt Trip\nPower Supplies\nSmoke Detectors (Electrical Rooms)\n3rd Quarter June\nYELLOW\nAnnual\nAll Audio Messages\nBatteries (AV/DAA)\nFire Fighter Phones\nSmoke Detectors\n4th Quarter September\nGREEN\nAnnual\nMaster Boxes\n1st, 2nd, 3rd, & 4th Quarters\nQuarterly\n\nNote:\nThe above category device schedules are subject to change and are only historical guidelines\n\nThe elevator annual test shall be performed with the assistance of an authorized elevator technician who is responsible for the maintenance and service of the Providence VAMC elevators. The fire alarm contractor shall provide the elevator technicians time and materials costs as part of this contract agreement. Typically this has been a (4) hour test after normal business hours Monday Friday or scheduled for a predetermined Saturday on the weekend.\n\n2. FIRE HYDRANT DESCRIPTION & TEST FRQUENCY\n\nThe Providence VAMC located at 830 Chalkstone Ave. Providence, RI 02908-4799 has a total of (13) fire hydrants located around the campus that requires annual inspection and test. Should a fire hydrant become defective in some way this would be an added cost to cover the repairs. The (13) locations are identified below:\n\nHydrant Location\nNumber\nLocated by B5 on Navy Lane\nLocated between Building 2 & 3 on Navy Lane\nLocated by B4 on Army Road\nLocated in front of Building 1 E Wing (south side) on Armed Forces Boulevard\nLocated by Building 9 & Building 10 on Air Force Drive\nLocated between Building 7 & 8 on Marine Corps Trail\nLocated in front of Building 14 on Marine Corps Trail\nRemoved\nLocated behind Building 1 Ambulatory Care on Marine Corps Trail & Valet Parking\nLocated by T-18 (south side) on Coast Guard Lane by Lot 6\nLocated in front of Building 35 & T-18 (north side) on Coast Guard Lane\nLocated behind Building 1 B Wing by Emergency Room Ambulance Entrance\nLocated behind Building 1 at Regent Avenue Gate Entrance across from Building 12\nParking Garage Upper Entrance\nParking Garage Lower Entrance\n\nAll fire hydrants and main fire pumps shall be flow tested on a Saturday to minimize disruption to VAMC patients, staff and the potential traffic on roadways. The annual inspection shall be predetermined and scheduled on a Saturday in the month of September on an annual basis.\n3. FIRE SUPPRESSION SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor may assign qualified fire suppression technicians to perform maintenance on this system. They must possess current licenses and knowledge of the existing system to perform preventive maintenance as indicated in this Statement of Work.\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Fire Suppression Systems. This requirement is in addition to the specific requirements for qualification on the Kidde Fenwal and Pyro Chem Fire Suppression Systems at the VA Medical Center. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nAdditional Information:\nSemi-annual fire suppression inspections and maintenance requires a two week prior notification so the end users can be properly notified and the work coordinated with stakeholders. Fire suppression inspections are scheduled take place in July and January.\n\nFire suppression inspections and maintenance for the 4th floor Main Kitchen can only be performed after 6:00pm (M-F) due to the proximity of the work to the food preparation areas and the kitchen schedule.\nFire suppression inspections and maintenance for the Basement Canteen Kitchen can be performed after 3:00pm (M-F) due to the proximity of the work to the food preparation areas and the Canteen schedule.\nFire suppression inspections and maintenance for the B-8 hazmat storage sheds can be performed during normal working hours (M-F).\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center Fire Suppression Systems for the State of Rhode Island.\n\nBackground Investigations may be required depending on frequency of access to sensitive areas of the VA Medical Center.\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Suppression Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least (4) years experience performing repair work on the Fire Suppression Systems. Successful bidder shall furnish the names of employees that will be assigned to modify or repair the Fire Suppression Systems at the VA Medical Center. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nIf the contractor is required by contract to disable the Fire Alarm System then the contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of master boxes being disabled and re-enabled for each building if necessary. .\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\nFIRE SUPPRESSION SYSTEM DESCRIPTION\n\nThis service contract specifies that the contractor shall provide all Fire Suppression System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and semi-annual preventive maintenance (PM) on the Providence VA Medical Center Fire Suppression Systems located at; 830 Chalkstone Avenue, Providence, RI 02908-4799. This is to include but not limited to (3) Industrial Fire Suppression Systems located in:\n\nBuilding 1 4th Floor Dietetics Kitchen Range Guard UL-300\nBuilding 1 Basement Canteen Cafeteria Pyro Chem PCL-300\nBuilding 8 Hazardous Waste Shed Pyro Chem PCI-70-ABC\n(Hazardous Waste Shed is located outside in close proximity to Building 8)\n\nThis is to include all Fire Suppression System: cabling, canisters, conduit, control panels, encapsulated connections, enunciators, fusible links, splices, valves, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. The actual inspection and test will start at B8 Warehouse Hazardous Waste Shed at 1 PM Monday Friday then proceed to the Building 1 4th Floor Kitchen and then finally to Building 1 Basement Canteen Cafeteria Kitchen. The afternoon scheduled start time and locations allow for the food service areas to complete normal operations minimizing disruption to patients and staff members.\n\nFIRE SUPPRESSION SYSTEM COMPONENTS\n\nThe Industrial Fire Suppression Systems currently at the VA Medical Center:\n\nBuilding 1 4th Floor Kitchen (8) Hoods\nRange Guard UL-300 Wet System\nBuilding 1 Basement Canteen (1) Hood\nPyro Chem Model PCL-300\nS/N 146056 Wet System\nS/N 61189FH Wet System\n\nBuilding 8 Hazardous Waste Shed (1) Hood\nPyro Chem Model PCI-70-ABC Industrial Fire Suppression System\nS/N M4543 Wet System\nS/N 8578AN Wet System\n\nAll equipment and individual components of the entire Fire Suppression System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission. Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by the manufacturer. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Suppression System components such as: Cabling, canisters, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, fusible links, monitors, sensors, wiring, etc. If new equipment is installed as a result of a repair, the vendor will provide four (4) hours of mutually scheduled training and provide a complete set of drawings and manuals on the proper and safe operation of the equipment.\n\nFIRE SUPPRESSION SYSTEM TEST FREQUENCY:\nDEVICE\nACTIVITY\nFREQUENCY\nRange Guard UL-300\nTest\nSemi-Annual\nPCL - 300\nTest\nSemi-Annual\nPCI 70 - ABC\nTest\nSemi-Annual\n\nNote:\n\nHistorically Inspection & Test Cycles are in the month of June & December annually\n\nFIRE SUPPRESSION SYSTEM COMPONENTS\nItems covered under this contract at no additional charge:\nConduit EMT or Armored cable Type (must be Red in Color)\nCylinder Hydro-static Testing\nEnclosures\nFace Plates\nFuse Links\nHeat Detectors\nJunction Boxes\nLabeling\nNozzles\nPull Stations\nRecharge - Cylinders\nRemote Enunciator Panels\nRemote Indicators & Monitors\nSmoke Detectors & In-Duct Smoke Detectors\nSurge Suppressors & Lightening Arrestors\nSwitches Electrical\nTamper Switches\nTerminal Blocks and all terminal connections\nUnderground Splices\nVisual Alarms\nWire & Cables\nEvery component of the Fire Suppression System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. However some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire suppression systems that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA codes. The reports shall be submitted on current forms published by the NFPA or in similar fashion.\n\n4. SPRINKLER SYSTEM DESCRIPTION\nThis service contract specifies that the contractor shall provide all Sprinkler System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and quarterly preventive maintenance (PM) on the Providence VA Medical Center Sprinkler System located at; 830 Chalkstone Ave. Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 14, 32, 35, 39 and 27 (Main Pump Room). This is extended to all permanent or temporary trailers and accessory buildings that may exist over the course of this contract. This is to include all Sprinkler System components but not limited to: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, splices, sprinkler heads, tamper valves, quencher system and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. This full service contract will also include the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm system and sprinkler system.\n\nThis service contract outlines the inspection and testing of all fixed fire protection equipment in accordance with National Fire Codes, all pertinent Federal Life Safety / Fire Safety Codes and Regulations (NFPA 25, 72, and 101). Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm and Sprinkler System components such as: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, quencher system, splices, sprinkler heads, tamper valves, and wiring connections. Vendor will provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment.\nSPRINKLER SYSTEM REQUIREMENTS\n\nContractor may assign qualified licensed Electricians, Fire Alarm or Sprinkler Alarm technicians to perform maintenance on this system, provided that they have sufficient knowledge of the existing system to accomplish the required maintenance and conform to requirements indicated below.\n\nAny contractor employees assigned to perform modifications or repairs on any component of the Fire Alarm and Sprinkler System must have the appropriate licenses and qualifications and present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least two years experience performing repair work on the Sprinkler System. Successful bidder shall furnish the names of employees that will be assigned to modify, repair, or test the Sprinkler System in any way by providing number of years experience on the systems or their equivalent and provide names/addresses of the locations where the employee performed the repair work on these systems. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from medical center personnel and shall provide the Providence Fire Department notification of all master boxes being disabled and re-enabled for each building. All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\nSPRINKLER SYSTEM COMPONENTS\n\nThe Sprinkler System items covered under this contract include but are not limited to all:\nCompressors\nConduit\nCouplings\nDrain Valves\nDry Valve Systems\nFire Department Connections & Covers\nFlow Switches\nGauges\nHardware\nInspector Test Valves\nMotors\nOS&Y Valves\nPipe\nPost Indicator Valves (PIVs) Minus Excavation\nPipes\nSeals\nSprinkler Heads Up to 75 Heads\nTamper Switches\nWater Flow Detectors\nWiring\n\nEvery component of the Sprinkler System, regardless of its location in or around buildings, interior or exterior, above ground, date of installation or manufacturing brand, is included in this contract. The testing frequency and method shall be as required by NFPA 25 and the requirements of Veteran Affairs. The reports shall be submitted on current forms published by the NFPA.\nSPRINKLER SYSTEM PREVENTIVE MAINTENANCE SCHEDULE\n\n1st Quarter October\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\nCampus Fire Hydrant and Fire Pump Annual Flow Testing\n\n2nd Quarter December\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\n\n3rd Quarter April\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\n\n4th Quarter July\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\n\nPIV s All PIV s will be tested on a quarterly basis Open PIV then test outbuilding flow switches\nCanteen Gaylord QU-2 Quencher System\n\nAll buildings are located at 830 Chalkstone Ave, Providence, RI. 02908-4799\n\nDRY SYSTEMS DRY VALVES, ACCELERATORS, EXHAUSTERS\n\nLocations: Building 1 (Loading Dock Simplex Dry Valve) Building 8 & Building 9 (Basement) Building 1 Clean Core\n\n1) Test alarms and perform a water flow test through the drain connection when facilities and conditions permit as per manufacturer specifications and procedures.\n\n2) Check air pressure, automatic drip connections, latching arrangements, priming water level, and seals when provided. Check the general condition of the dry pipe valves, accelerators or exhausters, and their environment, including dry pipe valve rooms or enclosures.\n\n3) Trip test dry pipe valves, together with accelerators and exhausters, if provided.\n\n4) Place the system and the dry pipe valve to the normal operating condition.\n\n5) Open condensation drains on drum drip connections and drain all low points during all quarterly inspections.\n\nWET SYSTEMS ALARM VALVES\n\n1) Test alarms by opening the Inspector s Test Valves connected to the Sprinkler System and / or the by-pass test connection, in conjunction with making a water-flow test when facilities and conditions permit.\n2) Test all water motor gongs annually\n3) Check Cold Weather Valves and exposed pipe for normal operation during all quarterly inspections.\n4) A (5) year internal inspection of alarm valves will be required under this contract in FY-2016. All labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered under this contract. Next internal inspection will occur in FY-2021.\n5) Semi-annual test and inspection of Canteen Gaylord system, including all labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered by under this contract.\n\nANNUAL FIRE PUMP FLOW TEST Annually Performed on a Saturday in September\n\nTest the main Fire Pump in Building 27 (Pump House) and the fire pump in the basement mechanical room in Building 1, E-wing in accordance with NFPA 20.\nMust provide formal documentation of test results to Providence VA Medical Center.\n\nANNUAL FLOW TESTING OF ALL FIRE HYDRANTS\n\nTest each fire hydrant for flow rates and record on data sheet.\n\nWater flow test shall include recording alarm retard time for each water flow alarm tested.\n\nStatic pressure has to be taken after residual recordings.\n\nMust provide formal documentation of test results to Providence VA Medical Center.\n\nSPRINKLER DRAIN TESTS\n\n1) The sprinkler drain (water flow) has to be performed at each sprinkler zone valve, documentation to include static and residual pressure observations. Ensure each inspector test valve has a legible Inspector Test sign posted and attached to valve mechanism.\n\nFIRE DEPARTMENT CONNECTIONS\n\nInspect all Fire Department connections to the building. Replace caps if needed.\n\nCONTROL VALVES NFPA 26\n\nValve stems should be oiled or greased at least once a year. At this time completely close and reopen the valve to test its operation and distribute the lubricant.\n\nREQUIREMENTS FOR ALL LUBRICANTS USED AT THE VAMC\n\n1) An MSDS sheet shall be provided on an annual basis for lubricants used on the entire sprinkler and water supply system.\n\n5. DELIVERY\n\nTerm of Contract:\n\nThe term of this contract for Providence VAMC is (1) year from date of issue with (4) option years.\n\nProvision of Maintenance Services:\nAll routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned COTR. A minimum of 48 hours will be required to coordinate a scheduled Fire Alarm or Fire Protection System shutdown. This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would endanger life/safety measures. All fire alarm & fire protection system(s) testing shall conform to all pertinent codes and regulations of the National Fire Protection Association (NFPA) as was previously stated in the References section of this Statement of Work. In addition, report formats shall conform to NFPA & The Joint Commission guidelines.\n\nHours of Coverage:\n\nThis Statement of Work Contract covers services to the VA Medical Center Fire Alarm and Fire Protection Systems as specified: 24 hours per day, 7 days per week, and 365 days per year\n\nResponse Time:\n\nThe contractor shall provide phone call-back by a qualified technician within (1) hour of a service request and on-site response by a qualified technician within (2) hours of original request for Emergency Service or Scheduled Service at a later time specified by the COTR or Safety & Occupational Health Manager. The contractor place of business shall be a maximum of (40) miles away from the Providence VA Medical Center to meet emergency situation service calls no exceptions. The contractor at all times must provide knowledgeable factory trained technicians that can respond to the Providence VA Medical Center Campus facilities who are familiar with all the fire alarm systems and their respective locations. The technicians must be able to respond without VA staff intervention as to providing access to a specific location. The Fire Command Center in Building 1 Room 136 has a set of fire alarm keys and elevator keys to provide access and operation to multiple systems.\n\nPreventive Maintenance:\n\nPreventive maintenance shall follow the manufacturer s specifications on all system components to include but not limited to: adjustment, battery replacement, calibration, cleaning, electrical connections, electrical safety testing, lubrication, testing and replacement of faulty system components. If components covered under this contract at no cost to the VA Medical Center are discovered as faulty or in need of replacement or repair while PM testing is being performed, the contractor shall provide and repair all components and parts to bring the system back to a normal condition. Smoke detectors will be removed and disassembled for cleaning as is indicated by manufacturer s specifications and NFPA requirements. All batteries shall be identified with labels indicating date of installation. All batteries being replaced shall be removed from the VA Medical Center and disposed of properly for certification purposes. The equipment will be returned to the operating condition specified by the manufacturer. Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COTR. These (PM) inspection and tests will be performed at quarterly intervals.\n\nGuaranteed Uptime:\n\nA guaranteed uptime if 95% shall be maintained during hours of coverage to date:\n\nUptime % = Productive Time - Downtime x 100\nProductive Time\n\nProductive time is planned time of use of equipment.\nDowntime begins at time of first service call until equipment is returned to proper operating conditions.\nProvide quarterly reports showing the number of hours that the system is shut down.\nIf determined components and services not covered or excluded by contract:\n\nNo additional work or installation of components will be performed without authorization from the Contracting Officer or Contracting Officer s COTR. This will also include that an approved Scope of Work Proposal and estimated cost Purchase Order be in place prior to any additional work or services with the exception of emergency requests. Emergency requests would be identified as a threat to life safety or the prevention of damage to the VA Medical Center. In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Components that are not covered by this contract (if specified) will be purchased by the VA Medical Center. The contractor under the terms of this contract shall accomplish the full installation and complete testing of these components. The intent of this full service contract is to provide all necessary components to maintain a complete operational fire alarm and fire protection system(s) to local code requirements according to NFPA code of regulations.\n\nEvery component of the Fire Alarm & Fire Protection System(s), regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. However, some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire alarm and fire protection system(s) that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA 72 Chapter 7, Joint Commission, EC Standard 2.7 and as indicated on the last page of this Statement of Work. The reports shall be submitted on current forms published by the NFPA.\n\nItems not covered under this contract that will require additional cost on a time and material basis:\n\nConnection to Providence Fire Department Campus Loop 57 and Municipal Loop Connection\nFire Dampers (Electrical & Mechanical)\nPIV Post Indicator Valves (Tamper switches are covered)\nFire Hydrants\n\n6. PROGRESS AND COMPLIANCE\n\nContractor is required to notify the COTR prior to their arrival and departure of the VA Medical Center. This is to include signing in and out upon arrival and departure with FMS personnel during normal working hours 7:00 AM to 5:00 PM. Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property. A contractor shall be issued an Engineering Key to access all fire alarm device locations for uninterruptable service and testing. After hours, contractor will be required to sign in and out with the VAMC Police.\n\nUpon completion of any visit, the contractor shall provide a legible written field service report to the COTR indicating the minimum information:\n\nDate of service\nName of Technician\nHours of work completed by indicating start and finish times\nLocation of work performed (Building 1 - 2nd Floor, etc.)\nStatus of Fire Alarm System upon arrival\nService performed; (adjusting, cleaning, installing, modifying, replacing, testing, etc.)\nStatus of Fire Alarm System after performing service\nList Parts installed, removed, or replaced\nList any and all discrepancies by highlighting them on the report\n\nIn addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and COTR.\n\nNOTES AND OTHER INFORMATION\n\nFire Alarm, Fire Hydrant, Fire Suppression & Sprinkler System Shutdown Procedure:\n\nThe contractor shall be solely responsible for coordinating and performing all necessary Fire Alarm System shutdowns and turning the entire system back on to normal operation. This is to be performed independent of assistance from VA Medical Center staff personnel. Notification in writing or verbal to the COTR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Fire Alarm System shutdown. This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities. The fire protection Sprinkler System should never be down or system drained while any Hot Work is being performed or the Fire Alarm System is down for maintenance or service. The contractor is responsible for notifying:\n\nCOTR (Contracting Officers Technical Representative)\nEngineering\nOperators\nProvidence Fire Department\nVA Police\n\nNotification will be done before any Fire Alarm System shutdown and after the entire system has been restored to its normal operation as was intended by design.\n\nAt no time shall the Fire Alarm Room be unattended while the Fire Alarm System is down and /or the Electronic Master Box is disabled\n\nFire Alarm system shutdowns for routine maintenance may only be done between 7:00 AM and 5:00 PM which are designated as normal working hours at the Providence VA Medical Center. Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur.\n\nIn such case the contractor will establish ILSM (Interim Life Safety Measures) and fill out the appropriate ILSM form that must be completely approved by the COTR and Safety & Occupational Health Manager. Any Fire Alarm System shut down that will exceed 4 hours must be authorized by the COTR or Safety & Occupational Health Manager through an ILSM notification process.\n\nThe Providence VA Medical Center will provide a current points list for establishing all fire alarm device locations and quantities to include programmed sequence of operation upon request.\n\n8. QUARTERLY TEST REPORTS\nAll quarterly test reports shall meet the latest NFPA & The Joint Commission formats and guidelines. The contractor shall maintain and provide electronic test schedules for all components. Reports will be completed and submitted to the VA COR not later than 14 days after the completion of the quarterly testing, semi-annual fire suppression inspections, or annual fire pump/fire hydrant flow testing. All fire alarm, sprinkler, and fire suppression test/inspection reports will contain the NFPA reference for the item tested and the Joint Commission EC reference. (Examples of this requirement will be provided upon request).\n\n9. SYSTEM DATA BACKUP & RECOVERY\nAll Notifier / Simplex FACP s, DAA s, DVC s & ONYX Works shall be maintained by the contractor for data maintenance, storage and recovery. All systems shall be backed up at the end of the quarterly inspection or as needed due to modifications to the existing network-based system. An external hard drive and contractor s laptop shall be used to perform required tasks. The intent is that the contractor is completely responsible to maintain, store and recover any and all data as part of this full-service contract.","html":"This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation. \n\nIf a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. \n\nThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621   Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2). \n\nThis Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. \n\nSubmission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. \n\nInterested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. \n\n \nAttachment 1\nSources Sought Worksheet\n\nQUALIFICATION INFORMATION:\n\nCompany / Institute Name: _______________________________________________________\nAddress: ______________________________________________________________________\nPhone Number: ________________________________________________________________\nPoint of Contact: _______________________________________________________________\nE-mail Address: ________________________________________________________________\nUnique Entity Identifier (UEI) #: ___________________________________________________\nCAGE Code: __________________________________________________________________\nSAM Registered: (Y / N)\nOther available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\nSOCIO-ECONOMIC STATUS:\nVIP Verified SDVOSB: (Y / N)   \nVIP Verified VOSB: (Y / N)\n8(a): (Y / N)\nHUBZone: (Y / N)\nEconomically Disadvantaged Women-Owned Small Business: (Y / N)\nWomen-Owned Small Business: (Y / N)\nSmall Business: (Y / N)\n\nNOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/.\n\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.\n\nCAPABILITY STATEMENT:\n\nProvide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\n \nAttachment 2\n\nSTATEMENT OF WORK\n\nProvidence Fire Alarm & Fire Protection System Maintenance\n\nINTRODUCTION / GENERAL SCOPE OF WORK\n\nThis service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI  02908-4799.  This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building.  This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system. \n\n1.   FIRE ALARM SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor shall assign factory trained  qualified and certified  Notifier/ONYX Works fire alarm technicians with (5) years  experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision   Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign  qualified and certified  technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions.   \n\n\n\n\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island.\n\nBackground Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities.\n\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications.  They must also present themselves in a professional manner while on the VA Medical Center property.  Contractor must furnish no less than (3) names of personnel who will perform repair work.  If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal.  All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (3) technicians with portable two-way radio   communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building.  All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\nFIRE ALARM SYSTEM DESCRIPTION\n\nThe Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops. \n\nAll networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F). \n\nThe Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to connect each FACP and audio DVC. The Notifier NCM-F Network Communications Module in each FACP provides the network-base fiber (Style 7) loop connection to all the panels. The Notifier NCA-2 is provided at the Operations Center Room D1090 as the primary network command and control point of operation. \n\n\nThe DET-6B telegraph transmitters (electronic masterbox) are provided in the Fire Command Room 136 for transmission of general fire alarm signals to the Providence Fire Department for all campus networked FACP s through a municipal cable that leaves the main building of the VA Medical Center underground and connects to the Providence Fire Department City Loop circuit located via street light pole by the Regent Street entrance to the VA Medical Center.\n\n\nBuilding 1 audio is provided from (1) DVC-EMF located in the Operations Center Room D1090 and provides digital messages to (38) DAA-5025F audio amplifiers distributed within Building 1. Each DAA provides (4) each (Style Y) speaker circuits. Each identified  smoke zone  is provided with a separate  voice  circuit with its own dedicated amplifier. \n\nThe Main Lobby entrance and the Ambulatory Care entrance is provided with a Notifier LCD   160 Remote Annunciator Panel (RAP), driven from the NCA   2 in the Operations Center Room D1090. A third LCD   160 is located in the Emergency Room D1176 reception desk area for 24 hour network monitoring. \n\n The Notifier DVC Digital Voice Command is the heart of the integrated full-featured audio command center. The DVC is located in the Operations Center Room D1090 and provides the digital audio processor to generate audio messages and route them to the respective Notifier Digital Audio Amplifiers DAA-5025F (via Style 6/7 multi-mode fiber) and distributed System Sensor Wall Mounted Speakers. DVC s are powered by 24 Vdc from the local FACP power supplies. DAA s are powered from 120 VAC and are equipped with Battery Back-up.\n\nCombination speaker-strobes and Strobe-only devices are powered and synchronized from  bell  circuits of the NFS2-640 FACP s in the outlying buildings and from the Notifier FCPS-24S8 power supply panels within building 1. Building 1 NAC circuits are configured in two modes; Mode 1 (Type IV power supplies) provide (4) individual NAC circuits connected directly to FCPS, Mode 2 (Type I power supplies) provide power to a series of Notifier FCM   1 Control Modules in conjunction with System Sensor Model MDL sync modules. Strobe synchronization in building 1 is provided from (3) individual sync circuits: (1) for the Sub-basement, (1) for 1st and 2nd Floors, and (1) for the 3rd Floor and above floors. All FCPS panels operate from 120 VAC and are equipped with battery back-up.   \n\nAdditional FCPS panels (Type II Power Supplies) are utilized for 24Vdc power to door-holder and other ancillary/ auxiliary functions or 4-wire monitor/control devices such as Beam Detectors and Duct Smoke Detectors. Currently there are (6) FCPS panels installed for such devices throughout the main building.\n\nThe ONYX Work Stations located in the Operations Center Room D1090 and the Fire Command Room 136 provide graphical maps of the campus and main building floor plans for event reporting and historical data retrieval purposes for all network points on the system. \n\nIn addition, there is one Notifier PRN-6 printers used to provide a written record of all events associated with the network fire alarm system. The printer is located in the Fire Command Room 136 receives data from the ONYX-works PC, the printer utilizes serial communication. \n\nA Notifier NFN Gateway is provided in the Audio/NCA panel located in the Operations Center Room D1090 to provide connection (via owner provided connection) to owner s server. The NFN Gateway provides a means to access and view the system from a remote computer or laptop. \n \nModifications to the system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system  as built  or  shop drawings  will be verified by A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current Joint Commission, Healthcare, and the National Fire Protection Code (NFPA) standards. \n\nModifications to the system in which to add, delete, extend, or relocate; addressable field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer s specifications   no exceptions. 2 Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2 Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module)   no exceptions. There will be no substitutes. \n\nIn addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of addressable field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC s   DAA s or FACP s around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC s (18), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. No exceptions.  \nPanel Types and Locations:\nNFS2-3030/DVC/DAA s Building 1 - Room 136 (7 of 10 SLC loops installed)\nBuilding 1 - Room D1013 Elevator Lobby (3 of 10 SLC loops installed)\nNFS2-640/DVC/DAA  Buildings: 2, 3, 4, 5, 6, 7, 8, 9, 10, 14, 26, PG, MH, Harwood Center, 39, and 35\n     Building 32 \n      Building 35 \n     Temporary Building   T18\nTrailers:    TR9, and TR32\nTrailer - TR35   Currently connected to the network but has no field devices connected to the panel   stand alone system is being utilized \n\nNote: The NFS2-640 s are equipped with only (1) SLC, a second SLC can be added if required.   \n \nStandard Cable & Wire Conventions:\n\nSignal Line Circuit (SLC) Cable [ FPLR in conduit ] [ Style 6/7, Class A ]\nSolid Copper 16AWG   2/C Twisted/Unshielded   Red Jacket\n\nSpeaker Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\nSolid Copper 16AWG   2/C Twisted/Shielded - Red Jacket/Blue Stripe\nStrobe Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ]\n Solid Copper 14AWG   2/C Twisted/Unshielded - Red Jacket/Yellow Stripe \n\nNotes:\nAny of the above circuit types which cross over or between identified smoke zones are wired using UL Listed CIC cable   listed CIC cable provides 2 hour rating when installed in conduit   see original submittals for type provided.\nAdditional wiring information may be obtained from current project documents:\nDoor Holders   Yellow Blue (THHN/TFFN) Solid Copper 14 AWG\nNon-resettable power   Black/Red (THHN/TFFN) Solid Copper 14 AWG\n\nAdditional wire should match existing and be minimum Solid Copper 18 AWG FPL or as specified by manufacturer s installation guides/documents including; Remote indicator/test switches, Remote Annunciators/microphones, strobe circuit sync lines, RS232/RS485 or other data lines, Fire Fighter Phones/Risers and all other command, control, monitor, ancillary and auxiliary wiring and cables.\nVERY IMPORTANT   SOFTWARE / APPLICATIONS\nExtreme care should be taken regarding software applications data and programmer versions/revisions. System equipment was ordered in 2007 and is currently programmed using Veri-fire 5.3 programmer version software. DVC s and DAA s are version 2.0 application/firmware data.\n\nUpgrading of firmware, hardware or programmer can have a cascade effect on other network panels/components. Replacement components should be brought to exact same version/revision as originally installed   compatibility issues can have a serious effect on system/network operations.\n\nAudio Libraries   Before downloading to DVC s, great care should be taken in ensuring that the audio library (message segments/files) path matches to original programming, failure to do so can result in loss of message sequences.\n\nAll equipment and individual components of the entire Fire Alarm System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO.  Vendor must have proven access to original equipment, manufacturer s (OEM) parts manuals and schematics to perform the service.  Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by Notifier.  All defective components replaced become the property of the vendor and disposal is their total responsibility.  This is to include all Fire Alarm System components such as: Batteries, cabling, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, monitors, sensors, wiring, etc.\nFIRE ALARM SYSTEM TEST FREQUENCY:\nAll fire alarm system components shall be inspected and tested as per NFPA regulations.\nIn addition to predetermined initiating device test schedules per quarterly inspection the following category of devices shall be scheduled accordingly:\n\nDEVICE\nACTIVITY\nFREQUENCY\nAudio Visual Devices\nBatteries\nDoor Holder/Release\nMagnetic Locks\nPower Supplies (FCPS)\nPull Stations\nSmoke Detectors\n1st Quarter   December\nRED\nAnnual\nAir Handling Units (Shutdown)\nDampers (Smoke)\nDuct Smokes\nMagnetic Locks\nSmoke Detectors\n2nd Quarter   March\nBLUE\nAnnual\nBattery Discharge Testing (FACP)\nElevator Recall/Shunt Trip\nPower Supplies\nSmoke Detectors (Electrical Rooms)\n3rd Quarter   June\nYELLOW\nAnnual\nAll Audio Messages\nBatteries (AV/DAA) \nFire Fighter Phones\nSmoke Detectors\n4th Quarter   September\nGREEN\nAnnual\nMaster Boxes\n1st, 2nd, 3rd, & 4th Quarters\nQuarterly\n\nNote: \nThe above category device schedules are subject to change and are only historical guidelines\n\nThe elevator annual test shall be performed with the assistance of an authorized elevator technician who is responsible for the maintenance and service of the Providence VAMC elevators. The fire alarm contractor shall provide the elevator technicians time and materials costs as part of this contract agreement. Typically this has been a (4) hour test after normal business hours Monday  Friday or scheduled for a predetermined Saturday on the weekend.\n\n\n2. FIRE HYDRANT DESCRIPTION & TEST FRQUENCY\n  \nThe Providence VAMC located at 830 Chalkstone Ave. Providence, RI 02908-4799 has a total of (13) fire hydrants located around the campus that requires annual inspection and test. Should a fire hydrant become defective in some way this would be an added cost to cover the repairs. The (13) locations are identified below:\n\nHydrant  Location\nNumber\nLocated by B5 on Navy Lane\nLocated between Building 2 & 3 on Navy Lane\nLocated by B4 on Army Road\nLocated in front of Building 1 E Wing (south side) on Armed Forces Boulevard\nLocated by Building 9 & Building 10 on Air Force Drive\nLocated between Building 7 & 8 on Marine Corps Trail\nLocated in front of Building 14 on Marine Corps Trail\nRemoved\nLocated behind Building 1 Ambulatory Care on Marine Corps Trail & Valet Parking\nLocated by T-18 (south side) on Coast Guard Lane by Lot 6\nLocated in front of Building 35 & T-18 (north side) on Coast Guard Lane\nLocated behind Building 1 B Wing by Emergency Room Ambulance Entrance\nLocated behind Building 1 at Regent Avenue Gate Entrance across from Building 12\nParking Garage Upper Entrance\nParking Garage Lower Entrance\n\nAll fire hydrants and main fire pumps shall be flow tested on a Saturday to minimize disruption to VAMC patients, staff and the potential traffic on roadways. The annual inspection shall be predetermined and scheduled on a Saturday in the month of September on an annual basis.\n3. FIRE SUPPRESSION SYSTEM REQUIREMENTS\n\nQualification of Maintenance Personnel:\nContractor may assign qualified fire suppression technicians to perform maintenance on this system.  They must possess current licenses and knowledge of the existing system to perform preventive maintenance as indicated in this Statement of Work.\n\nQualification of Vendor:\n\nThe bidder shall have had five (5) years successful experience in maintaining Fire Suppression Systems.  This requirement is in addition to the specific requirements for qualification on the Kidde Fenwal and Pyro Chem Fire Suppression Systems at the VA Medical Center. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing:\n\nAdditional Information:\nSemi-annual fire suppression inspections and maintenance requires a two week prior notification so the end users can be properly notified and the work coordinated with stakeholders. Fire suppression inspections are scheduled take place in July and January.\n\n Fire suppression inspections and maintenance for the 4th floor Main Kitchen can only be performed after 6:00pm (M-F) due to the proximity of the work to the food preparation areas and the kitchen schedule. \n Fire suppression inspections and maintenance for the Basement Canteen Kitchen can be performed after 3:00pm (M-F) due to the proximity of the work to the food preparation areas and the Canteen schedule.\nFire suppression inspections and maintenance for the B-8 hazmat storage sheds can be performed during normal working hours (M-F).\n\nA list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel\n\nNames and addresses of other clients and/or Government agencies\n\nAll personnel must hold a current license to install and work on the Providence VA Medical Center Fire Suppression Systems for the State of Rhode Island.\n\nBackground Investigations may be required depending on frequency of access to sensitive areas of the VA Medical Center.\n\n\nAny contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Suppression Systems must have the appropriate documentation, licenses, tools and qualifications.  They must also present themselves in a professional manner while on the VA Medical Center property.  All employees assigned to this work must have at least (4) years  experience performing repair work on the Fire Suppression Systems.  Successful bidder shall furnish the names of employees that will be assigned to modify or repair the Fire Suppression Systems at the VA Medical Center.  Contractor must furnish no less than two names of personnel who will perform repair work.  If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal.  All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nIf the contractor is required by contract to disable the Fire Alarm System then the contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications.  The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of master boxes being disabled and re-enabled for each building if necessary.  .\n\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\n\nFIRE SUPPRESSION SYSTEM DESCRIPTION\n\nThis service contract specifies that the contractor shall provide all Fire Suppression System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and semi-annual preventive maintenance (PM) on the Providence VA Medical Center Fire Suppression Systems located at; 830 Chalkstone Avenue, Providence, RI  02908-4799. This is to include but not limited to (3) Industrial Fire Suppression Systems located in:\n\nBuilding 1   4th Floor Dietetics Kitchen   Range Guard UL-300 \nBuilding 1   Basement Canteen Cafeteria   Pyro Chem   PCL-300 \nBuilding 8   Hazardous Waste Shed   Pyro Chem   PCI-70-ABC \n(Hazardous Waste Shed is located outside in close proximity to Building 8)\n\nThis is to include all Fire Suppression System: cabling, canisters, conduit, control panels, encapsulated connections, enunciators, fusible links, splices, valves, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. The actual inspection and test will start at B8 Warehouse Hazardous Waste Shed at 1 PM Monday   Friday then proceed to the Building 1 4th Floor Kitchen and then finally to Building 1 Basement Canteen Cafeteria Kitchen. The afternoon scheduled start time and locations allow for the food service areas to complete normal operations minimizing disruption to patients and staff members.\n\n   \nFIRE SUPPRESSION SYSTEM COMPONENTS\n\nThe Industrial Fire Suppression Systems currently at the VA Medical Center:\n\nBuilding 1 4th Floor  Kitchen  (8) Hoods\nRange Guard UL-300 Wet System          \nBuilding 1 Basement Canteen   (1) Hood\nPyro Chem Model PCL-300\nS/N 146056 Wet System\nS/N 61189FH Wet System\n\nBuilding 8 Hazardous Waste Shed (1) Hood\nPyro Chem Model PCI-70-ABC Industrial Fire Suppression System\nS/N M4543 Wet System  \nS/N 8578AN Wet System\n\nAll equipment and individual components of the entire Fire Suppression System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission.  Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service.  Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by the manufacturer.  All defective components replaced become the property of the vendor and disposal is their total responsibility.  This is to include all Fire Suppression System components such as: Cabling, canisters, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, fusible links, monitors, sensors, wiring, etc. If new equipment is installed as a result of a repair, the vendor will provide four (4) hours of mutually scheduled training and provide a complete set of drawings and manuals on the proper and safe operation of the equipment.\n\n\n\nFIRE SUPPRESSION SYSTEM TEST FREQUENCY:\nDEVICE\nACTIVITY\nFREQUENCY\nRange Guard UL-300\nTest\nSemi-Annual\nPCL - 300\nTest\nSemi-Annual\nPCI   70 - ABC\nTest\nSemi-Annual\n\n\n\n\nNote:\n\nHistorically Inspection & Test Cycles are in the month of June & December annually\n\n\nFIRE SUPPRESSION SYSTEM COMPONENTS\nItems covered under this contract at no additional charge:  \nConduit   EMT or Armored cable Type (must be Red in Color)\nCylinder   Hydro-static Testing\nEnclosures\nFace Plates\nFuse Links\nHeat Detectors\nJunction Boxes\nLabeling\nNozzles\nPull Stations\nRecharge - Cylinders\nRemote Enunciator Panels\nRemote Indicators & Monitors\nSmoke Detectors & In-Duct Smoke Detectors\nSurge Suppressors & Lightening Arrestors\nSwitches   Electrical\nTamper Switches\nTerminal Blocks and all terminal connections\nUnderground Splices\nVisual Alarms\nWire & Cables\nEvery component of the Fire Suppression System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract.  However some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire suppression systems that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA codes.  The reports shall be submitted on current forms published by the NFPA or in similar fashion.\n\n4. SPRINKLER SYSTEM DESCRIPTION\n  This service contract specifies that the contractor shall provide all Sprinkler System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and quarterly preventive maintenance (PM) on the Providence VA Medical Center Sprinkler System located at; 830 Chalkstone Ave. Providence, RI  02908-4799.  This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 14, 32, 35, 39 and 27 (Main Pump Room).  This is extended to all permanent or temporary trailers and accessory buildings that may exist over the course of this contract.  This is to include all Sprinkler System components but not limited to: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, splices, sprinkler heads, tamper valves, quencher system and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property.  This full service contract will also include the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm system and sprinkler system. \n\nThis service contract outlines the inspection and testing of all fixed fire protection equipment in accordance with National Fire Codes, all pertinent Federal Life Safety / Fire Safety Codes and Regulations (NFPA 25, 72, and 101).  Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service.  Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals.  All defective components replaced become the property of the vendor and disposal is their total responsibility.  This is to include all Fire Alarm and Sprinkler System components such as: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, quencher system, splices, sprinkler heads, tamper valves, and wiring connections.  Vendor will provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment. \nSPRINKLER SYSTEM REQUIREMENTS\n\nContractor may assign qualified licensed Electricians, Fire Alarm or Sprinkler Alarm technicians to perform maintenance on this system, provided that they have sufficient knowledge of the existing system to accomplish the required maintenance and conform to requirements indicated below.\n\n\nAny contractor employees assigned to perform modifications or repairs on any component of the Fire Alarm and Sprinkler System must have the appropriate licenses and qualifications and present themselves in a professional manner while on the VA Medical Center property.  All employees assigned to this work must have at least two years  experience performing repair work on the Sprinkler System.  Successful bidder shall furnish the names of employees that will be assigned to modify, repair, or test the Sprinkler System in any way by providing number of years  experience on the systems or their equivalent and provide names/addresses of the locations where the employee performed the repair work on these systems.  Contractor must furnish no less than two names of personnel who will perform repair work.  If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal.  All  contractor replacement personnel  assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications.\n\nThe contractor s inspection team shall consist of at least (2) technicians with portable two-way radio   communications.  The inspection team shall be able to conduct all inspections independent of assistance from medical center personnel and shall provide the Providence Fire Department notification of all master boxes being disabled and re-enabled for each building.  All inspections shall be scheduled in advance for proper notification.\n\nFailure to meet these minimum requirements will be cause for termination of contract.\n\n\n\n\n\n\n\nSPRINKLER SYSTEM COMPONENTS\n\nThe Sprinkler System items covered under this contract include but are not limited to all:\nCompressors\nConduit\nCouplings\nDrain Valves\nDry Valve Systems\nFire Department Connections & Covers\nFlow Switches\nGauges\nHardware\nInspector Test Valves\nMotors\nOS&Y Valves\nPipe\nPost Indicator Valves (PIVs)   Minus Excavation\nPipes\nSeals\nSprinkler Heads   Up to 75 Heads\nTamper Switches\nWater Flow Detectors\nWiring\n\nEvery component of the Sprinkler System, regardless of its location in or around buildings, interior or exterior, above ground, date of installation or manufacturing brand, is included in this contract.  The testing frequency and method shall be as required by NFPA 25 and the requirements of Veteran Affairs. The reports shall be submitted on current forms published by the NFPA.           \nSPRINKLER SYSTEM PREVENTIVE MAINTENANCE SCHEDULE\n\n1st Quarter  October\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\nCampus Fire Hydrant and Fire Pump Annual Flow Testing\n\n2nd  Quarter  December \n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\n\n\n3rd   Quarter  April \n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\n\n4th    Quarter  July\n\nBld. 1 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 2 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 3 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 4 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 5 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 6 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 7 All sprinkler system tamper & flow switches and other components per NFPA \nBld. 8 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\n\nBld. 9 Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA\nBld. 10 All sprinkler system tamper & flow switches and other components per NFPA (Late 2026 or 2027)\n\nBld. 14 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 27 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 32 All sprinkler system tamper & flow switches and other components per NFPA\nBld. 35 All sprinkler system tamper & flow switches and other components per NFPA\nParking Garage All sprinkler system tamper & flow switches and other components per NFPA\nB-39 Mental Health Building All sprinkler system tamper & flow switches and other components per NFPA\nHarwood Center - All sprinkler system tamper & flow switches and other components per NFPA\nNew Bedford CBOC - All sprinkler system tamper & flow switches and other components per NFPA\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\n\nPIV s   All PIV s will be tested on a quarterly basis   Open PIV then test outbuilding flow switches\nCanteen   Gaylord QU-2 Quencher System\n\n\nAll buildings are located at 830 Chalkstone Ave, Providence, RI. 02908-4799\n\nDRY SYSTEMS   DRY VALVES, ACCELERATORS, EXHAUSTERS\n\nLocations: Building 1 (Loading Dock   Simplex Dry Valve) Building 8 & Building 9 (Basement) Building 1 Clean Core\n  \n1) Test alarms and perform a water flow test through the drain connection when facilities and conditions permit as per manufacturer specifications and procedures. \n\n2) Check air pressure, automatic drip connections, latching arrangements, priming water level, and seals when provided.  Check the general condition of the dry pipe valves, accelerators or exhausters, and their environment, including dry pipe valve rooms or enclosures.\n\n3) Trip test dry pipe valves, together with accelerators and exhausters, if provided.\n\n4) Place the system and the dry pipe valve to the normal operating condition.\n\n5) Open condensation drains on drum drip connections and  drain  all low points during all quarterly inspections. \n\n\nWET SYSTEMS   ALARM VALVES\n\n1) Test alarms by opening the  Inspector s Test Valves  connected to the Sprinkler System and / or the by-pass test connection, in conjunction with making a water-flow test when facilities and conditions permit.\n2) Test all water motor gongs annually\n3) Check  Cold Weather Valves  and exposed pipe for normal operation during all quarterly inspections.\n4) A (5) year internal inspection of alarm valves will be required under this contract in FY-2016. All labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered under this contract. Next internal inspection will occur in FY-2021.\n5) Semi-annual test and inspection of Canteen Gaylord system, including all labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered by under this contract.\n\n  ANNUAL FIRE PUMP FLOW TEST   Annually   Performed on a Saturday in September\n\nTest the main Fire Pump in Building 27 (Pump House) and the fire pump in the basement mechanical room in Building 1, E-wing in accordance with NFPA 20.\nMust provide formal documentation of test results to Providence VA Medical Center.\n\n  ANNUAL FLOW TESTING OF ALL FIRE HYDRANTS\n\nTest each fire hydrant for flow rates and record on data sheet.\n\nWater flow test shall include recording alarm retard time for each water flow alarm tested.\n\nStatic pressure has to be taken after residual recordings.\n\nMust provide formal documentation of test results to Providence VA Medical Center.\n\n SPRINKLER DRAIN TESTS\n\n1)  The sprinkler drain (water flow) has to be performed at each sprinkler zone valve, documentation to include static and residual pressure observations.  Ensure each inspector test valve has a legible  Inspector Test  sign posted and attached to valve mechanism.\n\n\nFIRE DEPARTMENT CONNECTIONS\n\nInspect all Fire Department connections to the building. Replace caps if needed.\n\n  CONTROL VALVES   NFPA 26\n\nValve stems should be oiled or greased at least once a year. At this time completely close and reopen the valve to test its operation and distribute the lubricant.\n\n\n  REQUIREMENTS FOR ALL LUBRICANTS USED AT THE VAMC\n\n1)   An MSDS sheet shall be provided on an annual basis for lubricants used on the entire sprinkler and water supply system.\n\n5.   DELIVERY\n\n\nTerm of Contract:\n\nThe term of this contract for Providence VAMC is (1) year from date of issue with (4) option years.\n\nProvision of Maintenance Services:\nAll routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned COTR.  A minimum of 48 hours will be required to coordinate a scheduled Fire Alarm or Fire Protection System shutdown.  This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would endanger life/safety measures.  All fire alarm & fire protection system(s) testing shall conform to all pertinent codes and regulations of the National Fire Protection Association (NFPA) as was previously stated in the References section of this Statement of Work. In addition, report formats shall conform to NFPA & The Joint Commission guidelines.\n\nHours of Coverage:\n\nThis Statement of Work   Contract covers services to the VA Medical Center Fire Alarm and Fire Protection Systems as specified: 24 hours per day, 7 days per week, and 365 days per year\n\n\nResponse Time:\n\nThe contractor shall provide phone call-back by a qualified technician within (1) hour of a service request and on-site response by a qualified technician within (2) hours of original request for  Emergency Service  or  Scheduled Service  at a later time specified by the COTR or Safety & Occupational Health Manager. The contractor place of business shall be a maximum of (40) miles away from the Providence VA Medical Center to meet emergency situation service calls   no exceptions. The contractor at all times must provide knowledgeable factory trained technicians that can respond to the Providence VA Medical Center Campus facilities who are familiar with all the fire alarm systems and their respective locations. The technicians must be able to respond without VA staff intervention as to providing access to a specific location. The Fire Command Center in Building 1 Room 136 has a set of fire alarm keys and elevator keys to provide access and operation to multiple systems.\n\nPreventive Maintenance:\n\nPreventive maintenance shall follow the manufacturer s specifications on all system components to include but not limited to: adjustment, battery replacement, calibration, cleaning, electrical connections, electrical safety testing, lubrication, testing and replacement of faulty system components.  If components covered under this contract at  no cost  to the VA Medical Center are discovered as faulty or in need of replacement or repair while PM testing is being performed, the contractor shall provide and repair all components and parts to bring the system back to a normal condition. Smoke detectors will be removed and disassembled for cleaning as is indicated by manufacturer s specifications and NFPA requirements.  All batteries shall be identified with labels indicating date of installation.  All batteries being replaced shall be removed from the VA Medical Center and disposed of properly for certification purposes. The equipment will be returned to the operating condition specified by the manufacturer.  Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COTR.  These (PM) inspection and tests will be performed at quarterly intervals. \n\nGuaranteed Uptime:\n\nA guaranteed uptime if 95% shall be maintained during hours of coverage to date:\n\n  Uptime % = Productive Time - Downtime x 100\n                                          Productive Time\n\nProductive time is planned time of use of equipment.\nDowntime begins at time of first service call until equipment is returned to proper operating conditions.\nProvide quarterly reports showing the number of hours that the system is shut down.\nIf determined components and services not covered or excluded by contract:\n\nNo additional work or installation of components will be performed without authorization from the Contracting Officer or Contracting Officer s COTR. This will also include that an approved Scope of Work Proposal and estimated cost Purchase Order be in place prior to any additional work or services with the exception of emergency requests.  Emergency requests would be identified as a threat to life safety or the prevention of damage to the VA Medical Center.  In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized.  Components that are not covered by this contract (if specified) will be purchased by the VA Medical Center.  The contractor under the terms of this contract shall accomplish the full installation and complete testing of these components. The intent of this full service contract is to provide all necessary components to maintain a complete operational fire alarm and fire protection system(s) to local code requirements according to NFPA code of regulations.\n\nEvery component of the Fire Alarm & Fire Protection System(s), regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract.  However, some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire alarm and fire protection system(s) that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA 72 Chapter 7, Joint Commission, EC Standard 2.7 and as indicated on the last page of this Statement of Work.  The reports shall be submitted on current forms published by the NFPA.\n\nItems not covered under this contract that will require additional cost on a time and material basis:\n\nConnection to Providence Fire Department   Campus Loop 57 and Municipal Loop Connection\nFire Dampers (Electrical & Mechanical)\nPIV   Post Indicator Valves (Tamper switches are covered)\nFire Hydrants\n\n6.  PROGRESS AND COMPLIANCE\n\nContractor is required to notify the COTR prior to their arrival and departure of the VA Medical Center.  This is to include signing in and out upon arrival and departure with FMS personnel during normal working hours 7:00 AM to 5:00 PM.  Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property. A contractor shall be issued an Engineering Key to access all fire alarm device locations for uninterruptable service and testing.  After hours, contractor will be required to sign in and out with the VAMC Police.\n\nUpon completion of any visit, the contractor shall provide a  legible  written field service report to the COTR indicating the minimum information:\n\n  Date of service\nName of Technician\nHours of work completed by indicating start and finish times \n  Location of work performed (Building 1 - 2nd Floor, etc.)\n  Status of Fire Alarm System upon arrival\n  Service performed; (adjusting, cleaning, installing, modifying, replacing, testing, etc.)\n  Status of Fire Alarm System after performing service\n  List Parts installed, removed, or replaced\n  List any and all discrepancies by  highlighting  them on the report\n\n\nIn addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and COTR.\n\nNOTES AND OTHER INFORMATION\n\nFire Alarm, Fire Hydrant, Fire Suppression & Sprinkler System Shutdown Procedure:\n\n\nThe contractor shall be solely responsible for coordinating and performing all necessary Fire Alarm System shutdowns and turning the entire system back on to normal operation.  This is to be performed independent of assistance from VA Medical Center staff personnel.  Notification in writing or verbal to the COTR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Fire Alarm System shutdown.  This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities.  The fire protection Sprinkler System should never be down or system drained while any  Hot Work  is being performed or the Fire Alarm System is down for maintenance or service.   The contractor is responsible for notifying: \n\nCOTR (Contracting Officers Technical Representative)\nEngineering\nOperators\nProvidence Fire Department\nVA Police\n\n Notification will be done before any Fire Alarm System shutdown and after the entire system has been restored to its normal operation as was intended by design. \n\n At no time shall the Fire Alarm Room be unattended while the Fire Alarm System is down and /or the Electronic Master Box is disabled \n\nFire Alarm system shutdowns for routine maintenance may only be done between 7:00 AM and 5:00 PM which are designated as normal working hours at the Providence VA Medical Center.  Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur.\n  \nIn such case the contractor will establish ILSM (Interim Life Safety Measures) and fill out the appropriate ILSM form that must be completely approved by the COTR and Safety & Occupational Health Manager.  Any Fire Alarm System shut down that will exceed 4 hours must be authorized by the COTR or Safety & Occupational Health Manager through an ILSM notification process.\n\nThe Providence VA Medical Center will provide a current points list for establishing all fire alarm device locations and quantities to include programmed sequence of operation upon request.\n\n8. QUARTERLY TEST REPORTS\nAll quarterly test reports shall meet the latest NFPA & The Joint Commission formats and guidelines. The contractor shall maintain and provide electronic test schedules for all components. Reports will be completed and submitted to the VA COR not later than 14 days after the completion of the quarterly testing, semi-annual fire suppression inspections, or annual fire pump/fire hydrant flow testing. All fire alarm, sprinkler, and fire suppression test/inspection reports will contain the NFPA reference for the item tested and the Joint Commission EC reference. (Examples of this requirement will be provided upon request). \n\n9. SYSTEM DATA BACKUP & RECOVERY \nAll Notifier / Simplex FACP s, DAA s, DVC s & ONYX Works shall be maintained by the contractor for data maintenance, storage and recovery. All systems shall be backed up at the end of the quarterly inspection or as needed due to modifications to the existing network-based system. An external hard drive and contractor s laptop shall be used to perform required tasks. The intent is that the contractor is completely responsible to maintain, store and recover any and all data as part of this full-service contract.","origin":"detail"},"contacts":[{"name":"Rosangela Pereira","role":"primary","email":"Rosangela.Pereira@va.gov","phone":"401-273-7100","title":"Contract Specialist"}],"place_of_performance":{"street":"See SOW","country":{"code":"USA"}},"office_address":{"zip":"04330","city":"TOGUS","state":"ME","country":"USA"},"naics_codes":["561621"],"award":null,"attachments":[{"resource_id":"cd519a6ee8cf449593bed060ffd7ae9e","name":"36C24126Q0831.docx","kind":"file","mime_type":".docx","size_bytes":45155,"posted_at":"2026-09-16T21:31:55.740Z","export_controlled":false,"sha256":null,"url":"https://sam.gov/api/prod/opps/v3/opportunities/resources/files/cd519a6ee8cf449593bed060ffd7ae9e/download","mirrored":false}],"awards":[],"related":[{"key":"36C241Q0777","latest_notice_id":"96015e9c40fc48ea8d52afc342d82d34","title":"Amendment P0001 VSCAN AIR CL and SL 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