# Inbound Pouch Services Canonical: https://abierto.us/opportunities/19sp5025q0005 - Solicitation number: 19SP5025Q0005 - Notice type: Solicitation (first published as presolicitation) - Status: Awarded to Casto Benitez, SL - Department: Department of State - Contracting office: U.S. Embassy Madrid (19SP50) - NAICS: 488510 Freight Transportation Arrangement - Product or service code: R604 Mailing and Distribution Services - Place of performance: Madrid, ES-MD, ESP - First posted: January 29, 2025 - Last posted: February 13, 2025 - SAM.gov: https://sam.gov/workspace/contract/opp/4b23a5f62498416db38ad502c606de86/view ## Description The US Embassy Madrid, Spain is interested in the acquisition of transportation and handling services of the unclassified inbound pouch. The vendor shall provide/procure/produce all local/international documents to include, but not limited to air waybills, bills of landing, airline fuel tax adjustments, etc., required to accept, ship, receive, trans-ship, release, and transport (via air or surface) US Government (USG) unclassified Diplomatic pouches/shipments. The vendor shall act as liaison between the USG and AENA, Guardia Civil, commercial airlines and surface transportation authorities by providing and sourcing all the necessary agency specific transportation documentation to include, but not limited, to commercial air waybills, surface transportation permits, etc. For security reasons, diplomatic pouches cannot share transportation with any other goods. The vendor shall interact using electronic, written and/or voice communication with commercial transportation entities on behalf of the USG in all matters related to the transportation, handling and movement of USG Diplomatic unclassified pouches/shipments to include, but not limited to, tracking late or lost shipments and/or pouches, etc. The Embassy estimates at 45 inbound shipments per year. The vendor shall support last-minute requirements (e.g., shipments with no advance arrival notification and short-notice (same day) requirements. The vendor shall provide technical guidance for the movement/reception of nonstandard shipments: Larger than average (single items over 100 kg, and/or larger than one cubic meter square) Shipments that require specific documentation due to contents, i.e., hazardous material, biological, etc. Transportation company specific requirements The vendor shall provide, within two weeks from the date of the date of award, the following driver and vehicle information to maintain access to Embassy compound, solely for the purpose of picking up or delivery of unclassified Diplomatic Pouch/shipments. First and Last name Citizenship ID Number Drivers' vehicle information: License Plate, Color, Make and Model Additionally, the vendor must notify the Mailroom Supervisor within 48 hours of drivers who are no longer assigned to the Embassy delivery route. The vendor shall designate a telephone representative specifically dedicated to support during normal Embassy hours of operation (08:30 to 17:30, Monday through Friday) and provide an after-hours point of contact. All work shall be performed from 08:30 to 17:30 hours, Monday through Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase. ## Award on USAspending - Recipient: Casto Benitez, SL (UEI PSCAYK9KVK85) - Contract: 19SP5025A0021 - Obligated: $0.00 - Link: solicitation number 19SP5025Q0005 equals the FPDS solicitation identifier; same awarding office 19SP50 (high confidence) - Record: https://www.usaspending.gov/award/CONT_IDV_19SP5025A0021_1900/ ## Publications - January 29, 2025: Presolicitation, due February 12, 2025 at 11:30 AM EST. Notice 970451d5ee884a6ba606592a9c509409. https://sam.gov/workspace/contract/opp/970451d5ee884a6ba606592a9c509409/view - February 13, 2025: Solicitation, due March 14, 2025 at 8:30 AM EDT. Notice 4b23a5f62498416db38ad502c606de86. https://sam.gov/workspace/contract/opp/4b23a5f62498416db38ad502c606de86/view ## Points of contact - Stetson A. Sanders, sanderssa@state.gov, 34915872223 - Aurora Lopez de Larrinzar, lopezay@state.gov, 34915872297 --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/19sp5025q0005.