# Conference Package for COIL

Canonical: https://abierto.us/opportunities/19mg1025q0003

- Solicitation number: 19MG1025Q0003
- Notice type: Solicitation
- Status: Closed. Deadline was March 14, 2025 at 4:00 AM EDT
- Department: Department of State
- Contracting office: U.S. Embassy Ulaanbaatar (19MG10)
- NAICS: 72111 Hotels (except Casino Hotels) and Motels
- Product or service code: X1AB Lease/Rental Of Conference Space And Facilities
- Place of performance: Ulaanbaatar, MN-1, MNG
- First posted: February 13, 2025
- Last posted: March 14, 2025
- SAM.gov: https://sam.gov/workspace/contract/opp/1662038667a744b9a3279421d35fefc9/view

## Description

Conference room rental package, please refer to attached RFQ. Please note that this is Original Combined Synopsis/SolicitationOriginal Combined Synopsis/Solicitation as there was no pre-solicitation notice. The following questions were posed and answers are published publicly for all vendors.

**Venue Approval Process:** Could you please advise on how we can determine whether a venue has been approved by the US Embassy’s Regional Security Officer and Post Occupational Safety and Health Officer? If a venue is not pre-approved, what would be the process for obtaining approval? Most of the local hotels/venues have already met the requirements. In case the venue requires approval, Embassy Safety and Security teams will conduct an inspection within about a week.

**Participant Numbers:** Could you confirm whether the participants and hotel guests are a fixed number, or are these numbers subject to change closer to the event date? If there is potential for change, when will the government provide the finalized guest and participant list? The number of participants and hotel guests are not a fixed number. The numbers provided are the estimate and an exact number will be confirmed early June .

Is the proposal due on 14 March 4pm CST, or local time of where the event is held, which is Mongolia? (We will consider local time as due time.) Local time in Mongolia. Is the DBA insurance required? if not required, should we insert a line item to include insurance? N/A

## Publications

- February 13, 2025: Solicitation, due March 14, 2025 at 4:00 AM EDT. Notice 39a26fc3bca54f169afb5acc9701fbef. https://sam.gov/workspace/contract/opp/39a26fc3bca54f169afb5acc9701fbef/view
- February 20, 2025: Solicitation, due March 14, 2025 at 4:00 AM EDT. Notice e3dd73b36ddd4e2e882e5afc8d1cea0c. https://sam.gov/workspace/contract/opp/e3dd73b36ddd4e2e882e5afc8d1cea0c/view
- March 14, 2025: Solicitation, due March 14, 2025 at 4:00 AM EDT. Notice 1662038667a744b9a3279421d35fefc9. https://sam.gov/workspace/contract/opp/1662038667a744b9a3279421d35fefc9/view

## Points of contact

- Elizabeth Wysocki, WysockiEM@state.gov
- Baigaltuya, baigaltuyas@state.gov

---
Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/19mg1025q0003.